Jobs can also be created using the Copy option from the Edit menu of the Browse on Jobs program.

See also: Notes and warnings.

Select this to update an existing job with changes you make.

If a Custom Form is defined against jobs and a field on the form is defined as mandatory, then you cannot save your changes without entering the custom form details.

Select Hold to suspend processing for the job, or Release Hold to remove the hold on the job.

You cannot place a hold on a job that is already complete.

This option is only available when maintaining a job.

See eSignature considerations in Notes and warnings.

This applies when your job numbering method is defined as Scripted (Set Key Information).

To create and test a script, right click in the Scripted Job form and select Macro for: WIPP05L7. Use the OnRefresh event to create the script (see VBScript Editor).

For example:

Function ManualJob_OnRefresh()
ManualJob.CodeObject.Job = "SA11" & JobDetails.CodeObject.StockCode
End Function

If you create a job for parent item A100, then the above script results in a Job number of SA11A100.

In your script, for fields that change as the stock code changes in sub jobs, you need to use the ManualJob fields.

Once the script is saved, you can use the Test Script option to test it.

The scripted job number can be built up using values from other entered fields. For example, using characters from the stock code together with the branch code and date.

The fields required by the Test script job number must be populated on the job for them to be displayed in the Test script window.

Note that if the scripted job number is alphanumeric, then the Job key must be alphanumeric (Set Key Information).

If you are creating a job with sub jobs, a scripted job number is created for each sub job. You need to ensure that each sub job number is unique.

If the script causes duplicate sub job numbers, then the Job field is enabled for a manual job number entry for the sub job(s). The reason is the sub job creation process cannot be halted. However, if the script creates a duplicate job number on the parent item, you will be able to exit.

Indicate the job number you are creating or maintaining.

If you are adding a job, then you can browse on existing jobs to locate the last job number that was used. This facility is not available if you are creating jobs from within the WIP Query or the Browse on Jobs program.

If your job numbering method is set to Automatic, then the next job number defined against the company (Set Key Information) is assigned automatically.

If your job numbering method is set to By job classification, then the next job number defined against the job classification of the job (WIP Browse on Job Classification) is assigned automatically.

If your job numbering method is set to Manual (Set Key Information) then you enter the job number when you select the Create Job function.

These notes can only be entered after the job has been created, because the job number is saved as the key to the notes.

You are prompted to enter the job number when your Job numbering method is defined as Manual (Set Key Information).

If you selected the Preference: Use route defined against warehouse control and the route defined against the warehouse is the same as the route to use, then the reorder quantity against the warehouse is used instead of the EBQ and the pallet quantity against the warehouse is used instead of the pan.

Material allocations are reserved for the job if the Automatically reserve allocations option is enabled and the job is set to Confirmed. See also Restrictions and limits.

If you selected to reserve lots/serials for parent items and/or components (Work in Progress Setup) and the parent item, co-product or a component is defined as lot traceable or serialized, then the WIP Reserve Lots & Serials Maintenance program is loaded, enabling you to reserve lots/serials for the parent item and its components. The WIP Reserve Lots & Serials Maintenance program also enables you to maintain/change lots previously reserved. You can select to reserve lots/serials only when a job is confirmed by enabling the option: Reserve lots/serials at job confirmation.

On the final window confirming the successful creation of the job, you can select to add/maintain materials, operations and notes for the job (these functions can also be selected from the menu when browsing jobs).

If a Custom Form is defined against jobs and a field on the form is defined as mandatory, then cannot create the job without entering the custom form details. When you create a hierarchical, non-stocked job using a standard hierarchy, custom forms defined against the standard hierarchy are copied to the new job providing that the layout of the custom forms for the standard hierarchy and the job hierarchy are identical.

See also: Notes and warnings.

Select this to update the job with the details you entered or changed. This option only applies when maintaining an existing job.

Expected job costs are not automatically updated when a job quantity is changed. This is deliberate as you may choose to retain these costs for comparison purposed. To update the current expected costs (or original costs) you need to run the Expected Job Cost Recalculation program.

Select this if (when creating a job) you want the job to default to being non-stocked.

This preference is not applied when creating jobs from the Job Review or Job Creation Import programs.

Select this if (when creating a job) you want the job to default to being hierarchical. This preference can be selected only if you have enabled the Non-stocked preference and the Projects & Contracts module is installed.

This preference is not applied when creating jobs from the Job Review or Job Creation Import programs.

Your entry here overrides the warehouse to use assigned to the stocked parent part when creating a job.

This preference is not applied when creating jobs from the Job Review or Job Creation Import programs.

If this program is called from the Back Order Review program, then the warehouse against the sales order line overrides the W/h for stock code preference.

If you select this preference and the route against the warehouse is the same as the route to use for the stock item, then the reorder quantity against the warehouse is used instead of the EBQ and the pallet quantity against the warehouse is used instead of the pan.

Select this if (when creating a job) you want to default to including any allocations assigned to a structure for the stocked item.

This preference is not applied when creating jobs from the Job Review or Job Creation Import programs.

Select this if (when creating a job) you want to default to creating sub jobs for all components in a structure against which you indicated that a sub job must be raised.

See also: Notes and warnings.

This preference is not applied when creating jobs from the Job Review or Job Creation Import programs.

The default for this ledger code is derived in the following order:

For sub jobs, the WIP ledger code defined the stock item is used. If this is not defined, then the WIP ledger code defined against the warehouse is used. If this is not defined, then the master job's WIP ledger code is used.

A ledger code must be entered, even if Work in Progress is not integrated into General Ledger. The ledger code is however only validated when:

The ledger code is not validated at this time if integration is not set as above, but if you post to the job via Accounts Payable or Cash Book you need to enter a valid ledger code.

When you access the Job Entry program from within the Advanced Trial Kitting (Legacy) program to create a job and the job classification is not yet defined, then the default job classification against the stock code is used as the job classification.

This preference is not applied when creating jobs from the Job Review program.

Your entry here overrides the default job priority that is assigned when creating jobs. The default job priority is 50.

This preference does not apply when creating jobs from the Job Review or Job Creation Import programs.

This preference does not apply when creating jobs from the Job Review or Job Creation Import programs.

Select this to create a hierarchical job.

This option is disabled when creating a job linked to a sales order, as you need to create a hierarchical sales order in order to link a hierarchical job to a sales order line.

If you select this option and the Copy material and labor allocations option, then the Job confirmed option is disabled. This is to ensure that hierarchies are defined against material and labor allocations at the time of confirming the job.

Indicate the finished item required to be made.

If you enter the code of an item which is not made-in or subcontracted, a warning is displayed, but you will be allowed to continue.

If you enter the code of an item defined as a Co-product (Stock Codes), then you are prompted to change this to the code of the notional part to which the co-product is attached. Although co-products can be manufactured individually (i.e. not as part of a notional part), they must be manufactured on a different route. For example: You attach a co-product to a notional part on Route 0. To manufacture the co-product on its own, you need to define a bill of materials for the co-product using a different route, such as Route 1 (see Structures and Routings).

For a multi-grade co-product structure, a job can only be created for the principle co-product, which is the co-product with a planning weight of 1. Therefore, if you enter the code of a notional item for a multi-grade co-product structure (Setup Options), you are prompted to create the job for the principle co-product of the structure. The same prompt is displayed when you enter the code of a non-principle co-product in a multi-grade co-product structure. The structure and routing for the notional part however, is used for the job.

You cannot create a job for a notional part with no co-products attached, because the material and labor cost apportionment for the co-products need to be correctly allocated.

If the job is being created from the Asset Capex Items program for a capex requisition line, then this field defaults to the asset code defined against the capex line if both the Asset code and the Stock code are defined as being Alphanumeric. A warning message is displayed when the asset code is alphanumeric and the stock code is numeric and a numeric stock code must be entered to create the job.

See also Stock Code Interchange.

Assign a description for non-stocked items.

For stocked items, both the description and long description held against the stock code is automatically displayed.

If the job is being created from the Asset Capex Items program for a capex requisition line, then this field defaults to the asset description defined against the capex line.

When you maintain a job created from Sales Orders, the stock description from the sales order is used as the item's description for the job.

If the description was changed and you want the description defined against the stock item (Stock Codes) to be reapplied to the job, then you can use the WIP Period End program and select the option: Update stock descriptions from inventory file.

Assign a description for the job. For stocked items this defaults to the stock description, but can be changed.

If you are creating sub-jobs for components, then the job description entered in this field is used as the job description for all attached sub-jobs. If you add a master Job, and do not change the Job description, then when you create the sub-job(s), the master job retains its description and the sub job is created with its own job description. If you add a master job and change or enter a new Job description, then the job description entered is used for all attached sub jobs.

If the job is being created from the Asset Capex Items program for a capex requisition line, then this field defaults to the asset description defined against the capex line, but can be changed.

When you create a job from the Back Order Review program, the default Routing set in the Preferences is applied.

This only applies when the option: Alternate routings (Bill of Materials Setup) is selected.

If the Preference: Use route defined against warehouse control is selected, then the warehouse route is used as the route to use and the EBQ and Pan fields displayed are updated with the warehouse reorder quantity and warehouse pallet quantity respectively.

If the job is linked to a sales order and you change the warehouse, you are prompted to also change the warehouse for that sales order line. If you select Yes, then the sales order line is changed. If you select No, then the sales order is not changed.

	If you do not select to update the sales order, then when you receipt the job, the sales order quantity remains on back order and the order is not displayed in the Back Order Review.

When processing a part billing, this is the customer for which the sales order is created.

If, in Browse on Customers you set the Sequence to Customer Name or Customer Short Name, then you can enter the customer's name or short name in this field if you press Alt+F9 first, even if your customer key is set to numeric (Company Maintenance).

If the customer is held on file, then this field displays the customer name defined against the customer code (Customers) and cannot be changed.

Indicate the account to which you want the value of work in progress to be posted when a job is created to manufacture the finished stock item.

The default WIP ledger code is determined as follows:

For sub jobs, the code defined against the stock code (Stock Codes) is used. If this is not defined, then the code defined against the warehouse (Warehouses) is used. If this is also not defined, then the master job's WIP ledger code is used.

You can only change this account for a job that has not been confirmed and against which no transactions have been posted.

	If you create a hierarchical job and you use the P&C Maintenance of Job Hierarchies program to define a WIP ledger code against a head/section of a hierarchy, then work in progress costs are posted to the ledger code defined against the head/section for the hierarchy.

If the job is being created from the Asset Capex Items program and the Assets module is integrated to the General Ledger (General Ledger Integration) then this field defaults to the Capex in progress account defined against the relevant asset branch/cost center/group combination defined using the Assets Ledger Interface program and cannot be changed. If the job is being created from the Asset Capex Items program and the Assets module is not integrated to the General Ledger, then you can enter a ledger code in this field.

A Ledger code must be entered, even if Work in Progress is not integrated into General Ledger (General Ledger Integration). The ledger code is however only validated when:

The ledger code is not validated at this time if integration is not set as above, but if you post to the job via Accounts Payable or Cash Book you need to enter a valid ledger code.

Indicate a positive quantity of the finished stock item that is required to be made.

This cannot be less than the quantity already manufactured and should not be less than the startup quantity on any operation for the job.

We do no not recommend that you create a quantity that is less than 1, as this may result in incorrectly calculated costs for labor that is not directly dependent on quantity.

The default quantity to make amount is determined by the buying rule assigned to the stock item. Depending on your selection at the Manufacturing quantity basis field (Stock Codes) either the economic batch quantity or the pan size is displayed alongside this field.

If the job was created from Sales Orders, then the Quantity to make reflects the total for the sales order less any jobs that have already been created for that sales order.

You cannot change the quantity to make for an hierarchical job once the job is created. When you maintain a job and change the quantity to make, floorstock and bulk issue items are NOT automatically adjusted. You need to use the Job Issues program and do a specific issue to the job for these items. This applies whether you increase or decrease the quantity to make. The required quantity of materials is, however, adjusted when the quantity to make is changed.

If the job is for a notional part with a concurrent or sequential co-product structure (Setup Options) and you selected the option: Co-product against Quantity capture for co-product jobs (Work in Progress Setup) then you are prompted to enter the quantities to make for each individual co-product attached to the notional part (see Co-Products). The quantity to make for the notional part is then calculated accordingly.

If you change the Quantity to make of a confirmed job and the option Automatically reserve allocations is enabled, then the reserved quantity for the allocation is adjusted accordingly. However, allocations linked to sub jobs and purchase orders are not recalculated and must be manually adjusted using the WIP Reservations Review or WIP Material Allocations - Maintenance programs.

You can create a stocked job in the Stocking, Alternate, Other or Manufacturing unit of measure, providing that the unit of measure selected is defined against the parent item (Stock Codes).

For a non-stocked job, the default unit of measure defined against the non-stocked code is used and cannot be changed.

The default unit of measure in job creation is as follows:

Select this to indicate that your entry at the Quantity to make field refers to the gross quantity of the parent part.

The program calculates the net quantity according to the operations defined in the bill of material for that parent part (i.e. the material allocations linked to the operation are inflated to cater for any scrap values).

For example:

The gross quantity to make is displayed on the Job Information pane.

If you do not select this option, then it indicates that your entry at the Quantity to make field refers to the net quantity of the parent part.

	This option is enabled only if you enabled the option: Progressive scrap (Bill of Materials Setup).

This indicates the group of jobs to assign this job. You can use the job classification as a selection criterion when printing reports in the Work in Progress module.

In addition, if you are numbering your jobs by job classification, then the next number for this classification will be assigned to the job on the Trial Load screen. Any non-blank entry made here is validated. However, you are only required to make an entry here if you selected the Job creation option: Job classification required (Work in Progress Setup).

When you create a job from the Advanced Trial Kitting (Legacy) program and the job classification is not defined, then the default job classification against the stock code is used.

When creating sub jobs, the Job classification defined against the parent is used for the component sub job if a default job classification against the component is not defined in Stock Codes.

When creating the master job for the parent, the default job classification against the parent in Stock Codes is initially loaded but can be changed.

There are a number of programs in SYSPRO from which you can configure a default entry for this field. The job classification assigned to the parent stock code takes precedence. If this is blank, then the job classification assigned within the job preferences function is used. If this is blank, then the default job classification assigned to the operator is used (Operators). If this is blank then you will be required to manually enter a job classification. If you are importing jobs using the Job Creation Import program, then the job classification defined in the import file is used. If the job classification is not defined in the import file, then the job classification is assigned according to the above defaults.

When creating a job for a parent item which has sub jobs and against the parent item you selected the options: Create sub jobs for components and Include allocations, then the only date calculation method that can be selected for the parent item is Start date to be calculated.

The Elapsed time, start and end dates are recalculated when you change the job quantity or when you re-run the trial load. Refer to WIP Trial Loading for additional information on Trial loading.

Select this to load operations according to the elapsed time (dynamic or fixed), move time and fixed queue times from a specified start date to calculate a delivery date.

The work center capacity calendar is used only to establish non-working days. Therefore, the work center capacity calendar must be correctly defined for each work center (Capacity Calendar Maintenance) or the calculated delivery date or start date may fall on a non-working day of the factory calendar. Note that it is possible for a work center to work on non-working days defined in the factory calendar. For example in brewing, whilst the beer is fermenting it is doing so 24/7 even though no one is in the factory. This is why the work center capacity calendar is used and not the factory calendar.

Option	Description
Delivery date to be calculated	Select this to load operations according to the elapsed time (dynamic or fixed), move time and fixed queue times from a specified start date to calculate a delivery date. The work center capacity calendar is used only to establish non-working days
Start date to be calculated	Select this to load operations according to the elapsed time (dynamic or fixed) move time and fixed queue times from a specified delivery date to calculate a start date. The work center capacity calendar is used only to establish non-working days. The program processes each operation attached to the finished item and assumes the queue date of the first operation to be the start date of the job. The finish date of the first operation is calculated by adding the queue time and elapsed time of that operation. The start date of the next operation is the finish date of the previous operation plus one day plus movement time. The delivery date of the job is equal to the finish date of the last operation plus movement time.
Manually entered dates	Select this be able to enter the start and delivery dates. If, against any component included in the job, you selected Create sub job for component (Structures and Routings) and against the job you select to Create sub jobs for components, then you cannot manually enter dates. This is irrespective of the preferences selected. The date calculation method is set to Start date to be calculated and cannot be changed.
Finite scheduled delivery date	Select this to load operations according to the available free capacity, thereby calculating elapsed and queue times from a specified start date to calculate the delivery date. This option is also available when load levelling is selected and you are copying materials and labor for a non-stocked code (see Browse on Jobs). This is re-checked in the copy routine and if no labor allocations are copied, then you can either set focus back on the copy window or set the date calculation method to 'D' delivery date. You cannot select this option for any of the following reasons: you have not indicated that Work in Progress load levelling is required (Work in Progress Setup) no operations are held against the job the Bill of Materials module is not installed Typically, the planner estimates material availability to establish a start date and then loads the job in forward finite mode in order to give the customer a realistic delivery date. If the calculated delivery date is satisfactory, the planner will have achieved the aim of loading the job without disturbing any other planned job. If the calculated delivery date is unsatisfactory, the planner may try loading in backward infinite mode from the desired delivery date. Obviously, if the calculated start date is earlier than when the necessary materials can be obtained, the planner will load the job using forward infinite mode from the materials supply date. The planner will then have to enter the Load Levelling program and attempt to adjust other jobs to eliminate overloads. The planner should not use forward finite mode unless already working with dynamic elapsed times and a realistic base capacity profile.

Select this to include the value calculated from the overtime percentage when determining the available capacity for the work center for the job being loaded.

The overtime percentage is held against the work center and is used optionally within the calculations of both the capacity available on a given day for the work center and the calculation of the capacity that can be used by an operation on a given day.

It is treated as a percentage over and above the normal capacity.

	You can only select this option if you selected the Finite scheduled delivery date option.

This indicates the start date of the job. If you did not select the option: Include allocations, then you will be required to manually enter the start and delivery dates of the job.

If you selected the option: Structure on/off dates (Bill of Materials Setup) then the structure on/off dates are checked against this start date irrespective of the date calculation method selected.

If the job is created from Sales Orders, then:

Indicate that the job is confirmed.

You cannot post operations and materials to jobs that have not yet been confirmed. Jobs that are already confirmed can only be unconfirmed if the job has not yet been started (i.e. no operations or materials have been issued).

You can indicate that jobs are confirmed by default (Work in Progress Setup).

When you select to create a hierarchical job and you select the option: Copy material and labor allocations, the Job confirmed option is disabled irrespective of whether you selected to confirm jobs by default (Work in Progress Setup). This is to ensure that hierarchies are defined against material and labor allocations at the time of confirming the job. The Job confirmed option is also disabled if you create a hierarchical job for a stocked item.

Enable this to reserve lots for traceable items and serials for serialized items when the job is confirmed.

This option relates to your selection at the four options to reserve lots and/or serials for parent items, and reserve lots and/or serials for material allocations (Work in Progress Setup).

Enabling this option allows you to defer the reservation of lots and serials for traceable and serialized items until the job is confirmed (i.e. the WIP Reserve Lots & Serials Maintenance program will only be loaded when the Job confirmed option is enabled).

This option is not related to the Reserve stock for confirmed jobs setup option in Work in Progress Setup, which is used to reserve stock for material allocations at stocking level at the time of confirming created jobs. The Reserve stock for confirmed jobs option refers to the entire stock code and quantities in the warehouse, and is not related to lots and serials specifically.

You can indicate that sequence checking on operations is required by default (Work in Progress Setup).

Select this to indicate that material and/or operation allocations must be created for the job from the allocations and offsets defined within the structure and routing file.

When you select this option and components and operations are defined for the parent item, the allocations are assigned to the job automatically from the details held against the structure. These allocations can then be maintained using the Job Maintenance option.

This option is only enabled if the Bill of Materials module is installed and the job is for a stocked item. If the Bill of Materials module is not installed, then this option is set to No and cannot be changed. In addition, no material or operation allocations are assigned to the job.

If alternate routings are in use and material allocations exist for the sub-assembly parent item on the bill of material or estimate for the current route, then the program uses the current route to create the sub job. If there are only operations, then the program prompts you to choose whether to create the sub job for the current route, or use route 0 (this will apply to all subsequent sub jobs). If there are no materials or operations for the current route, then the program uses route 0 to create the sub job.

When manufacturing co-products, you cannot link a sub job with multiple outputs to a master job. If a component is a co-product and is manufactured on the route via a notional part, then you cannot create a sub-job for the component.

All sub jobs are automatically created with a batching rule of lot for lot.

When you attempt to create a job and sub jobs for allocations, and one or more of the allocations are not stocked in the selected warehouse, a message indicating this is displayed and no jobs are created.

See also Manufacturing unit of measure in Structures and Routings.

Select this to copy material and labor allocations from a stocked bill of material to your job for the non-stocked item (see Copy Material and Labor Allocations).

This option is only enabled when you create a job for a non-stocked item. However, when you create a job for a stocked item, you can select the Copy option from the WIP Material Allocations - Browse program to copy material allocations to the job.

You typically select this option when you need to manufacture a non-stocked item which is similar to a made-in stocked item for which a bill of materials already exists. Once you have copied the bill of material from the stocked item you can change the material and/or labor allocations as required for the non-stocked item.

You can set this option to be enabled by default for all non-stocked jobs you create using the Preference: Copy material and labor allocations.

When you select this option, the Job confirmed option is disabled to ensure that hierarchies are defined against material and labor allocations at the time of confirming the job.

By default, components are issued from the warehouse to use defined on the BOM Structure (Maintain Components for Stock Code). If this is not defined, then the warehouse to use held against each component (specified at the Warehouse to use field of the Stock Codes program) is used when allocating material to the job.

This option is applied when no warehouse is defined on the BOM structure. It enables you to indicate a specific warehouse that must be used when issuing all components to the job. The warehouse entered at the Warehouse to use for components is then used instead of the one defined on the Inventory master.

Irrespective of your selection here, if there is a warehouse to use specified against the component in Structures and Routings, then that warehouse is used.

This option is only available when manually creating jobs (i.e. not when creating jobs from MRP) and can only be selected when initially adding the job.

If the component is not stocked in the warehouse specified here, then the warehouse to use held against the component (specified at the Warehouse to use field of the Stock Codes program) is used.

You need to manually create reservations using the WIP Reservations Review or WIP Material Allocations - Maintenance programs when this option is not enabled.

When part billing the job, a lot number is created for the finished stock code.

You can only select this option if the Lot Traceability module is installed.

Enter the selling price of the finished item. This value is used in the Part Billings program to determine the value of the sales order.

If the job is being created from the Asset Capex Items program for a capex requisition line, then you will be unable to change the selling price using the Browse on Jobs program.

When a job is created from a sales order, the selling price is taken from the sales order. However, the job's selling price is not updated when the sales order is maintained and the price is changed.

When a job is imported, the selling price of a non-stocked item is taken from the import file, while the selling price of a stocked item is taken from the inventory master and price tables.

If you reserved lots and/or serials against the job and you change the revision/release then:

	When you change the revision/release for an existing job, the material/labour allocations are not automatically updated to be correct according to the bill of material for that rev/rel. In addition, if the job was created from a sales order or an RMA, then these are not automatically updated to reflect the new rev/rel saved against the job. A warning message to this effect is displayed.

See Activity considerations in Notes and warnings.

Enter the revision number required for the parent item.

If you selected Notional at the Quantity capture for co-product jobs option (Work in Progress Setup) then you use this link to indicate the co-products for the job.

You can only maintain a co-product quantity to make, of a notional part job, through the Job Entry program, as any change you make to a co-product can influence the other co-products against that job and will definitely have a bearing on the notional quantity as well as the materials and operations.

This indicates the quantity of the co-product to make per notional part made.

You can only define this quantity for proportional co-products (BOM Co-Product Maintenance).

You can only define this quantity for concurrent or sequential co-products.

This field is automatically recalculated when you change the quantity to make for sequential or concurrent co-products.

Select this to manufacture the optional co-product as part of the current job.

You cannot exclude co-products from being manufactured if the job is confirmed.

When a co-product is excluded, the remaining co-product percentages are re-apportioned.

If you do not select this option then the optional co-product is not manufactured as part of the current job. When you exclude a co-product, the material quantities required and the operation run times are reduced by the cost apportionment percentages. The costs apportioned to the excluded co-products are re-apportioned against the remaining co-products.

If you exclude a co-product which is apportioned at 100% to a material allocation or an operation, then that material allocation or operation is excluded.

You can only exclude optional co-products from being manufactured up to the time that the job is confirmed. Once confirmed and work starts on the job, material and labor costs are apportioned according to the cost percentages against the co-products and therefore co-products cannot just be deleted from the job.

The percentage is recalculated when you change the quantity per for Proportional co-products, because the material and labor cost apportionment ratio between the co-products needs to remain the same. The material, labor and subcontract operation percentages also need to be recalculated back to 100% when a co-product is excluded.