If you designed a Dispatch note custom form that includes mandatory fields, then you must capture data at these fields before you can create the dispatch note.

See Restrictions and limits in Notes and warnings

If your Dispatch note numbering method is set to Manual (Set Key Information) then you must specify the dispatch note number to use.

If your Dispatch note numbering method is not set to Manual, then you this field is disabled, as is the F9 browse function to browse on dispatch notes, because the dispatch note number is automatically assigned by the system. However, when the Dispatch Note Header program is accessed from sales orders, via the Dispatch Note Review program, you can use the Add to Dispatch option to create several different dispatches for a Sales Order. In this case, the Browse icon at the Dispatch note field is enabled for you to select a dispatch number to use.

When you add lines to a dispatch note that is defined as using an address code, you can only add lines with the same address code.

This option is disabled when the Dispatch Note Review program is run stand alone. The Dispatch Note Header program is called from the Dispatch Note Review program, which can be run using automation. The ability to select and dispatch a sales order line to be added to a specific dispatch note number would require user intervention, which is not possible under automation.

This is disabled once you have dispatched a line from a sales order. Any subsequent lines added to the dispatch note must be posted to the same period as the first line added.

This indicates the existing dispatch note created for the dispatch of the first quantity of the sales order line.

If you selected the option: Add to Dispatch, then you can select the dispatch note number to which the second quantity dispatched must be added. You can select the Browse function to use the Dispatch Note Browse program to view existing dispatch note numbers.

This field is only enabled if the option: Goods in transit reference is set to Manual (Set Key Information).

This indicates the three-character alphanumeric Incoterms code, denoting the terms of delivery.

	The Incoterms code indicates the portion of costs and risks agreed to by the parties in a contract of purchase or sale. For example, the Delivery term CIP (Carriage and Insurance Paid) indicates that the seller pays the cost of carriage and insurance necessary to bring the goods to a named destination (i.e. Shipping location).

This field defaults to the delivery terms defined against the customer.

If the terms are not defined against the customer, then this field defaults to the delivery terms defined for the company.

This indicates a three-character numeric code denoting the type of transaction being declared on the Supplementary Declaration.

Select this if you need to convert from one currency to another currency via an intermediate currency (to conform with European Monetary Union regulations).

For the triangulation feature to work, you need to select the option: Triangulation required (Company Setup). In addition, you need to use the Currencies program to define the Triangulation options for the currencies in which you want to process sales orders.

This exchange rate is used to calculate the local currency transaction value printed on the Supplementary Declaration for dispatches and Aggregate sales Listing and differs from the normal exchange rate used for transactions.

When maintaining information on the header for a Dispatch note, you cannot select a different address code if the sales order is defined as using line level address codes (Sales Order Entry). The message Cannot change address code from " " when dispatching by address code is displayed.

Although you can manually change the actual address, the address code is retained.

Select this to replace the Ship to address with the Sold to address details for the order.

The Sold to address is defined against the customer.

The Sold to address usually indicates the address to which the invoice documentation must be routed.

The ship address assigned to the customer is used when you query or print an order. If you change the customer's ship address details for a particular order, then the information held against the order is used when querying or printing that order.

You can manually change this address or use the Address Selection option to apply an address.

	If, against the sales order, you enabled the option: Ship address per line (Sales Order Entry) then the ship address defined against each individual order line is used.

You can, however, change the email address to which the dispatch note must be sent.

Indicate the shipping details you want to assign to the dispatch note.

If you defined a special instruction against the customer (Customers) then this is displayed here by default.

If you indicated that Ship via usage is Coded (Sales Orders Setup) then you can enter a code to automatically retrieve the associated ship via message assigned to the code.