You use this program to define your control accounts and the level of integration required for all modules that can be linked to General Ledger.
You can also indicate the level of automation you require for creating ledger journals from the sub-ledger transaction journals and for posting these ledger journals into the General Ledger.
You use the GL Integration Setup Options program to generate a report of the General Ledger Integration setup options currently defined. This report should be retained for disaster recovery purposes.
Refer to the General Ledger Integration Introduction for additional information and examples relating to General Ledger integration.
Field | Description | ||||
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Integration methods |
Levels of integration can also be defined against specific ledger account codes if you enable the option: Integration from sub-ledger (General Ledger Setup). This is particularly useful when the sub-ledger is linked to the General Ledger in detail, but for specific ledger accounts you only want summary information passed through to the General Ledger, or vice versa.
Refer to Integration Accounts for additional information on the integration of sub-modules to the General Ledger. |
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Accounts payable | |||||
Not linked to GL - distribution report |
Select this to generate a distribution report from which manual postings to the General Ledger can be made (i.e. no automatic integration to the General Ledger entries file is required). Account numbers are not validated and account descriptions are not printed on the report. This option is useful for manual postings to the system or a 3rd party General Ledger system. |
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Linked to GL in summary |
Select this if you require detail entries printed on the AP Expense Distribution and AP Disbursement Distribution reports to be summarized by ledger code before being posted to the General Ledger. It is advisable to print these reports in detail so that you have a record of the detail supporting transactions for the summary amounts posted. |
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Linked to GL in detail |
Select this if you require each detail entry printed on the AP Expense Distribution and AP Disbursement Distribution reports to be posted to the General Ledger. This also enables the zoom (drill-down) facility within the GL Query program. |
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Create GL journal |
Select this to automatically create the journal for the General Ledger from the Accounts Payable transaction journal whenever you successfully post a transaction in that module. The journal for the General Ledger is automatically created by the relevant AP Invoice GL Integration or AP Payments GL Integration program whenever you post a transaction in the Accounts Payable module. You can only select this option if the Accounts Payable module is linked to the General Ledger in detail or in summary. If you do not select this option, then you will need to use the AP Invoice GL Integration and AP Payments GL Integration programs to manually create the journals for the General Ledger. Refer to Creating and Posting Sub Module Journals for additional information. |
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Post GL journal |
Select this to automatically post the journals created from the Accounts Payable module into the General Ledger. The journals are posted by the AP Invoice GL Integration program. Journals are only posted for the Current, Previous 1 and Previous 2 periods. Sub module journals are created but placed 'On hold' if a GL account code used in the journal is 'On hold'. You will need to correct the error and post these journals manually. Journals requiring GL analysis are not posted automatically if the operator selected the Ask Me Later option in the Capture GL Analysis Entries program. The journal cannot be posted to the ledger without the GL analysis information. This applies if you selected the option Force GL Analysis - GL journal posting (see below). You cannot select this option if the option: Authorization of sub module journals is enabled (General Ledger Setup). Conversely, if you select this option, then you cannot select the option Authorization of sub module journals (General Ledger Setup). Ledger journals for a future period are only posted by the GL Period End program when the General Ledger reaches that period. If you do not select this option, then you need to use the GL Journal Entry or GL Post Multiple Normal Journals program to manually post the journals after they are created. Refer to Creating and Posting Sub Module Journals for additional information. |
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Force check no |
Select this to ensure that journals from the AP Payment cycle are created with check numbers (where check numbers are applicable). Otherwise journals are created using only the Execute AP Payment Run program without check numbers. Only when you print the checks and run the AP Payment Register program are the check numbers allocated to journals not yet posted.
Refer to Accounts Payable Journals with 'Force check no' Option for additional information for this option. |
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Accounts receivable | |||||
Not linked to GL - no distribution report |
Select this if you do not require the Accounts Receivable module to be integrated to General Ledger; nor do you require a distribution report to be generated. |
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Not linked to GL - distribution report |
Select this to generate a distribution report from which manual postings to the General Ledger can be made (i.e. no automatic integration to the General Ledger entries file is required). Account numbers are not validated and account descriptions are not printed on the report. This option is useful for manual postings to the system or a 3rd party General Ledger system. |
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Linked to GL in summary |
Select this if you require detail entries printed on the AR Payments Distribution and AR Sales Distribution reports to be summarized by ledger code before being posted to the General Ledger. If you select to integrate in summary, then it is advisable to print the AR Payments Distribution and AR Sales Distribution reports in detail so that you have a record of the detail supporting transactions for the summary amounts posted. |
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Linked to GL in detail |
Select this if you require each detail entry printed on the AR Payments Distribution and AR Sales Distribution reports to be posted to the General Ledger. This also enables the zoom (drill-down) facility within the GL Query program. |
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Create GL journal |
Select this to automatically create the journal for the General Ledger from the Accounts Receivable transaction journal whenever you successfully post a transaction in that module. The journal for the General Ledger is automatically created by the relevant AR Invoice GL Integration or AR Payments GL Integration program whenever you post a transaction in the Accounts Receivable module. You can only select this option if the Accounts Receivable module is linked to the General Ledger in detail or in summary. If you do not select this option, then you will need to use the AR Invoice GL Integration and AR Payments GL Integration programs to manually create the journals for the General Ledger. Refer to Creating and Posting Sub Module Journals for additional information. |
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Post GL journal |
Select this to automatically post the journals created from the Accounts Receivable module into the General Ledger. The journals are posted by the AR Invoice GL Integration and AR Payments GL Integration programs. Journals are only posted for the Current, Previous 1 and Previous 2 periods Sub module journals are created but placed 'On hold' if a GL account code used in the journal is 'On hold'. You will need to correct the error and post these journals manually. Journals requiring GL analysis are not posted automatically if the operator selected the Ask Me Later option in the Capture GL Analysis Entries program. The journal cannot be posted to the ledger without the GL analysis information. This applies if you selected the option Force GL Analysis - GL journal posting (see below). You cannot select this option if the option: Authorization of sub module journals is enabled (General Ledger Setup). Conversely, if you select this option, then you cannot select the option Authorization of sub module journals (General Ledger Setup). Ledger journals for a future period are only posted by the GL Period End program when the General Ledger reaches that period. If you do not select this option, then you need to use the GL Journal Entry or GL Post Multiple Normal Journals program to manually post the journals after they are created. Refer to Creating and Posting Sub Module Journals for additional information. |
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Cash book |
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Not linked to GL - distribution report |
Select this to generate a distribution report from which manual postings to the General Ledger can be made (i.e. no automatic integration to the General Ledger entries file is required). Account numbers are not validated and account descriptions are not printed on the report. This option is useful for manual postings to the system or a 3rd party General Ledger system. |
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Linked to GL in summary |
Select this if you require detail entries printed on the Cash Book Distribution Report to be summarized by ledger code before being posted to the ledger entries file. You can print this report in detail or summary. If you are integrated in summary, it is advisable to print the report in detail so that you have a record of the detail supporting transactions for the summary amounts posted. |
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Linked to GL in detail |
Select this if you require each detail entry printed on the Cash Book Distribution Report to be posted to the General Ledger. This also enables the zoom (drill-down) facility within the GL Query program. |
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Create GL journal |
Select this to automatically create the journal for the General Ledger from the Cash Book transaction journal whenever you successfully post a transaction in that module. The journal for the General Ledger is automatically created by the Cash Book GL Integration program whenever you post a transaction in the Cash Book module. You can only select this option if the Cash Book module is linked to the General Ledger in detail or in summary. If you do not select this option, then you will need to use the Cash Book GL Integration program to manually create the journals for the General Ledger. Refer to Creating and Posting Sub Module Journals for additional information. |
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Post GL journal |
Select this to automatically post the journals created from the Cash Book module into the General Ledger. The journals are posted by the Cash Book GL Integration program. Journals are only posted for the Current, Previous 1 and Previous 2 periods Sub module journals are created but placed 'On hold' if a GL account code used in the journal is 'On hold'. You will need to correct the error and post these journals manually. Journals requiring GL analysis are not posted automatically if the operator selected the Ask Me Later option in the Capture GL Analysis Entries program. The journal cannot be posted to the ledger without the GL analysis information. This applies if you selected the option Force GL Analysis - GL journal posting (see below). You cannot select this option if the option: Authorization of sub module journals is enabled (General Ledger Setup). Conversely, if you select this option, then you cannot select the option Authorization of sub module journals (General Ledger Setup). Ledger journals for a future period are only posted by the GL Period End program when the General Ledger reaches that period. If you do not select this option, then you need to use the GL Journal Entry or GL Post Multiple Normal Journals program to manually post the journals after they are created. Refer to Creating and Posting Sub Module Journals for additional information. |
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Inventory | |||||
Not linked to GL - no distribution report |
Select this if you do not require the Inventory module or the GRN (Goods Received Notes) sub-module to be integrated to General Ledger; nor do you require distribution reports to be generated for Inventory or GRN transactions. |
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Not linked to GL - distribution report |
Select this to generate a distribution report from which manual postings to the General Ledger can be made (i.e. no automatic integration to the General Ledger entries file is required). Account numbers are not validated and account descriptions are not printed on the report. This option is useful for manual postings to the system or a 3rd party General Ledger system. |
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Linked to GL in summary |
Select this if you require detail entries printed on the Inventory Distribution Report to be summarized by ledger code before being posted to the General Ledger. If you select to integrate in summary, then it is advisable to print the Inventory Distribution Report report in detail so that you have a record of the detail supporting transactions for the summary amounts posted. |
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Linked to GL in detail |
Select this if you require each detail entry printed on the Inventory Distribution Report to be posted to the General Ledger. This also enables the zoom (drill-down) facility within the GL Query program. |
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Create GL journal |
Select this to automatically create the journal for the General Ledger from the Inventory transaction journal or from the GRN transaction journal whenever you successfully post a transaction in Inventory or GRN. The journal for the General Ledger is automatically created by the Inventory GL Integration program whenever you post a transaction in the Inventory module. The journal for the General Ledger is automatically created by the GRN GL Integration program whenever you post a transaction in the GRN system. You can only select this option if the Inventory module is linked to the General Ledger in detail or in summary. If you do not select this option, then you will need to use the Inventory GL Integration and GRN GL Integration programs to manually create the journals for the General Ledger. Refer to Creating and Posting Sub Module Journals for additional information. |
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Post GL journal |
Select this to automatically post the journal created from the Inventory module and from the GRN system into the General Ledger. The journals are posted by the Inventory GL Integration and GRN GL Integration programs. Journals are only posted for the Current, Previous 1 and Previous 2 periods Sub module journals are created but placed 'On hold' if a GL account code used in the journal is 'On hold'. You will need to correct the error and post these journals manually. Journals requiring GL analysis are not posted automatically if the operator selected the Ask Me Later option in the Capture GL Analysis Entries program. The journal cannot be posted to the ledger without the GL analysis information. This applies if you selected the option Force GL Analysis - GL journal posting (see below). You cannot select this option if the option: Authorization of sub module journals is enabled (General Ledger Setup). Conversely, if you select this option, then you cannot select the option Authorization of sub module journals (General Ledger Setup). Ledger journals for a future period are only posted by the GL Period End program when the General Ledger reaches that period. If you do not select this option, then you need to use the GL Journal Entry or GL Post Multiple Normal Journals program to manually post the journals after they are created. Refer to Creating and Posting Sub Module Journals for additional information. |
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Assets | |||||
Not linked to GL - no distribution report |
Select this if you do not require the Assets module to be integrated to General Ledger; nor do you require a distribution report to be generated. |
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Not linked to GL - distribution report |
Select this to generate a distribution report from which manual postings to the General Ledger can be made (i.e. no automatic integration to the General Ledger entries file is required). Account numbers are not validated and account descriptions are not printed on the report. This option is useful for manual postings to the system or a 3rd party General Ledger system. |
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Linked to GL in summary |
Select this if you require detail entries printed on the Asset Distribution to be summarized by ledger code before being posted to the General Ledger. If you select to integrate in summary, then it is advisable to print the Asset Distribution report in detail so that you have a record of the detail supporting transactions for the summary amounts posted. |
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Linked to GL in detail |
Select this if you require each detail entry printed on the Asset Distribution to be posted to the General Ledger. This also enables the zoom (drill-down) facility within the GL Query program. |
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Create GL journal |
Select this to automatically create the journal for the General Ledger from the Assets transaction journal whenever you successfully post a transaction in that module. The journal for the General Ledger is automatically created by the Asset GL Integration program whenever you post a transaction in the Assets module. You can only select this option if the Assets module is linked to the General Ledger in detail or in summary. If you do not select this option, then you will need to use the Asset GL Integration program to manually create the journals for the General Ledger. Refer to Creating and Posting Sub Module Journals for additional information. |
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Post GL journal |
Select this to automatically post journals created from the Assets module into the General Ledger. The journals are posted by the Asset GL Integration program. Journals are only posted for the Current, Previous 1 and Previous 2 periods Sub module journals are created but placed 'On hold' if a GL account code used in the journal is 'On hold'. You will need to correct the error and post these journals manually. Journals requiring GL analysis are not posted automatically if the operator selected the Ask Me Later option in the Capture GL Analysis Entries program. The journal cannot be posted to the ledger without the GL analysis information. This applies if you selected the option Force GL Analysis - GL journal posting (see below). You cannot select this option if the option: Authorization of sub module journals is enabled (General Ledger Setup). Conversely, if you select this option, then you cannot select the option Authorization of sub module journals (General Ledger Setup). Ledger journals for a future period are only posted by the GL Period End program when the General Ledger reaches that period. If you do not select this option, then you need to use the GL Journal Entry or GL Post Multiple Normal Journals program to manually post the journals after they are created. Refer to Creating and Posting Sub Module Journals for additional information. |
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Work in progress | |||||
Not linked to GL - no distribution report |
Select this if you do not require the Work in Progress module to be integrated to General Ledger; nor do you require distribution reports to be generated. If you select this option then you will be unable to produce any labor or part billing distribution reports. |
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Not linked to GL - distribution report |
Select this to generate a distribution report from which manual postings to the General Ledger can be made (i.e. no automatic integration to the General Ledger entries file is required). Account numbers are not validated and account descriptions are not printed on the report. This option is useful for manual postings to the system or a 3rd party General Ledger system. |
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Linked to GL in summary |
Select this if you require detail entries printed on the WIP Part Billings Distribution and WIP Labor Distribution to be summarized by ledger code before being posted to the General Ledger. You can print these reports in detail or summary. If you are integrated in summary, it is advisable to print the report in detail so that you have a record of the detail supporting transactions for the summary amounts posted. |
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Linked to GL in detail |
Select this if you require each detail entry printed on the WIP Part Billings Distribution and WIP Labor Distribution to be posted to the General Ledger. This also enables the zoom (drill-down) facility within the GL Query program. |
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Create GL journal |
Select this to automatically create the journal for the General Ledger from the Work in Progress transaction journal whenever you successfully post a transaction in that module. The journal for the General Ledger is automatically created by the WIP Part Billings GL Integration program whenever you post a transaction in the Work in Progress module. You can only select this option if the Work in Progress module is linked to the General Ledger in detail or in summary. If you do not select this option, then you will need to use the WIP Part Billings GL Integration program to manually create the journals for the General Ledger. Refer to Creating and Posting Sub Module Journals for additional information. |
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Post GL journal |
Select this to automatically post the journals created from the Work in Progress sub-module into the General Ledger. The journals are posted by the WIP Part Billings GL Integration program. Journals are only posted for the Current, Previous 1 and Previous 2 periods Sub module journals are created but placed 'On hold' if a GL account code used in the journal is 'On hold'. You will need to correct the error and post these journals manually. Journals requiring GL analysis are not posted automatically if the operator selected the Ask Me Later option in the Capture GL Analysis Entries program. The journal cannot be posted to the ledger without the GL analysis information. This applies if you selected the option Force GL Analysis - GL journal posting (see below). You cannot select this option if the option: Authorization of sub module journals is enabled (General Ledger Setup). Conversely, if you select this option, then you cannot enable the option Authorization of sub module journals (General Ledger Setup). Ledger journals for a future period are only posted by the GL Period End program when the General Ledger reaches that period. If you do not select this option, then you need to use the GL Journal Entry or GL Post Multiple Normal Journals program to manually post the journals after they are created. Refer to Creating and Posting Sub Module Journals for additional information. |
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Force GL Analysis | Indicate (against each sub-module) the point at which
GL Analysis information must be entered for that sub-module's
transactions. This only applies to transactions involving General Ledger accounts that require General Ledger analysis (General Ledger Codes or GL Structure Definition). |
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Transaction entry | Select this to force the operator to enter GL analysis
information at the time the transaction is processed in the
sub-module. If you select this option, then the transaction cannot be completed until the GL analysis information has been entered. |
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GL journal posting | Select this to be able to enter GL analysis information
when the ledger journal for the transaction is posted and not
force it to be entered at the time the transaction is
captured. If you select this option, then
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GL control accounts | |||||
Forced balance |
This account is used to correct an out-of-balance situation in the General Ledger. It does so by posting an entry to this account to correct the imbalance. The value posted can then be journalized out to the correct ledger code manually. The ledger code entered here must have an Account type of Capital (General Ledger Codes). |
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Retained earnings |
Indicate the retained earnings account to use. You can also define a retained earnings account against your expense and revenue type ledger codes (General Ledger Codes). This enables you to define multiple retained earnings accounts. The retained earnings account defined against a ledger code takes precedence over the retained earnings account defined here. If no retained earnings account is defined against a ledger code or the code defined is invalid, then the account defined here is used. The retained earnings account is used when you run the Year end function of the GL Period End program and you select the option: Set expense and revenue accounts to zero. The expense and revenue accounts are set to zero and the resulting net income/loss for the year is posted to this account for all ledger codes against which you have not defined a retained earnings account. When you make prior period adjustments to previous year's revenue or expense accounts, the net amount of the adjustment updates this retained earnings account for all ledger codes against which you have not defined a retained earnings account. |
You indicate the level of automation you require for creating General Ledger journals from the sub-ledger journals and for posting these journals into the General Ledger.
When you process transactions in the various modules (e.g. Accounts Payable, Cash Book, Inventory, etc), the module journal is created by the transaction. The corresponding journal for the General Ledger is created and posted according to your selections (General Ledger Integration).
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The following table describes the effect of the level of automation selected:
Create GL Journal | Post GL Journal | Comment |
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Not selected | Not selected |
The journals for the General Ledger are not created or posted automatically. If these are your selections, then you will need to:
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Selected | Not selected |
The journals for the General Ledger are created automatically, but not posted automatically. If these are your selections, then:
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Not selected | Selected |
The journals for the General Ledger are not created automatically, but are posted automatically. If these are your selections, then:
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Selected | Selected |
The journals for the General Ledger are created automatically and posted automatically. If these are your selections, then the General Ledger journals are:
This is a real-time General Ledger system as it requires no operator intervention. |
The Force check no option is specific to the Accounts Payable module and can be selected to ensure that journals from the AP Payment cycle are created with check numbers (where check numbers are applicable). These check numbers will appear in the General Ledger against the applicable transaction.
The following table describes the effect of the Force check no option together with the various automation options for Accounts Payable journals:
Create GL Journal | Post GL Journal | Force check no. | Comment |
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No | No | No (disabled) | If you want check numbers to be allocated to the
journal, then you need to
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No | Yes | No (disabled) | If you want check numbers to be allocated to the
journal, then you need to
Once created, the journal is automatically posted. Therefore, if you did not run the AP Payment Register program before the AP Payments GL Integration program, then no check numbers are allocated to the journal. |
Yes | No | No (disabled) | The journal for the General Ledger is automatically
created by the Execute AP Payment Run program without check numbers. Only when you print the checks and run the AP Payment Register program, are the check numbers allocated to General Ledger journals not yet posted. To allocate check numbers to the journal you need to:
Check numbers for Manual and Void checks are allocated in the AP Payment Cycle program, so these are automatically attached to the journal. |
Yes | Yes | No | The journal for the General Ledger is automatically created by the Execute AP Payment Run program without check numbers. The journal is automatically posted to the General Ledger without check numbers. Check numbers for Manual and Void checks are allocated in the AP Payment Cycle program, so these are automatically attached to the journal. |
Yes | Yes | Yes | The journal for the General Ledger is automatically created with check numbers. The journal is automatically posted to the General Ledger with check numbers. Check numbers for Manual and Void checks are allocated in the AP Payment Cycle program, so these are automatically attached to the journal. |
Field | Description | ||||
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GL control accounts | Refer to Accounts Payable Integration for additional information and examples on the integration of the Accounts Payable module to the General Ledger. | ||||
Default merchandise |
This is the default merchandise account to be used when posting supplier invoices in the AP Invoice Posting program. Because all invoice postings default to this account (regardless of whether they are inventory-related) you should only enter a default account here if you charge all inventory purchases to one account and a very large portion of the invoices posted are inventory-related. This account is not applicable if the GRN system is in use or if a different merchandise account is assigned to a supplier. |
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Default freight |
This is the default freight account to be used when posting supplier invoices in the AP Invoice Posting program. |
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Input tax |
This is the account to which tax entries are posted during processing in the AP Invoice Posting and AP Permanent Entries Posting programs if:
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Settlement discount (tax) |
When you post an invoice in Accounts Payable, the tax amounts are based on the gross amount of the invoice before the settlement (terms) discount is calculated. If you take advantage of a terms discount, the amount of tax refundable to you must be reduced to reflect the effect of the terms discount. The system passes a credit through this link to the tax recoverable account in the General Ledger. |
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EC VAT on acquisition |
When you purchase goods from a supplier within an EC Member State (excluding local purchases) and you supplied the supplier with your VAT details, then the supplier does not include VAT on the invoice to you. Instead, you self-charge the VAT and this self-charged VAT is posted to this account. This field is only enabled if the setup option: EC VAT system required is enabled (Company Tax Options Setup). |
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Withholding tax |
This is the account to which withholding tax entries are posted when processing supplier payments using the Payment Cycle Maintenance program. This field is only displayed if you enabled the option: Withholding tax required (Company Tax Options Setup). |
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Default QST |
This is the account to which second tier tax entries are posted during processing using the AP Invoice Posting and AP Permanent Entries Posting programs. This field is only enabled if the option: Second tier tax is set to Required (Accounts Payable Setup). |
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Settlement discount QST |
This is the account to which the second tier tax portion of settlement discount must be disbursed. When you post an invoice in the Accounts Payable module, the tax amounts are based on the gross amount of the invoice, before settlement (terms) discount is calculated. If you take advantage of a terms discount, then the amount of second tier tax refundable to you must be reduced to reflect the effect of this terms discount. The system passes a credit through this link to the tax recoverable account in the General Ledger. This field is only enabled if the option: Second tier taxrequired (Accounts Payable Setup) is enabled and the option: Settlement discount - Request QST amount is enabled (Accounts Payable Setup). |
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Contra suspense |
This is the account to which you want to post the value of supplier invoices offset against customer invoices when using the Customer-Supplier Contra program. The value posted to this account is typically a credit.
The GL code you enter here could be the same code you enter at the Contra suspense field on the Receivables tab. The credit posted from offsetting the supplier invoices and the debit posted from offsetting the customer invoices are then posted to the same account, resulting in a zero balance in this account. |
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Auto vouchering tax accrual |
This is the account to which tax accrual entries are posted for suppliers whose tax assessment is defined as Self. This is only available for USA tax. |
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Tax relief/recovery |
Indicate a valid GL code to which tax relief transactions must be posted. Tax relief applies when your tax authority dictates that Input tax previously claimed but not yet paid to the supplier after a specific period, must be repaid to the tax authority. The Tax relief/recovery account is credited by the AP Tax relief program and debited by the Execute AP Payment Run program when paying invoices against which tax relief was previously processed. See Payment Run Tax Relief Recovery. The Tax relief/recovery account must be manually adjusted when using the AP Invoice Posting program to post Adjustments, Debit notes and Credit notes against invoices for which tax relief was previously processed. The Tax relief/recovery ledger code must be defined before you can run the AP Tax relief program and a valid Tax code must exist against this ledger code (General Ledger Codes). This tax code is used for all tax relief reporting. |
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Maintain Banks |
Select this to edit details held against your banks (see Banks). |
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Maintain Branches |
Select this to edit details held against your branches (see AP Branches). |
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Maintain Tax Codes |
Select this to edit details held against your tax codes (see Tax Code Setup). |
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Maintain Withholding Tax Codes |
Select this to use the Withholding Tax Codes program to take on and maintain the withholding tax codes you will be using for purchases within SYSPRO.
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Maintain Variance Interfaces |
Select this to use the AP Currency Variance GL Interface program to define the interface ledger accounts by branch/currency/bank for the revaluation of outstanding foreign currency supplier invoices using the AP Exchange Rate Revaluation program. |
Field | Description | ||||
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GL control accounts | Refer to Accounts Receivable Integration for additional information and examples on the integration of the Accounts Receivable module to the General Ledger. | ||||
Exchange rate variance | This is the account to which exchange rate gains or losses are posted when using the AR Payments and Adjustments program. You can override this account at the time of entering a payment against a foreign customer. In addition, if you did not use the AR Currency Variance GL Interface program to define interface ledger accounts by branch/currency, then the AR Exchange Rate Revaluation program also uses this account to post exchange rate variances. |
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Adjustment value (Tax) |
This account is only used if you enabled the option: Request tax portion for invoice (Accounts Receivable Setup). The tax portion of an adjustment or discount amount is posted to this account from the AR Payments and Adjustments program under the following circumstances:
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Withholding tax |
This is the account to which withholding tax entries are posted when processing customers' payments using the AR Payments and Adjustments program. This field is only displayed if you selected the option: Withholding tax required (Company Tax Options Setup). |
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Contra suspense |
This is the account to which you want to post the value of customer invoices offset against supplier invoices when using the Customer-Supplier Contra program. The value posted to this account is typically a debit.
The GL code you enter here could be the same code you enter at the Contra suspense field on the Payables tab. The credit posted from offsetting the supplier invoices and the debit posted from offsetting the customer invoices are then posted to the same account, resulting in a zero balance in this account. |
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Tax relief/recovery |
This ledger code will be used for tax relief and recovery in Accounts Receivable when the relevant programs are released. |
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Balance correction rounding |
This is the ledger code to which the expense/revenue side of a Balance rounding correction is posted by the AR Period End program. This is an expense/revenue type account. |
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Balance correction control |
This is the ledger code to which the balance sheet side of a Balance rounding correction is posted by the AR Period End program. This is an asset type account. |
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Maintain Sales Interfaces |
Select this to define the interface ledger accounts required when processing sales transactions (see AR Sales Ledger Interface). |
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Maintain Payments Interfaces |
Indicate the interface ledger accounts required when processing payment transactions (see AR Payments Ledger Interface). Within this function you can also define the interface ledger accounts required to be associated to each counter sale payment code (see Counter Sales Payments Interface). |
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Maintain Branches |
Select this to edit details held against your branches (see AR Branches). |
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Maintain Tax Codes |
Select this to edit details held against your tax codes (see Tax Code Setup). |
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Maintain Withholding Tax Codes |
Select this to use the Withholding Tax Codes program to take on and maintain the withholding tax codes you will be using in the Accounts Receivable module.
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Maintain Variance Interfaces |
Select this to use the AR Currency Variance GL Interface program to define the interface ledger accounts by branch/currency for the revaluation of outstanding foreign currency customer invoices using the AR Exchange Rate Revaluation program. |
Field | Description |
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GL control accounts |
Refer to Cash Book Integration for additional information and examples on the integration of the Cash Book module to the General Ledger. |
Inter-company |
This is the account to which inter-company distribution amounts are posted. It serves as the link for inter-company transactions entered in the Cash Book Deposits & Withdrawals program. This account is used only if you indicated that Cash Book is linked to General Ledger in summary or detail, and you intend entering distribution codes for companies other than the one in which you are working. |
Tax for deposits |
This is the default account to which the tax portion of any deposit (or adjustment to a deposit) is posted during processing in the Cash Book Deposits & Withdrawals program. All Tax only transactions for deposits processed in the Cash Book Deposits & Withdrawals program are posted to this account. |
Tax for withdrawals |
This is the default account to which the tax portion of any withdrawal (or adjustment to a withdrawal) is posted during processing in the Cash Book Deposits & Withdrawals program. All Tax only transactions for withdrawals processed in the Cash Book Deposits & Withdrawals program are posted to this account. |
Interbank transfer suspense |
This is the clearing account used when processing interbank transfers using the Cash Book Deposits & Withdrawals program. This should be an Asset type account. If Cash Book is integrated to the General Ledger, then this must be a valid SYSPRO General Ledger account. In addition, you can only select the Interbank Transfers option from the Cash Book Deposits & Withdrawals program if this account is specified. |
Maintain Banks |
Select this to edit details held against your banks (see Banks). |
Maintain Tax Codes |
Select this to edit details held against your tax codes (see Tax Code Setup). |
Field | Description | ||||
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GL control accounts |
Refer to Inventory Integration for additional information and examples on the integration of the Inventory module to the General Ledger. |
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Non-stocked |
This account links the Inventory Control module to the non-stocked control accounts in the General Ledger. The debit side of a non-stocked inventory receipt is passed through this link. Non-stocked items must be received against a purchase order.
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Cost of goods sold adjustment |
This is the account to which cost of sales adjustments are posted, arising when the inventory balance on hand goes negative. This only applies if you are using Average costing and you have allowed the warehouse to go negative. The adjustment value is calculated as the new cost less the old cost multiplied by the quantity received. This account is used when a receipt is entered where the current quantity on hand is negative and the costing method is based on average costing. For example: You sell an item you do not have (stock on hand allowed to go negative) that has a cost of 100. When you receive stock of the item, the cost of the item is now 120. This in effect means that the cost of sales for the item you sold is understated by 20 (i.e. new cost less old cost = 120 -100 = 20). The system allocates this 20 to the Cost of goods sold adjustment account. The reference for this entry on the Inventory Distribution Report report is C.G.S. The negative value of the stock on hand is not used in the re-averaging of the cost and must, therefore, be posted into the General Ledger system in order to reduce the inventory warehouse value. |
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Subcontract operations |
This is the account to which postings are made when the receipt of a subcontract purchase order line is made directly to a job, and the GRN suspense system is not required. |
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GRN suspense |
This is the account to which distribution entries are posted during processing within the AP Invoice Posting program, where GRN matching is selected. |
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Purchase price variance |
This is the account to which distribution entries are posted during processing in the AP Invoice Posting program, where GRN matching is selected and there is a variance between the actual receipt value and the invoice value.
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ABC costing variance |
This is the account to which rounding errors are posted during the processing of a receipt into stock of an item that requires Activity Based Costing. For example: The total cost of the receipt is calculated as the quantity received multiplied by the unit cost, to which are added the total ABC costs. The new unit cost is calculated as the total receipt cost divided by the quantity received. Postings are only made to the ABC costing variance account if the value of the total cost of the receipt differs from the value of the new unit cost multiplied by the receipt quantity. |
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Goods in Transit |
This is the account to which postings are made for goods in transit transactions processed against a warehouse which has not been assigned a Goods in transit control account. This account (usually defined as an asset) is debited when processing a non-immediate transfer out, and credited when processing a transfer in.
This account is used if the Goods in Transit account is not defined against the warehouse (Warehouses). |
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Dispatched but not invoiced |
This account (usually defined as an asset) is debited at the time of creating a dispatch note, and credited once the dispatch note is invoiced. If this account is defined against the warehouse from which the items are being dispatched, then the Dispatched but not invoiced account held against the warehouse takes precedence. This account is used if the Dispatched but not invoiced account is not defined against the warehouse (Warehouses). However, dispatches involving non-stocked items will always use the account defined here. |
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Maintain Inventory Interfaces |
Select this to define the interface ledger accounts required when processing non sales-related inventory transactions (see Inventory Ledger Interface). |
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Maintain Warehouses |
Select this to edit details held against your warehouses (see Warehouses). |
Field | Description | ||||
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GL control accounts |
If you selected to integrate the Assets Register module to the General Ledger (General Ledger Integration), then you must define valid general ledger accounts in the following fields.
Refer to Assets Register Integration for additional information and examples on the integration of the Assets module to the General Ledger. |
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Asset control |
This is the account to which the Cost/value amounts are posted for asset additions, asset disposals and changes to asset Cost/value amounts. |
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Profit and loss |
This is the account to which postings are made for the gain/loss you incur when you dispose of an asset using the Asset Disposal program. |
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Profit and Loss Interco out |
This field is not used in the current version of the program. |
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Capex in progress |
This is the account which is:
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Revaluation reserve |
This is the account to which postings are made when an asset is revalued using the Asset Revaluation program. |
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Asset clearing |
This is the account to which postings are made for asset additions, asset disposals and changes to asset Cost/value amounts. The cost/cash price of asset additions is credited to this account, and the disposal amount of assets disposed of is debited to this account. To clear this account, when transactions are processed against your fixed assets in the Cash Book and/or Accounts Payable modules, the asset cost or disposal value should be distributed to this account. |
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Depreciation |
This is the expense account to which book value depreciation amounts are posted.
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Accumulated depreciation |
This is the balance sheet account to which book value depreciation amounts are posted. |
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Asset inter-company clearing | This is the clearing account used when transferring assets between SYSPRO companies. | ||||
Profit and loss inter-co | This is the account to which the difference between the book value in the current company and the transfer Book value to the new company (Asset Inter-company Transfer) is posted. | ||||
Maintain Assets Interfaces |
This function enables you to maintain ledger interface accounts for the Assets Register module at asset branch level (see Assets Ledger Interface). |
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Maintain Branches |
This function enables you to maintain asset branches. (see Asset Branches). |
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Maintain Cost Centers |
This function enables you to maintain asset cost centers. (see Asset Cost Centers). |
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Maintain Groups |
This function enables you to maintain asset groups. (see Asset Groups). |
Field | Description | ||||
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GL control accounts |
Refer to Work in Progress Integration for additional information and examples on the integration of the Work in Progress module to the General Ledger. |
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Work in progress |
This is the default account to which the value of work in progress is posted when a job is created, providing that a work in progress account has not been assigned to the stock item for which the job is being created. The ledger code defined in the Capex in Progress field (see Assets Ledger Interface) is used for all jobs created for and linked to a capex requisition line (see Asset Capex Items). |
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Variance |
This is the account to which postings are made during the Backflushing function of the Inventory Movements program if there is a variance between the entered cost of the manufactured item and the cost of the item's material and labour allocations calculated by the system. |
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Automatically cleared variances |
This is the default account to which work in progress variances (falling below your specified value) are posted automatically when receiving a finished part into stock from a completed job. This applies only if standard costing is in use. This account is only used if the Automatically cleared variance account is not defined against the warehouse (Warehouses). |
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WIP Inspection |
This is the default account to which the Work in Progress value of goods received into inspection must be posted. This account is used if a work in progress inspection account has not been assigned to the warehouse into which the goods are to be received. If you do not enter an account at this field, then the account configured against the warehouse is used (Warehouses). This field is only enabled if you selected the option: Work in Progress inspection required (Work in Progress Setup).
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Maintain Work Centers |
Select this to edit details held against your work centers (see Work Centers). |
Field | Description |
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GL control accounts | Indicate the default General Ledger accounts to which
Trade Promotions transactions must be posted. Refer to Trade Promotions Integration for additional information and examples on the integration of the Trade Promotions sub-module to the General Ledger. |
Promotion accrual | Indicate the default General Ledger account to which
the value of accrual promotions must be credited when sales
orders are processed. The GL promotion accrual account defined against the promotion code (Promotion Code) is used if it differs from the code entered here. |
Promotion expense | Indicate the default General Ledger account to which
the value of the accrual promotion must be debited when a
sales order is processed. The GL promotion expense account defined against the promotion code (Promotion Code) is used if it differs from the code entered here. |
Deduction receivable | Indicate the default General Ledger account to which to
accumulate deduction amounts in the General Ledger. This will
typically be the Accounts Receivable Deduction Control
Account. This can be changed for individual deduction codes (see Deduction Code). The GL deduction receivable account defined against the deduction code is used if it differs from the code entered here. |
Deduction resolution | Indicate the default General Ledger account to charge
when a deduction is resolved for a reason other than a match
to a corresponding Accrual Promotion account. This can be changed for individual deduction codes (see Deduction Code). The GL deduction resolution account defined against the deduction code is used if it differs from the code entered here. |
Deduction writeoff | Indicate the General Ledger expense account to charge
when a deduction is written off. This can be changed for individual deduction codes (see Deduction Code). The GL deduction writeoff account defined against the deduction code is used if it differs from the code entered here. |
Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.
Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.
eSignature Transaction | Description |
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GL Integration changed |
Controls access to the maintenance of general ledger integration in the General Ledger Integration program. |