Create a purchase order for a valid Standing Order type Blanket Purchase Order contract release date, and to simultaneously receive in the goods. See Blanket Purchase Order - Create P/o from Standing Order.

This facility may only be used on or after the next scheduled release date.

For example, if the standing order contract requires a delivery on the 15th of every month (provided it is a working day) you may select to receive in the goods on or after the 15th of each month.

See Activity considerations in Notes and warnings.

See Password considerations in Notes and warnings.

Indicate the purchase order number for which to receipt the purchased items.

If the GRN suspense system is required (Purchase Orders Setup) but GRN matching is not required for the supplier (Suppliers) then you are prompted to enable GRN matching for the supplier now. If you select Yes, then the GRN matching required field against the supplier is enabled by the system, providing you have the appropriate eSignature access rights.

A warning message is displayed when the purchase order has not yet been printed and the Preference: Give warning if purchase order not yet printed is enabled.

Use the Inventory Journal Report program to generate a report of the journals that serve as an audit trail for the receipts you processed.

The Purchase Order Receipts program exits after the Inventory journals are printed.

See Field considerations in Notes and warnings.

Indicate the name of the file to import.

The full path name must be specified.

Select this to validate the contents of the import file and then import the records (providing no errors are encountered).

	Imported receipts that exceed the acceptable cost variance percentage are rejected during processing if the setup option: Reject import receipts is enabled (Inventory Setup).

See Field considerations in Notes and warnings.

You have to enter the warehouse when receipting a non-stocked line, if the option: Restrict order to single warehouse is enabled (Purchase Orders Setup) and a default warehouse is not defined against your operator code or against the company.

This indicates the date on which the transaction is recorded as being processed.

The date and time of the receipt is recorded as the actual current system date and time that the receipt was processed providing:

The current date and time of receipt has particular relevance to a 24 X 7 environment.

This indicates the period and year into which the receipt will be posted to the General Ledger

Purchase order receipts cannot be processed into a previous period. The reason is that if a receipt were posted into a previous period, then the cost of sales, for example, of all invoices that were posted from that date to the current date would effectively be incorrect. Thus, in line with generally accepted accounting principles, a receipt that could potentially affect the unit cost can only be processed into the current period.

Select this to receipt all the lines on a purchase order (see Receipt All).

When you receive the entire quantity for an item which is set be traceable with a sample quantity required (Stock Codes) you are prompted to receive a sample quantity into inspection. Once you have successfully posted the sample quantity into inspection, the balance of the outstanding quantity is received directly into stock.

Items defined as traceable or requiring inspection (Stock Codes) must be received into inspection.

You cannot use this option to receipt stock items which are on Partial hold (Stock Code On Hold Maintenance). You need to use the Receive Quantity option for these items.

Select this to receive selected purchase order items into stock (see Purchase Order Receipt).

When you receive a quantity for an item which is traceable with sample quantity required (Stock Codes) you are prompted to receive a sample quantity into inspection. Once you have successfully posted the sample quantity into inspection, this field displays the remaining quantity to receive into stock, if you did not place the entire quantity into inspection. This is the quantity of the item that does not require inspection and is calculated as the outstanding order quantity less the sample quantity put into inspection.

Items defined as traceable or requiring inspection (Stock Codes) must be received into inspection.

Select this to receive a single quantity for multiple purchase order lines for the same stock code (see Apportion Quantity).

You cannot use the Apportion Quantity option for order lines containing items which are traceable and require inspection (Stock Codes).

Because this function overwrites any manually entered non-merchandise values, you should first change receipt quantities before applying apportionment values. The recommended processing sequence is as follows: Change receipt quantities as required. Enter apportionment details and apply the values. Manually adjust the non-merchandise values for individual purchase order lines. Exit from the apportionment screen.

Select this to process the receipt according to the information you entered.

You are prompted to indicate whether the order line is complete when the receipt quantity you entered is less than or equal to the quantity outstanding on the purchase order for the item. Select Yes if you will not be receiving any additional quantities against this order line. Select No if additional receipts will be made for the item.

The following applies when the purchase order is linked to a sales order:

If you are denied access to the field: INV Show costs in purchase order receipts, then the message: "Access is denied. This line cannot be received into stock as it is a cost multiplier item." is displayed when you attempt to post a receipt for an item that has a cost multiplier greater than one.

See Field considerations in Notes and warnings.

Refer to Processing for processing details when using Actual costing.

Select this to display details of the next purchase order line number to receipt.

Enter the quantity to be received. A negative quantity can be entered to reverse a previous receipt.

The quantity specified at the time of entering the purchase order is used as the default, but can be changed.

If a percentage is defined against the option: Acceptable quantity over/under supply (Purchase Orders Setup) then a warning is displayed if the entered receipt quantity exceeds the order quantity by this percentage.

Similarly, a warning is displayed when you set an order line to complete and the quantity received is less than the quantity ordered.

Passwords configured to prevent overriding an under supply or over supply of a purchase order are only applied when the Acceptable quantity over/under supply is greater than zero (Purchase Orders Setup).

The percentage variance is calculated as follows:

((Order quantity - Quantity received + Quantity already received) / Quantity ordered) x 100

Where this amount is less than zero, the password defined for the over supply of a purchase order is requested and where this amount is greater than zero, the password defined for the under supply of a purchase order is requested.

See Password considerations in Notes and warnings.

If your Costing method is Average (Inventory Setup or Inventory Warehouse Maintenance for Stock Code when costing is per warehouse) and you enabled the option: Do not calculate average cost (Inventory Setup) then the average cost of the stock item is not recalculated when you process a negative receipt. In this case, the variance between the current average cost and the cost entered is posted to the Warehouse variance account defined against the warehouse to which the stock item belongs (see Warehouses).

When you over or under receipt a line from a Blanket Purchase Order and you mark the line as complete, transactions are created against the blanket purchase order for the over/under receipt. These transactions can be viewed using the Blanket Purchase Order History Query and Blanket Purchase Order Contract Report programs.

See also Purchase Order Receipt.

See Field considerations in Notes and warnings.

These options indicate the cost basis for the line item. This defaults to the Preference you indicated for the Cost basis (Preferences) but can be changed.

For the Receipt All function, the default cost basis can be set by selecting Default at the Preference: Retain last cost basis for receive qty and qty scrapped and selecting a Cost basis of Current cost, Purchase price/Price at entry, or Price+tax/Current Price. See also Receipt in Entire Purchase Order.

If your Costing method is Standard (Inventory Setup or Inventory Warehouse Maintenance for Stock Code if costing is per warehouse) then the standard warehouse cost defined against the item is automatically used as the receipt cost. This is irrespective of whether you use this option to select a different cost basis. The reason this option is not disabled when your costing method is set to Standard, is that would typically change the cost basis (for example to Purchase price) if the GRN value differs from the standard cost. The difference between the cost basis selected (for example the purchase price) and the standard cost is posted to the purchase price variance account.

Option	Description
Current cost	Select this to use the warehouse cost defined against the stock item for the receipt (Inventory Warehouse Maintenance for Stock Code - unit Cost field).
Total cost	Select this to manually enter the total cost for the quantity of items being receipted in the Receipt cost field. The entered cost is recorded against the last cost entered on the warehouse. This may include the non-merchandise portion, if it has been entered and also based on your setup options.
Purchase price	Select this to use the cost specified at the time of entering the purchase order, excluding tax, for the receipt.
Price + tax	Select this to use the cost specified at the time of entering the purchase order, including tax, for the receipt. The tax amount is based on the value before any discount is applied. For example: If the value before discount is 1800 and the tax is 6%, then the tax value will be 108 (i.e. 1800 * 6%). The net amount (inclusive of tax) will be 1908. If there was a discount value of 1260, then this would be applied to the net amount inclusive of tax (i.e. 1908 - 1260 = 648).
Manual entry	Select this to manually enter the unit cost of the item for the receipt. See Password considerations in Notes and warnings.
Original GRN cost	This only applies when you enter a negative value in the Quantity field (i.e. you are reversing a receipt). Select this to reverse a receipt using the original GRN cost used when the item was receipted. This enables you to post the reversal at the original GRN cost, including additional apportionment costs such as freight, irrespective of the costing method used for the original receipt.
Price at entry	Select this to calculate the purchase price by multiplying the cost entered on the purchase order line by the exchange rate used when the purchase order was created (to convert it into the local currency). Changes to the currency exchange rate after the purchase order was entered are ignored. This only applies to receipts for foreign currency suppliers.
Current price	Select this to use the exchange rate currently defined in the exchange rate table (see Currencies) to calculate the purchase price. The cost entered on the purchase order line is multiplied by the current exchange rate to convert it into the local currency. This only applies to receipts for foreign currency suppliers.

This indicates the unit cost assigned to the stock item (Inventory Warehouse Maintenance for Stock Code).

It can also indicate the total cost, depending on the Cost basis selected.

If you select the Cost basis as Total cost, then you can enter the total receipt cost in this field.

This field is displayed if the GRN suspense system is installed and the item is neither traceable nor requires inspection.

The code can be in the range 1 to 5, indicating the source of the transaction. For example: A code of 1 can indicate returns.

Totals for each code are printed on the GRN Audit Trail report.

You must identify the required coding structure. The default source code is 1.

Enter the supplier's delivery note number that will be stored in the inspection file.

This number can be printed on inspection documents and used as a link back to a sales order.

Receipt all lines on the order using the default bin. This includes default bins against a warehouse, as well as default bins.

This option is available when the Multiple bins option is selected in the Inventory Setup program.

You can only access this field when the Multiple bins in use option is enabled against the warehouse into which you are receipting the item (Warehouses).

If you selected the option: Multiple bins in use (Warehouses) for the warehouse receiving the item and the Preference: Show default bin for receipts (above), then the bin location assigned to the stock item (Inventory Warehouse Maintenance for Stock Code) is displayed in this field, but can be changed. If the Preference: Show default bin for receipts (above), is not selected, then no bin number of displayed in this field. You must enter a bin number if multiple bins are required for the warehouse (Warehouses).

If the bin does not exist, it is automatically created providing the option: Create bins at inventory transaction (Inventory Setup) is enabled. If this option is not enabled, then you must either enter an existing bin or use the Inventory Bin Maintenance program to create a new bin.

If multiple bins are not used either for the company or for the warehouse used, then the default bin defined against the specific warehouse is used (Inventory Warehouse Maintenance for Stock Code) otherwise the warehouse code itself is used to populate the InvMovements and InvDocument tables.

Select this to allocate the receipt quantity to a specific bin or bins.

This option is only enabled if the option: Multiple binsin use is selected for the warehouse receiving the item (Warehouses).

This option is disabled if you selected to print purchase order receipts on-line (Inventory Setup). When printing purchase order receipt documents on-line, you can only capture a single bin per receipt.

This field is displayed only if the: GRN suspense system is required (Inventory Setup) and the GRN numbering method is set to Manual (Set Key Information).

Enter a unique GRN number to be used as the key to the GRN suspense file.

Select this to indicate the apportionments to be reversed and to optionally change the apportioned value to be credited.

This option is not available once the GRN has been matched. To reverse a receipt to its original GRN, you therefore need to unmatch the GRN before attempting to reverse the receipt.

This is the General Ledger code to which the receipt value of the transaction is posted, excluding the Cost multiplier value where applicable. The Cost multiplier value is posted to the ledger account defined in the Non-merchandise Distribution pane.

The default ledger code used is the Inventory Ledger Interface entry for Receipts (General Ledger Integration) when:

The GRN suspense control account (General Ledger Integration) is used as the default for a stocked item when all of the following are true:

The GRN suspense control account (General Ledger Integration) is used as the default for a non-stocked item when all of the following are true:

The ledger code entered is validated when Inventory is linked to General Ledger.

This is applies to processing a non-stocked receipt.

This defaults to the ledger code entered during purchase order entry. If this was not entered, then the ledger code defined at the Non-stocked field (General Ledger Integration) is displayed.

The default ledger code can only be changed if the setup option: Request ledger codes for Purchase order receipts - Debits (Non stocked) is enabled (Inventory Setup).

If you defined a ledger code against the job (Job Entry) then that ledger code is displayed and cannot be changed.

The ledger code entered is validated when Inventory is linked to General Ledger.

When no job is linked to the purchase order, the Debit ledger code entered is only stored on the database when it does not match the Non-stocked control account defined in the General Ledger Integration program. This means that the Debit ledger code will not print on a Purchase Order Receipt document when it is the same as the Non-stocked control account defined in the General Ledger Integration program, because the DetDrLedgerCode field will be blank.

Select this to assign the line item to a job. You then enter the job number.

If you issue an item (stocked or non-stocked) directly to a job, then ensure that your WIP and Inventory modules are in the same posting month. This is achieved by running the required number of month ends in either module until the posting month is the same for both modules. If the Inventory module is not installed then ensure that your WIP and Purchase Order modules are in the same posting month. However, since the Purchase Order module does not have its own month end function, you need to manually adjust the current month from within your Purchase Order options.

This field is disabled when the Purchase order is linked to a Sales order.

This field is disabled when the Purchase order is linked to a Sales order.

This field is only enabled if you enter a negative amount at the Receipt quantity field.

You use this field to indicate the reason code for reversing the receipt.

Select this to use the Serial Entry for Receipts program to capture the serial number for the receipt.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the item (Stock Codes).

This option is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Codes).

Select this if to include manufacturing elements defined with a calculation method of Single in the calculation of costs.

This option is only enabled if Activity based costing is required for the item you are receipting (Stock Codes).

Refer to Activity Based Costing Introduction for additional information on AB costing.

Enter the lot number for the receipt of the item.

You can reuse the same lot number for different stock codes if the option Use same lot on multiple stock codes is enabled (Lot Traceability Setup).

See Activity considerations in Notes and warnings.

You can only access the Lot field if:

Select the Edit hyperlink to add multiple lots being received into stock using the Lot Bin Capture program.

This hyperlink is not available if:

If multiple bins are in use, the bin must be entered before selecting the hyperlink.

If values are entered in the expiry date and concession fields, these will be used as default values when adding multiple lots.

If the lot already exists on file and has an expiry date greater than zero, then that date is displayed.

You can change the expiry date providing the lot does not already exist in the Lot Detail file.

	This field is only enabled if the item is defined as lot traceable.

Enter the supplier's certificate number which can be printed on inspection documents.

This could be a quality assurance document or a guarantee.

This field is only enabled when receipting lot traceable items. The certificate details are only stored in the LotTransaction table.

Enter a concession reference associated with the specific Lot, if applicable.

A concession usually indicates that although the item deviates from the original specification, it is still acceptable to and fit for its purpose.

This option is only enabled if the item is defined as Traceable (Stock Codes).

	If you need to record a concession number against a lot, then ensure that you enter it during the receipt process as you cannot capture it later. You can select the preference: Give warning about blank concession number entered to display a warning message when you do not enter a concession number.

See also Warehouse to Use for Non-stocked Items.

This indicates the revision for the stock item, if the item is defined as an ECC controlled item (Stock Codes).

The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to these user-defined fields (Bill of Materials Setup).

This indicates the release for the stock item, if the item is defined as an ECC controlled item (Stock Codes).

The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to these user-defined fields (Bill of Materials Setup).

Select this to enter and apply non-merchandise costs arising from the receipt of a stock item into a warehouse against which a cost multiplier is defined.

	This option is available only if: a cost multiplier not equal to 1 is defined against the warehouse associated with the stock item being receipted (Inventory Warehouse Maintenance for Stock Code). the option: Apply cost multiplier to process receipt is enabled (Inventory Setup) you are not receipting an item defined as a Kit type K

See Field considerations in Notes and warnings.

Indicate the cost multiplier to apply.

The system displays the default value entered at the Cost multiplier field against the stock code (Inventory Warehouse Maintenance for Stock Code) but this can be changed.

Note that if the option: Apply cost multiplier to process receipt (Inventory Setup) is not enabled, then the cost multiplier displayed is not applied to the receipt (i.e. the cost multiplier displayed here is only applied if the Apply cost multiplier option above is enabled).

The values calculated using a cost multiplier depend on the costing method defined for Inventory (Inventory Setup, or Warehouses when costing per warehouse).

The Cost multiplier value is posted to the ledger account defined in the Non-merchandise Distribution pane.

This option must be enabled when the Receipt cost is zero, but you want to apply a non-merchandise cost.

You can only add a non-merchandise cost portion to your transaction if you enabled the Enter non-merchandise cost option.

The cost that you enter here is used as the non-merchandise cost and the system does not calculate an amount using the cost multiplier.

A non-merchandise cost can be applied to an item when the Receipt cost is zero providing all of the following apply:

If you selected the Apply cost multiplier option, then you can select the Non-merchandise Distribution option to enter and apply non-merchandise costs arising from the receipt of a stock item into a warehouse against which a cost multiplier is defined. These additional costs could be in the form of freight, duty, agent costs, storage costs, handling and packaging costs, etc.

See Non-Merchandise Distribution.

This function is available under either of the following conditions:

If Inventory is linked to General Ledger (General Ledger Integration) then once you accept the cost multiplier assigned to the item (or enter a flat non-merchandise amount), the system requires that you distribute the non-merchandise portion of the receipt costs.

If Inventory is not linked to General Ledger, the distribution screen is not displayed.

The following message is displayed when the Receipt cost of the item is zero:

The calculated cost of the merchandise portion is zero. Do you want to include the non-merchandise cost in the last cost?

Select this to accept the entries made.

Passwords configured to prevent overriding an under supply or over supply of a purchase order are only applied when the Acceptable quantity over/under supply is greater than zero (Purchase Orders Setup).

The percentage variance is calculated as follows:

((Order quantity - Quantity received + Quantity already received) / Quantity ordered) x 100

Where this amount is less than zero, the password defined for the over supply of a purchase order is requested and where this amount is greater than zero, the password defined for the under supply of a purchase order is requested.

See Password considerations in Notes and warnings.

A record is created in the inspection file, and any entered serial numbers are stored in the serial inspection file. The appropriate inventory files are updated.

The Requirements Calculation program treats this quantity as if it was part of stock on hand, but excludes any quantity in inspection that has been scrapped and/or rejected.

If you have quantities that were rejected for the stock item, then the following prompt is displayed: "You have already rejected amounts on this GRN. Do you wish to deplete the rejected amounts first?"

Select this to display details of the next purchase order line number to receipt.

Select this to reverse the receipt of any previously receipted order lines from the inspection file.

You can only reverse a quantity that is currently in inspection. If it has already been accepted into stock, then you must process a negative receipt using the Inventory Movements program.

If the GRN against which you are reversing receipts contains items that were rejected, then you are prompted to choose to deplete rejected quantities first or last. If you select to deplete rejected quantities first, and the rejected quantity is less than the reversal quantity, then the rejected quantity is set to zero. If the reject quantity is greater than the reversal quantity, then the reject quantity is reduced by the reversal quantity. If you do not select to deplete the rejected quantities first, then the Advised amount is first reduced by the reversal amount.

See also Purchase Order Receipt.

Select this to indicate that the Receipt quantity is equal to the quantity received and that you will not be receiving any more quantities of the item into inspection for this purchase order.

The counted quantity in the inspection file is updated with the value of the quantity received (see Purchase Order Inspection).

Enter the supplier's delivery note number that will be stored in the inspection file.

This number can be printed on inspection documents and used to link back to a sales order.

Enter the delivery note date that will be stored in the inspection file.

This date can be used to measure supplier performance when running the Suppliers' Performance report.

Enter a unique GRN number to be used as the key to the GRN suspense file.

Select this to use the Serial Entry for Receipts program to capture the serial numbers to go into inspection.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Codes).

This option is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Codes).

Select this to print an on-line inspection document using the Inventory Document Print program.

When printing on-line, a document is generated for each transaction processed (i.e. for each purchase order receipt line).

This option is disabled if you selected to print inspection documents in Batch only (Inventory Setup). In this case, you use the Inspection Document Print program to print the inspection documents.

Enter the lot number for the receipt of the item into inspection.

If you selected the option: Use same lot on multiple stock codes (Lot Traceability Setup) then you can reuse the same lot number for different stock codes

See Activity considerations in Notes and warnings.

You can only access the Lot field if:

Select the Edit hyperlink to add multiple lots being received into stock using the Lot Bin Capture program.

This hyperlink is not available if:

If multiple bins are in use, the bin must be entered before selecting the hyperlink.

If values are entered in the expiry date and concession fields, these will be used as default values when adding multiple lots.

If the lot already exists on file and has an expiry date greater than zero, then that date is displayed.

You can change the expiry date providing the lot does not already exist in the Lot Detail file.

	This field is only enabled if the item is defined as lot traceable.

Enter the supplier's certificate number which can be printed on inspection documents.

This could be a quality assurance document or a guarantee.

This field is only enabled when receipting lot traceable items. The certificate details are only stored in the LotTransaction table.

This indicates the revision for the stock item, if the item is defined as an ECC controlled item.

The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to these user-defined fields (Bill of Materials Setup).

This indicates the release for the stock item, if the item is defined as an ECC controlled item.

The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to these user-defined fields (Bill of Materials Setup).

The rejected line needs to be receipted using the Receive Quantity option.

Select this to post the information entered.

When you select this function, the information you entered is validated (where applicable) and warnings are displayed for inconsistencies found.

If you select to ignore these warnings, then the receipt quantity is apportioned without any further warnings.

Apportionment costs are recorded on the Inventory journal as transaction type G.

Enter the total receipt quantity for the selected stock item. This is the quantity you want to apportion over all lines of the purchase order for the selected stock item.

By default, the quantity outstanding against the first occurrence of the item on the order is displayed, but can be changed.

The quantity you enter must be in the stocked item's unit of measure. If the quantity entered is less than the total quantity outstanding for all matching stock items, then the last line depleted is only partially received. You can optionally mark this line as complete if no further receipts will be processed for the line. If the quantity entered exceeds the total quantity outstanding for all matching stock items, then the remainder is posted to the last line depleted, causing this line to be over receipted. If a percentage is defined against the option: Acceptable quantity over/under supply (Purchase Orders Setup) then a warning is displayed if the entered receipt quantity exceeds the order quantity by this percentage. Passwords can be configured to restrict overriding an under supply or over supply of a purchase order. See Password considerations in Notes and warnings.

See also Purchase Order Receipt.

This is displayed if the GRN suspense system is required (Purchase Orders Setup) and the item is neither traceable nor requires inspection.

This code can be in the range 1-5, indicating the source of the transaction. These source codes are entirely user defined and not validated. For example, a source code of 1 could indicate returns.

Totals for each code are printed on the GRN Audit Trail report.

Enter the delivery note date that will be stored in the inspection file. This date can be used to measure supplier performance when running the Suppliers' Performance report.

This is only enabled for Lot traceable items or items requiring inspection (Stock Codes).

Enter a narration if required. This text can be printed on inspection documents.

This is only enabled for Lot traceable items or items requiring inspection (Stock Codes).

This indicates the bin location assigned to the stock item (Inventory Warehouse Maintenance for Stock Code).

You must enter a bin number if multiple bins are required for the warehouse receiving the item (Warehouses).

If the bin does not exist, then it is automatically created providing the option: Create bins at inventory transaction (Inventory Setup) is selected. If this option is not selected, you must either enter an existing bin or use the Inventory Bin Maintenance program to create a new bin.

Only one bin number can be entered for the receipt quantity entered at the Quantity field.

If the item is defined as Lot traceable or it requires inspection (Stock Codes) then the bin number is only requested when the item is transferred from inspection into stock.

If multiple bins are not used either for the company or for the warehouse used, then the default bin defined against the specific warehouse is used (Inventory Warehouse Maintenance for Stock Code) otherwise the warehouse code itself is used to populate the InvMovements and InvDocument tables.

If GRN matching is required for the supplier and the GRN numbering method is set to Manual (Set Key Information) then you must enter a GRN number.

If GRN numbering is not set to manual, then the system automatically allocates a GRN number. If the option: Auto GRN for each line for receipt all (Set Key Information) is enabled, then a GRN is created for each line receipted. However, regardless of your selection for this option, only one GRN is created for the receipt of multiple lines for items defined as Lot traceable or that require inspection (Stock Codes).

Enter the lot number into which the item(s) must be received.

Only one lot number can be defined for the receipt quantity entered in the Quantity field.

See Activity considerations in Notes and warnings.

You can only access the Lot field if:

	If you selected the option: Use same lot on multiple stock codes (Lot Traceability Setup) then you can reuse the same lot number for different stock codes.

Select the Edit hyperlink to add multiple lots being received into stock using the Lot Bin Capture program.

This hyperlink is not available if:

If multiple bins are in use, the bin must be entered before selecting the hyperlink.

If values are entered in the expiry date and concession fields, these will be used as default values when adding multiple lots.

If the lot already exists on file and has an expiry date greater than zero, then that date is displayed.

You can change the expiry date providing the lot does not already exist in the Lot Detail file.

	This field is only enabled if the item is defined as lot traceable.

Enter the supplier's certificate number which will be stored in the inspection file and can be printed on inspection documents.

This could be a quality assurance document or a guarantee reference.

This is only enabled if the item is Lot traceable or requires inspection (Stock Codes).

This enables you to issue items received directly to a job.

	The Work in Progress, Inventory and Purchase order modules must be in the same period.

This option is disabled if unit quantity processing is defined against the item being receipted (Stock Codes).

The job attached to the purchase order line is used automatically and cannot be changed. If this option is selected and no job is attached to the purchase order, then this selection is ignored.

If more than one allocation is found that matches the stock item/job number combination, you are requested to select the line to which the allocation must be posted.

The material allocation to the job is automatically marked as complete if the quantity issued not less than the quantity required against the job.

If a password is required when posting to a completed job, then this is requested once only.

Items defined as Lot traceable or requiring inspection (Stock Codes) are not allocated to a job, regardless of whether you select this option.

Items are not issued to jobs on hold or to unconfirmed jobs.

This field is disabled when the Purchase order is linked to a Sales order.

This is only enabled if the stock item is defined as Lot traceable or it requires inspection (Stock Codes).

Select this to print an on-line inspection document using the Inspection Document Print or Inventory Document Print program.

When printing on-line, a document is generated for each transaction processed (i.e. for each purchase order receipt line).

This option is disabled if you are printing inspection documents in Batch only (Inventory Setup). In this case, you use the Inventory Document Print program to print the inspection documents.

Select this to use the Serial Entry for Receipts program to capture the serial numbers for the receipt.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Codes).

This option is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is enabled (Stock Codes).

This indicates the revision for the stock item, if the item is defined as an ECC controlled item (Stock Codes).

This is the default label for this field, but is replaced by whatever wording you assigned to these user-defined fields (Bill of Materials Setup).

This indicates the release for the stock item, if the item is defined as an ECC controlled item (Stock Codes).

This is the default label for this field, but is replaced by whatever wording you assigned to these user-defined fields (Bill of Materials Setup).

This defaults to the nationality code defined against the supplier (Suppliers) but can be changed.

This field must indicate the nationality code of the country from which the goods were received.

This field is printed on the EC Declaration of Arrivals report.

Nationality codes are maintained using the Nationalities program.

This indicates the three-character alphanumeric Incoterms code, denoting the terms of delivery for the acquisition (arrival).

	The Incoterms code indicates the portion of costs and risks agreed to by the parties in a contract of purchase or sale. For example, the Delivery term CIP (Carriage and Insurance Paid) indicates that the seller pays the cost of carriage and insurance necessary to bring the goods to a named destination (i.e. Shipping location).

This field is printed on the EC Declaration of Arrivals report.

This indicates the Intrastat nature of transaction code for the acquisition (arrival).

This defaults to the default nature of transaction code defined against the supplier. If the code is not defined against the supplier, then the nature of transaction code defined against the company, is used. You can enter a different code if applicable.

This field is printed on the EC Declaration of Arrivals report.

Enter a code indicating the mode of transport used to deliver the goods.

This field is for documentary purposes and is printed on the EC Declaration of Arrivals report.

Enter a code as a traders reference (e.g. the dispatch document number given by the supplier).

This field is for documentary purposes and is printed on the EC Declaration of Arrivals report.

This is only enabled when receipting non-stocked items.

When receipting a stocked line, the tariff code defined against the stock item (Stock Codes) is displayed.

This field is printed on the EC Declaration of Arrivals report.

Enter the mass of the item per unit (e.g. per box) if you are receipting a non-stocked item.

When receipting a stocked line, the mass per stocking unit defined against the stock item (Stock Codes) is displayed.

The net mass is printed on the EC Declaration of Arrivals report and is calculated by multiplying the quantity by the unit mass.

Select this if supplementary units apply to this tariff code, if you are receipting a non-stocked item.

The letter Y is printed under the supplementary units column on the EC Declaration of Arrivals report, indicating that supplementary units apply to this tariff.

When receipting a stocked line, the supplementary units defined against the stock item (Stock Codes) are displayed.

This method of apportioning charges is very flexible. LCT allows you to construct expected costs which can be used to receipt into stock prior to receiving the Accounts Payable invoice.

Requires the setup of Bills of Landed costs (Browse on Calculation Codes and Bill of Landed Costs) in advance of receipting each purchase order.

Up to 20 charges can be applied to a given purchase order line.

The operator must calculate in advance the exact value to be entered for each charge.

Charges can be apportioned over an entire purchase order. Up to 10 such charges can be applied.

Only one purchase order line at a time can be processed.