You use this program to print checks and/or remittance advices for invoices that have been paid using the Execute AP Payment Run program.
Field | Description | ||||||||
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Print/Send | Select this to generate/transmit the documents
according to the Report Options you
indicated.
If you are printing checks and remittances and the Check print requirement option is set to Separate check & remittance (Accounts Payable Setup) then once the checks have been printed, you are prompted to load the remittance stationery. From the prompt, you select OK and then you can select either the Print/Send or the Alignment function to initiate the printing of remittances. If you are not running the AP Check and Remittance Print program in Automate mode, then the Send Email program is displayed when you select the Print/Send function if you selected to Send email for remittances. This enables you to enter text and to enter CC and Subject information which will apply to each email produced.
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Alignment | Select this to print test remittance advice(s) or
checks as per your selection in the Alignment
Pages field. This provides a simple but effective method of testing the layout and form feed of your continuous stationery before printing the first remittance/check. The alignment documents are printed using test characters. |
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Alignment Pages | Indicate the number of remittance advices (1 to 5) for which you want to print a test alignment. | ||||||||
Save Form Values | This option is only enabled in Design mode (Automation Design). Your selections are saved and applied when the
program is run in automated mode. Form values and defaults are applied at operator level. They are not saved at role or group level. |
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Preferences | Configure default settings to use for this program. |
Field | Description |
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Fax/email preferences | Indicate your preferences for faxing and emailing remittance advices. |
Send fax | Enable this to set the Send fax option in the Report Options pane to enabled by default. |
Send email | Enable this to set the Send email option in the Report Options pane to enabled by default. |
Save Preferences | Save these preferences against your operator code and use them for future runs of the program until next you change them. |
Close | Save the preferences for the current run of the program only. |
The options on this pane enable you to indicate what to print/send.
Field | Description | ||||
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Documents | |||||
Payment run | Indicate the payment run for which you want to print
the checks/remittances. This field is only enabled when you access the AP Check and Remittance Print program from the SYSPRO Main menu. When the program is accessed from the Payment Cycle Maintenance program, the payment run is automatically entered for you. If entered, the payment run must exist and cannot be a Void check payment run. The payment run entered must have been executed in the Payment Cycle Maintenance program before checks/remittance can be generated. |
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Document type | This indicates the type of document to print and is
based on the payment type defined against the payment run (see
Payment Cycle Maintenance). These include:
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Reprint | This is displayed for information purposes only.
The status of the payment run is used to determine the setting of this option as follows:
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System check/EFT numbering | These options are disabled when running the program in Design mode (see Automation Design). The actual check numbers are assigned when the program is run. | ||||
First number from box | When printing local or foreign currency
checks:
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First number to print | When printing local or foreign currency
checks:
When printing EFT remittances:
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Reprint options | |||||
Reprint document type | Indicate the type of documents to reprint. This option is enabled when the payment run status is Printed and the check format for the bank is set to Both remittance & check (AP Check Format). |
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Checks and remittances | Select this to reprint checks and remittances. New
check numbers are assigned according to the number entered in
the First number to print field
above.
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Remittances | Select this to reprint remittances only. Each remittance is allocated the check number assigned at the time that the original check and remittance were printed. Remittances can be reprinted regardless of the payment run status. If you are using SRS Document printing to print remittances only and you selected the option Both remittance & check in the AP Check Format program, then the First invoice line starts on row and Last invoice line ends on row options in the Remittance Preferences have no effect on the number of invoice lines printed on the remittance. You must customize the SRS document template to achieve the correct number of lines. |
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Allocate new check numbers |
Select this to allocate the new check numbers when the remittances are reprinted. You typically select this option when you had to reprint checks. If you do not select this option, then you can reprint the remittance with the original check number assigned to the remittance when it was first printed. This option is enabled when all of the following apply:
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From supplier | Enter the code of the supplier from which you want to
reprint the checks/remittances. The supplier must exist on the
selected payment run. If you leave this blank, then re-printing begins at the first supplier on the payment run (i.e. remittances are reprinted for the entire payment run). |
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To supplier | Indicate the code of the supplier to which you want to
reprint the checks/remittances. The To supplier code cannot be before the From supplier code. If the From supplier code is entered here, then the check/remittance is reprinted for that supplier code only. If this field is left blank, then checks/remittances are reprinted from the From supplier code to the end of the payment run. This enables you to reprint checks/remittances for a range of suppliers or for a single supplier. This is only enabled when the Allocate new check numbers option is deselected. |
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Fax/email transmission | See also Preferences. | ||||
Send fax | Select this to fax remittances to suppliers whose
Remittance transmission method is set to
Fax (Suppliers). If you want to produce a printed remittance at the same time, then also select the Print remittance for fax suppliers option. If you do not select this option, then remittances for suppliers whose Remittance transmission method is set to Fax will only be printed and not sent. This option is only available if the option Fax/mail integration required is selected against your operator code (Operators - Options). |
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Send email |
Select this email remittances to suppliers whose Remittance transmission method is set to Email (Suppliers). If you want to produce a printed remittance at the same time, then also select the Print remittance for email suppliers option. If you do not select this option, then remittances for suppliers whose Remittance transmission method is set to Email will only be printed and not mailed. This option is only available if:
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Print remittance selection | |||||
Print remittance for print suppliers | This option is selected by default and cannot be
changed. It indicates that remittances for all suppliers whose Remittance transmission method is set to Print (Suppliers) will be printed. |
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Print remittance for fax suppliers | Select this to print remittances for suppliers whose
Remittance transmission method is set to
Fax (Suppliers). If you select this option together with the Send fax option, then the remittances are printed at the time they are faxed to the suppliers. If you did not select the Send fax option, then the remittances are only printed for these suppliers. This option is selected by default and cannot be changed:
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Print remittance for email suppliers | Select this to print remittances for suppliers whose
Remittance transmission method is set to
Email (Suppliers). If you select this option together with the Send email option, then the remittances are printed at the time they are emailed to the suppliers. If you did not select the Send email option, then this option is selected by default and cannot be changed. Remittances are then only printed for these suppliers. This option is selected by default and cannot be changed if the option Fax/mail integration required is not selected against your operator code (Operators - Options tab). This option is selected by default and cannot be changed:
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After processing completed |
These options are displayed within programs that can be automated. They enable you to indicate the action you want to perform once processing is complete (see Automation Design). |
The following information is included in this pane:
Column | Description |
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Payment run | This indicates the payment run number. |
Payment type | This indicates the payment run type. |
Payment status | This indicates the current status of the payment run. |
Currency | This indicates the currency for the payment run and the currency in which the checks will be issued. |
Bank | This indicates the bank defined against the payment run and the bank from which the checks/EFTs will be issued. |
Bank name | This indicates the name of the bank defined against the payment run. |
Payment date | This indicates the date allocated to this payment run. |
Local currency value of invoices | This indicates the total amount of the invoices for which checks or remittances will be printed. This is displayed in the local currency. |
Check register number | This indicates the check register number created against the payment run. |
Number of invoices | This indicates the total number of invoices for which checks or remittances will be printed. |
Number of suppliers | This indicates the number of suppliers included in the payment run and for whom the checks/remittances will be printed. |
The results of print process are displayed in this report output pane once the checks/remittance are printed/sent, providing you did not select the option: After processing completed > Close this application. You use the After processing completed options to print or email this information.
The following totals are included:
Column | Description |
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Total number of documents | This indicates the total number of checks/remittances generated. |
Total gross value | This indicates the gross value of the checks/remittances generated. |
Total discount value | This indicates the total value of discount for the checks/remittances generated. |
Total net value | This indicates the net value (gross less discount value) of the checks/remittances generated. |
When running the program in Automate mode (see Automation Design) the values that were saved during the in Design mode are applied as if the operator had keyed them in and the program runs automatically.
This can be done by selecting the Run a Program function from the SYSPRO Desktop ( -> ) and entering APSP99 RUN or by defining a Task and running the task (see Tasks). Using a task may be preferable as all error messages are displayed in the Task messages pane.
At the time of running the program, the selections saved in Design more are validated. If discrepancies are found the following message is displayed: "The saved form values are no longer valid as the status of this payment run has changed. Please reselect and save."
The "Request print dialog" and "Print preview" options are ignored during automate mode. The reason is that you may have several programs queued to run in automate mode. If the current program halts to request the print dialog or to preview the document on screen, then the rest of the programs waiting in the queue will not be executed until the operator selects the appropriate option(s). The purpose of automate mode is to allow the program to run without operator intervention.
The following are prerequisites to successfully print checks and remittances:
The check and remittance format for the selected bank must be defined (AP Check Format). Each bank from which checks will be printed must have a separate check format defined against it.
You must indicate that you require checks to be printed (Accounts Payable Setup).
You must ensure that you enabled the option: Both remittance & check (AP Check Format).
If you require remittance details to be faxed to the supplier, ensure that the Office Automation & Messaging module is installed and that against the operator you have enabled the option: Fax/mail integration required (Operators).
In addition, against the supplier you must enable the option: Fax remittance at the Remittance transmission method field and assign a fax number to be used (Suppliers).
You can print checks and remittance on separate printers providing:
This program can be accessed by selecting the Print Checks/Remittances option from the Payment Cycle menu of the Payment Cycle Maintenance program and from the Accounts Payable > Payment Processing sub folder of the SYSPRO Main menu.
Manual checks
If your payment run is for Manual checks, then you do not need to run the AP Check and Remittance Print program (before running the AP Payment Register program) unless you want to produce remittance advices for the manual checks.
System check dates
System checks are dated according to the Default check day of month option defined against the supplier (Suppliers).
Printing
Checks and remittance advices can be printed separately or combined into a single document using SYSPRO Stationery Formats (see AP Check Format). Remittance advices can be printed using MS Word templates (see Microsoft Word Printing).
When you print a check and a remittance in a combined run, the remittance advice is printed first, followed by the check. If a remittance advice runs over more than one page, then the word 'DUMMY CHECK' is printed on all checks except the last one. This ensures that these checks cannot be fraudulently used.
Payment run status
Once the AP Check and Remittance Print program is successfully run, the payment run is set to a status of Printed.
Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.
Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.
eSignature Transaction | Description |
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AP Print checks/remittances |
Controls access to the Print Checks/Remittances function of the Payment Cycle Maintenance and AP Check and Remittance Print programs. |
Inserting Application Help
You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.
Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.
Open the program for which you want to insert application help into a customized pane.
This functionality is only available for a program that has panes.
Right-click any form field.
You can also click the triangle menu icon that appears in the title area of a pane.
Select Insert Application Help from the context-sensitive menu.
The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.
Removing the Application Help pane
If you no longer want to display application help in a pane for your current program, you can simply remove it.
Select the Close icon in the right-hand corner of the application help pane.
Confirm that you want to delete the pane.