Work in Progress > Job Postings > Lot Bin Capture

Lot Bin Capture

You use this program to allocate multiple lots to lot traceable stock items at the time of receipting them into stock. This program caters for reserved lots and lot traceable inspection items.

Toolbar and menu

Field Description
Accept and Close Accept the lot number entries once all the stock has been issued.

If you have entered all the lots required, you will be prompted to post the transaction. However if you decide not to post, you can still select this function to accept the lots entered.

Once lots are accepted, the hyperlink on the calling program will be updated with the list of lots to be used.
Cancel Discard any entered lots and return to the calling program.

Lots Bins Capture

Field Description
New Clear the Lot and Quantity fields on the form.
Add Add the lot to the listview.
Delete Delete the selected lot from the listview.
Delete All Delete all lots from the listview.
Range Allocate a range of lot numbers to receipt.

If using alphanumeric lot numbers, you can enter a range of lots from the Alphanumeric Lot Range Entry window.

If you are using numeric lot numbers, you can enter a range of lots from the Numeric Lot Range Entry window.
Remaining quantity Indicates the number of items to which lots have not yet been allocated.
Remaining quantity in inspection Indicates the number of inspection items to which lots have not yet been allocated.
Lot Enter the lot number that must be allocated to the items you are receipting.
Bin Indicates the bin location into which the item will be received.
Quantity Enter the quantity to be allocated to the lot.
Capture quantity into inspection Indicate if receipted items need to go into inspection before receipting.
Quantity in inspection Indicate the quantity of the item to receipt into inspection, allocated to the supplied lot.

This field is enabled if you are receipting in stock codes that are lot traceable with inspection or sample quantity.
Lot expiry date This indicates the current expiry date for the lot. This is calculated as the shelf life period defined against the stock item (Stock Codes) to the current date.

If the lot already exists on file and has an expiry date greater than zero, then that date is displayed.

You can change the expiry date providing the lot does not already exist in the Lot Detail file.

[Note]

This field is only enabled if the item is defined as lot traceable.
Concession Enter a concession reference associated with the specific Lot, if applicable.
[Note]

A concession usually indicates that although the item deviates from the original specification, it is still acceptable to and fit for its purpose.

Alphanumeric Lot Range Entry

Field Description
Lot range details  
Total quantity to receive Enter the total amount you want to receive in this range.
Quantity per lot Enter the number of items to be allocated to each lot.

For example if the Total quantity to receive is 10 and the Quantity per lot is 2, the system will generate 5 lots, each with two items.
Prefix Enter a prefix for the lot number.

This indicates the characters that must be attached to the beginning of the lot number.
Suffix Enter the numeric value that must be added to the end of the lot numbers.

The system automatically increments the next suffix for each new lot number created in the range.
Bin Indicates the bin to be used.
[Note]

This field is not editable.
Starting number Indicates the first lot that will be generated.

Numeric Lot Range Entry

Field Description
Lot range details  
Total quantity to receive Enter the total amount you want to receive in this range.
Quantity per lot Enter the number of items to be allocated to each lot.

For example if the Total quantity to receive is 10 and the Quantity per lot is 2, the system will generate 5 lots, each with two items.
From lot number Enter the first lot number that will be generated. Each subsequent number will be incremented by 1.
Bin Indicates the bin to be used.
[Note]

This field is not editable.

List of Lots Bins

The lots that have been added are displayed in this listview.

Details of the lots you allocated to the items are also displayed in this listview and will change each time you select the Add or Delete function from the Lots Bins Capture pane.

Notes and warnings

Program access

  • This program can be accessed by:

    • selecting the Lot numbers function at the time of processing the receipt of a lot item using the Job Receipts program.

    • accepting an inspection item into stock using the WIP Inspection program.

    • selecting the Multiple lots function at the time of processing the receipt of a lot item using the Shipment Receipt program.

  • You cannot access this program when lot numbering is automatic (Set Key Information).

  • You cannot access this program if you are using Inspection and the option: Capture lots at end of WIP inspection is enabled (Work in Progress Setup).

Restrictions and limits

  • You cannot receipt multiple lots into multiple bins

  • You cannot create multiple lots if the item is also serialised

Activity considerations

Operator access to the following activities within this program can be restricted. You configure this using the Operators program.

Activity Description
WIP Changing reserved lots/serials for parent

Controls whether an operator can receipt made-in items into stock using different lots/serials than those reserved for the parent item when using the Job Receipts program. Lots and serials can be reserved for jobs using the WIP Reserve Lots & Serials Maintenance program.

You can deselect the option: Substitution of lots/serials for parent (Work in Progress Setup) to achieve the same result company wide (i.e. for all operators).