Select this to calculate and display the cumulative non-merchandise value for each line (except Manual lines) in the Receipt Lines listview, after you entered the required charges in the Non-Merchandise Apportionment pane.

Note that values are only apportioned to receipt lines with a tick in the check box of the Receipt Lines listview.

The details you entered for each charge line are validated and you are prompted to enter or change any details which are missing or incorrect.

To distribute the Manual lines, highlight the manual apportionment line in the Non-Merchandise Apportionment listview, select the Receipt Line(s) to which you want to apportion the manual cost and apportion the manual costs to the lines in the Line Apportionment listview.

This option must be selected if you Enter New Apportionments. The non-merchandise costs are recalculated and apportioned to the Receipt Lines again (except for the Manual costs, which are cleared and have to be manually re-entered).

Enter the description of the charge (e.g. Duty or freight). The description is mandatory and must be unique for each purchase order processed.

This description is reflected in the GRN suspense file in the stock code field, enabling you to identify each charge line when printing GRN reports.

Indicate the apportion method you want to add. As many apportionments as required can be added.

Apportionments can be associated with different suppliers or different ledger codes, but they must each have a unique Description.

Each line generates an individual GRN transaction (if the GRN suspense system is required) that can be matched within the AP Invoice Posting program when the supplier's invoice is received.

Enter the supplier code for which the charge is applicable.

This defaults to the supplier assigned to the purchase order, but can be changed.

Indicate the currency of the Amount.

This defaults to the currency defined against the supplier or, if this is not defined, the currency in which the purchase order was entered.

Enter the amount you want to apportion to the selected Receipt Lines.

To enter a foreign currency amount, you specify the applicable currency at the Currency field.

Enter the ledger code to which you want to post the non-merchandise amount.

If the GRN suspense system is installed and GRN matching is required for the supplier, then this code defaults to the company GRN suspense account (General Ledger Integration).

The default GRN suspense ledger code can be changed, if the option: Request ledger code for - Purchase order receipts is enabled (Inventory Setup). However, if you change the code from the GRN suspense control account, then the GRN suspense account in the General Ledger will not balance to the GRN Trial Balance report.

See Field considerations in Notes and warnings.

You can adjust the apportionment values against each line in the Line Apportionment listview. You cannot select the Accept and Close option until the Undistributed amount reaches zero.

A tick in this column indicates that the line must be receipted and included in the apportionment(s).

All lines are selected for inclusion by default.

This indicates the receipt quantity for the line, but can be changed.

If the purchase order unit of measure differs from the stocking unit of measure, then you can change both the receipt quantity and the stocking quantity to receive.

See also Purchase Order Receipt.

This indicates the unit of measure for the Receipt quantity.

If the purchase order unit of measure differs from the stocking unit of measure, then you can change both the receipt quantity and the stocking quantity to receive.

This indicates the portion of the apportionment charge applied each stock code for the line highlighted in the Non-Merchandise Apportionment listview.

These values are calculated by the system for all charge lines not defined as Manual, when you select the Distribute Non-Merchandise Costs option from the Non-Merchandise Apportionment tab.

For Manual apportionments, you enter the portion of the manual apportionment charge to apply to each stock code.

The calculated values of non-manual apportionment types can also be changed.

The undistributed amount for each apportionment line is displayed in the Undistributed column of the Non-Merchandise Apportionment listview. This value must be zero before you can select Accept and Close to return to the Purchase Order Receipts program.