Monitor changes made to suppliers and currencies. View these changes in the Supplier Amendment Journal and Currency Amendment Journal programs.

Do not monitor information that has changed for suppliers and currencies held on file.

Monitor information that has changed for suppliers and currencies held on file, excluding new suppliers and/or currencies added.

Monitor information that has changed for suppliers and currencies held on file, including details of new suppliers and currencies added.

Create and maintain a series of recurring entries that you want to post into accounts payable.

Enter notations against each distribution entry processed in the AP Invoice Posting program.

Restrict the contra of credits and invoices belonging to the same branch when using the Contra invoice option of the AP Invoice Contra program.

You typically select this option if you have defined different General Ledger control accounts for your Accounts Payable branches.

Enter the number of days to indicate the bucket size into which supplier invoices are accumulated when running the Cash Requirements report or the Supplier Query program. The purpose is to indicate when funds need to be available to pay invoices while taking advantage of available discounts.

Print checks and remittances on separate stationery or separate printers.

This enables you to print your checks on pre-printed stationery and to print your remittances on pre-printed stationery or using MS Word or SRS printing.

Select this if you do not want to print checks.

The system still expects that you will print a remittance and you must therefore print the remittances before you can generate Payment Registers.

This is typically required if you pay your suppliers electronically. Remittance advices can be printed using pre-printed stationery or using MS Word.

Revalue all invoices released for payment and generate a revaluation value for any exchange rate variance created.

The exchange variance is posted to the Realized variance account defined in the AP Currency Variance GL Interface program, or, if not defined, to the Exchange variance account defined against the bank.

Create tax entries for each transaction processed in the AP Invoice Posting and AP Permanent Entries Posting programs.

Generates a detailed AP Tax Distribution Report.

Create tax entries summarized for each journal processed in the AP Invoice Posting and AP Permanent Entries Posting programs.

Generates a summary AP Tax Distribution Report.

If you select this option together with the Global tax file required setup option (General Ledger Setup) then detailed tax entries are created for each transaction processed using the AP Invoice Posting and AP Permanent Entries Posting programs. These can be printed on the GL Global Tax Report.

Select this if you do not want to print an AP Tax Distribution Report.

If you select this option together with the Global tax file required setup option (General Ledger Setup) you can enter a tax code or tax amount when processing transactions using the AP Invoice Posting, AP Permanent Entries Posting and AP Initial Invoice Capture programs. Tax entries will be created for each transaction processed using the AP Invoice Posting program.

Indicate that you want to use a two-tier tax system in conjunction with other tax systems available.

Second tier tax (QST) is calculated on the compounded amount (i.e. on the total amount after the initial tax, discounts, surcharges etc., have been calculated).

This option is not available if you indicated that the Tax distribution method is Not required.

Indicate the description that must be used as the default for all fields relating to second tier tax.

If this option is deselected, then the QST is calculated on the selling price only (i.e. selling price exclusive of tax).

	This option has no effect on the calculation of tax on settlement discount. QST on settlement discount is always calculated on tax, irrespective of your selection at this option.

Calculate QST against foreign currency suppliers.

This option is available when the Allow tax entry for foreign currency suppliers option has been selected.

Distribute the total tax amount entered during AP Invoice Posting and AP Permanent Entries Posting to the AP tax ledger code defined against each of the tax codes that you intend using (Accounts Payable Setup).

You should not select this option if you selected to use the Withholding Tax system (Company Tax Options Setup).

Distribute the total tax amount entered during AP Invoice Posting and AP Permanent Entries Posting to the Accounts Payable Input tax account (General Ledger Integration).

Enable the Tax code and Tax amount fields when processing transactions for foreign currency suppliers in the AP Invoice Posting and AP Initial Invoice Capture programs.

Use the tax code defined against the supplier when processing Accounts Payable invoices using the AP Invoice Posting and Browse on AP Permanent Entries programs.

This option is only displayed if you enabled the EC VAT system required setup option (Company Tax Options Setup).

If you do not select this option, then the Default code defined for Invoice posting is used.

Select this to request the taxable portion of a non-zero discount amount when processing a payment using the AP Release Invoices to Pay by Review, AP Manual Check Entry, AP Void Checks or Payment Cycle Maintenance program.

The default value displayed in these programs is determined by the rate assigned to the entry made at the Default tax code field. In addition, you need to define the Settlement discount (tax) ledger code (General Ledger Integration).

	You cannot select this option if the Withholding tax system is in use (Company Tax Options Setup).

Enable this to use the invoice date of the transaction being paid to determine the tax rate to use for settlement discount.

When this option is disabled, the current tax rate against the Default tax code or Default QST code is used to calculate the tax/QST on settlement discount.

This tax code is used to calculate the tax on settlement discount when processing a payment using the AP Release Invoices to Pay by Review, AP Automatic Release of Invoices to Pay, AP Manual Check Entry, AP Void Checks and Payment Cycle Maintenance programs.

The Descriptive tax code must be used if defined (Descriptive Tax Code Browse/Maintenance).

The rate to use is determined by the Calculate tax using historical rates option. When this option is enabled, the invoice date is used to ascertain the tax rate at that date. When this option is disabled, the current tax rate against the tax code is used (Tax Code Setup).

	A valid default tax code must be entered if you want the value of tax on settlement discount to be printed on the Tax Return report.

Select this to request the second tier tax portion of a non-zero discount amount when processing a payment using the AP Release Invoices to Pay by Review, AP Manual Check Entry, AP Void Checks or Payment Cycle Maintenance program.

The default tax value displayed in these programs is determined by the rate assigned to the entry made at the Default QST code field. In addition, you need to define the Settlement discount (QST) ledger code (Accounts Payable Setup).

	You cannot select this option when the Withholding tax system is being used (Company Tax Options Setup) or if Second tier tax is not required.

This QST code is used to calculate the QST on settlement discount when processing a payment using the AP Release Invoices to Pay by Review, AP Automatic Release of Invoices to Pay, AP Manual Check Entry, AP Void Checks and Payment Cycle Maintenance.

The rate to use is determined by the Calculate tax using historical rates option. When this option is enabled, the invoice date is used to ascertain the QST rate at that date. When this option is disabled, the current tax rate against the QST code is used (Tax Code Setup).

Indicate the number of months that you want to retain invoices with a zero balance.

Enter 99 to retain this information indefinitely. Enter at least 3 if you are using multi-period accounting.

Indicate the number of months that you want to retain your expense journals.

Enter 99 to retain this information indefinitely.

Indicate the number of months that you want to retain details for payment cycles created using the Payment Cycle Maintenance program.

The minimum retention period is six months.

Enter 99 to retain this information indefinitely.

This field is only displayed if you enabled the option: EC VAT system required (Company Tax Options Setup).

Indicate the number of months you want to retain tax distribution details for Accounts Payable transactions.

Enter 99 to retain this information indefinitely.

Select the number of months to retain expense distribution entries.

Indicate the number of General Ledger periods for which you want to keep your disbursement distribution entries that are created when you process payments for your suppliers (Payment Cycle Maintenance).

Enter 99 to retain this information indefinitely.

This option is only available if you selected to integrate the Accounts Payable module to the General Ledger either in summary or in detail (General Ledger Integration).

If 0 is entered here, or Accounts Payable is not integrated to General Ledger, all disbursement distribution entries (that have been printed) are deleted immediately when you next select to purge records.

You can use the VBScript Editor, accessed from the Suppliers program, to build a unique supplier code for each new supplier added.

This number is incremented automatically by the system as you add new suppliers.

You can only access this field if you set the Supplier numbering method to Automatic.

Define the numbering method for Accounts Payable payment runs created using the Payment Cycle Maintenance program.

Manually assign a unique payment run code to each payment run created.

Assign a payment run number automatically to each new payment run created.

Payment run numbers are allocated according to the number defined in the Next payment run field.

You can only select this option if the Key type for Payment run is defined as Numeric (Set Key Information).

Enter the number you want to allocate to the next payment run created.

This number is automatically incremented by one for each payment run created.

This field is only enabled if you selected Automatic at the Payment run numbering method field.

Post checks to the Cash Book module as withdrawal entries at the time of printing the Payment Cycle Maintenance.

Assign wording to these fields that are displayed in entry/display forms in the Suppliers program.

Specify your own wording for this supplier field.

You can use this field to store any extra information you require for the supplier. For example: This field could hold the full description of the Supplier Class code.

Specify your own wording for this supplier field. For example, you could use this field to store a value to use in calculations performed in the Report Writer module.

Maintain the period end dates and access status (open or closed) for the selected period for the current year.

	Postings cannot be made to a future period, regardless of whether the period is open or closed.

This column displays the period end dates defined for each period in the current year.

This column indicates whether or not posting can currently be made to the period.

A status of open allows postings to be made to the period, while a status of closed prevents further postings from being made to the period.

Within a sub-ledger only the current and previous two periods can be defined as open.

Maintain the period end date and access status for the selected period for the previous year.

This column displays the periods for the previous year.

This column displays the period end dates defined for each period for the previous year.

This column indicates whether or not posting can currently be made to the period.

This indicates the period your Accounts Payable module is currently in.

Indicates the calendar year in which your current financial year ends.

You can change this only if no active data is held within either the invoice file or the invoice payments file.

Indicates the month in which your company is running, in relation to the start of your financial year.

You can change this only if no active data is held within either the invoice file or the invoice payments file.

Indicates the number of accounting periods per year as defined at company level (Company Maintenance).

Indicates the financial year that your Accounts Payable module is currently in.

Indicates the period of the financial year that your Accounts Payable module is currently in.

Indicates the next journal number that will be allocated to expense transactions if you process them into the previous year.

Indicates the next journal number to be allocated to expense transactions processed for the current year.

Indicates the next payment register number that will be allocated to payment transactions if you process them into the previous year.

Indicates the next payment register number to be allocated to payment transactions processed for the current year.

Enter the maximum variance allowed between the supplier's invoice value (net of tax, freight and miscellaneous charges) and the total matched value of the GRN line(s) during processing in the AP Invoice Posting program.

If the delivery note, goods received note or purchase order is defined with a presentation length longer than 15 characters, that numbering method will be disabled. This is to make provision for duplicate invoice numbers.

For auto voucher numbering, enter the next number to be used. If left blank, the next auto voucher number is set to 1.