Select this to use the Inventory Serial Entry for Inspection program to capture the serial numbers counted.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Codes).

This option is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is enabled (Stock Codes).

Select this to indicate that the count is complete (i.e. you do not intend to count any further quantities for the item). Note that setting the count to complete does not prevent you from processing additional counts for the item, as over-receipting for jobs / purchase orders is allowed.

This option is automatically selected if the quantity you enter in the Quantity counted field is equal to or more than the quantity in the Advised quantity.

You can set the count to complete without having to enter a quantity.

You can set the count to complete when the quantity is zero providing a quantity was previously counted.

This option is automatically selected if the value in the Counted field equals or is greater than the value in the Advised field.

The Count complete option can also be set when processing the receipt into inspection (see Receipt Into Inspection)

Select this to indicate that the inspection is complete (i.e. you do not intend to inspect any further quantities for the item).

You can set the inspection to complete without having to enter a quantity.

Indicate the reason for scrapping the item(s).

Scrap reason codes are maintained using the Scrap Reasons program.

This text is written to the InvInspectDet.Narration field and can be used for reporting purposes.

If you add the DetNarration field to your inspection document (Maintain SRS Document Templates) then the narration is printed on your document.

This defaults to the description for the Reject code you selected.

This only applies when you process a receipt for a non-stocked item and you do not have a default warehouse defined against your operator code (Operators - Defaults) or against the company (Company Maintenance).

Select this to use the Inventory Serial Entry for Inspection program to capture the serial numbers to scrap.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Codes).

This option is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Codes).

Select this to print an on-line scrap note document using the Inventory Document Print program.

See also: Notes and warnings.

This option is disabled if you selected to print Inspection documents in Batch mode only (Inventory Setup). In this case, you use the Inspection Document Print program to print the inspection documents.

Indicate the reason for rejecting the item(s).

These codes are the same as the Scrap reason codes and are maintained using the Scrap Reasons program.

This defaults to the supplier against whom the purchase order was raised.

Select this to use the Inventory Serial Entry for Inspection program to capture the serial numbers to reject.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Codes).

This is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Codes).

Select this option if you want to print an on-line return note document using the Inventory Document Print program.

See also: Notes and warnings.

This is disabled if you selected to print Inspection documents in Batch mode only (Inventory Setup). In this case, you use the Inspection Document Print program to print the inspection documents.

This would typically be the Reject document number you created when you initially rejected the item(s)

Select this to receipt the returned quantity into a new lot number.

This option is only enabled if the item is defined as lot traceable (Stock Codes) and you selected the option Return from supplier above.

If you are using automatic lot numbering, then the next lot number is allocated to the receipt quantity.

Select this to use the Inventory Serial Entry for Inspection program to capture the serial numbers to return.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Codes).

This is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Codes).

Enter the quantity to be received from inspection into stock.

This defaults to the total quantity available to accept into stock, but can be changed.

Enter a concession reference associated with the specific Lot, if applicable.

This applies only for Traceable items (Stock Codes).

A concession usually indicates that although the item deviates from the original specification, it is still acceptable to, and fit for, its purpose.

	If you need to record a concession number against a lot, then ensure that you enter it during the receipt process as you cannot capture it later. You can select the preference: Give warning about blank concession number entered to display a warning message when you do not enter a concession number.

These options indicate the cost basis for the line item.

The cost basis specified at the time of entering the purchase order is used as the default, but can be changed.

See Field considerations in Notes and warnings.

You cannot select a Cost basis if you are using Standard costing (Inventory Setup) and you receipt in a Kit type item. In this case, the cost defaults to the warehouse cost and cannot be changed.

The standard warehouse cost defined against the item is automatically used as the receipt cost if your Inventory costing method is Standard in Inventory Setup or in Warehouses when using costing per warehouse. This is irrespective of whether you select a different cost basis here. The reason this option is not disabled when your costing method is set to Standard, is that you would typically change the cost basis (for example to Purchase price) if the GRN value differs from the standard cost. The difference between the cost basis selected (for example the purchase price) and the standard cost is posted to the purchase price variance account.

This indicates the unit cost assigned to the stock item (Inventory Warehouse Maintenance for Stock Code).

It can also indicate the total cost, depending on the cost basis selected.

If you select the Cost basis as Total cost, you can enter the total receipt cost in this field.

See Field considerations in Notes and warnings.

This only applies when Multiple bins in use is enabled against the warehouse into which you are receipting the item (Warehouses). When not select against the warehouse, the bin location assigned to the stock item (Inventory Warehouse Maintenance for Stock Code) is displayed in this field and cannot be changed.

If you selected the option: Multiple bins in use (Warehouses) for the warehouse receiving the item and the Preference: Show default bin for receipts, then the bin location assigned to the stock item (Inventory Warehouse Maintenance for Stock Code) is displayed in this field, but can be changed. If the Preference: Show default bin for receipts, is not selected, then no bin number of displayed in this field. You must enter a bin number if multiple bins are required for the warehouse (Warehouses).

If the bin does not exist, it is automatically created providing the option: Create bins at inventory transaction (Inventory Setup) is enabled. If this option is not enabled, then you must either enter an existing bin or use the Inventory Bin Maintenance program to create a new bin.

A maximum of 50 multiple bin locations can be entered per transaction.

Select this to allocate the receipt quantity to a specific bin or bins.

This function is only enabled if:

A maximum of 50 multiple bin locations can be entered per transaction.

Select this to use theInventory Serial Entry for Inspection program to capture the serial numbers to accept.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Codes).

This option is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Codes).

This is applicable when Inventory is linked to the General Ledger (General Ledger Integration) and the option: Request ledger code for - Purchase order receipts - Credits is enabled (Inventory Setup).

If Inventory is linked to General Ledger in summary or detail, then the ledger code entered is validated.

The default ledger code used is the Inventory Ledger Interface entry for Receipts (General Ledger Integration) if either the GRN suspense system is not installed, or the GRN suspense system is installed but you indicated that GRN matching is not required for the supplier (Suppliers).

The GRN suspense control account (General Ledger Integration) is used as the default if the GRN suspense system is installed; a non-stocked line is being receipted; and you indicated that GRN matching is required for the supplier (Suppliers).

For stocked lines, where the GRN suspense system is installed, the ledger code defaults to the entry made at the GRN suspense ledger code within the Warehouses program. If this entry is blank, then the account defined within the General Ledger Integration program is used (General Ledger Integration) providing that you have indicated that GRN matching is required for the supplier (Suppliers).

The default ledger code can be changed if the option: Request ledger code for - Purchase order receipts - Credits is enabled (Inventory Setup). If this setup option is not selected, then this field is not enabled.

This is available only when processing a non-stocked receipt.

The ledger code entered during purchase order entry is displayed here as the default. Otherwise the ledger code defined at the Non-stocked field (General Ledger Integration) is displayed as the default.

	If the purchase order is linked to a job and you defined a ledger code against the job (Job Entry) then that ledger code is displayed in this field and cannot be changed.

You can change this default entry when the option: Request ledger code for - Purchase order receipts - Debits (Non stocked) is enabled (Inventory Setup). If this option is not enabled, then this field is not enabled.

Select this to assign the line item to a job. You then enter the job number.

If you issue an item (stocked or non-stocked) directly to a job, then ensure that your WIP and Inventory modules are in the same posting month. This is achieved by running the required number of month ends in either module until the posting month is the same for both modules.

If the Inventory module is not installed then ensure that your WIP and Purchase Order modules are in the same posting month. However, since the Purchase Order module does not have its own month end function, you need to manually adjust the current month from within your Purchase Order Setup options.

If the item is linked to a sales order, then this field is disabled, because the item cannot be issued to a job.

If the item is linked to a sales order, then this field is disabled because the item cannot be issued to a job.

This is displayed if the GRN suspense system is installed and the item is neither traceable nor requires inspection.

The code can be in the range 1 to 5, indicating the source of the transaction. For example: A code of 1 can indicate returns.

Totals for each code are printed on the GRN Audit Trail report.

You must identify the required coding structure. The default source code is 1.

This applies when you process a receipt for a non-stocked item and you do not have a default warehouse defined against your operator code (Operators - Defaults) or against the company (Company Maintenance).

This is only enabled if Activity Based costing is required for the item you are receipting (Stock Codes).

Select this to include manufacturing elements defined with a calculation method of single in the calculation of costs.

Refer to Activity Based Costing Introduction for additional information on AB costing.

Select this to apply non-merchandise costs arising from the receipt of a stock item into a warehouse against which a cost multiplier is defined.

The Last cost of the receipted item only includes the cost multiplier value if the option Include non-merchandise costs is enabled (Purchase Orders Setup).

	The Apply cost multiplier option is displayed only if the warehouse associated with the stock item being receipted is defined with a cost multiplier that is not equal to 1 (Inventory Warehouse Maintenance for Stock Code). To apply a cost multiplier, the option Apply cost multiplier to process receipt must be enabled (Inventory Setup). See Field considerations in Notes and warnings.

Select this to post non-merchandise amounts to the appropriate ledger accounts.

This is available under either of the following conditions:

The following message is displayed when the Receipt cost of the item is zero:

The calculated cost of the merchandise portion is zero. Do you want to include the non-merchandise cost in the last cost?

The system displays the default value entered at the Cost multiplier field against the stock code (Inventory Warehouse Maintenance for Stock Code) but this can be changed.

Note that if the option: Apply cost multiplier to process receipt (Inventory Setup) is not enabled, then the cost multiplier displayed is not applied to the receipt (i.e. the cost multiplier displayed here is only applied if the Apply cost multiplier option above is enabled).

The values calculated using a cost multiplier depend on the costing method defined for Inventory (Inventory Setup, or Warehouses when costing per warehouse):

The Cost multiplier value is posted to the ledger account defined in the Non-merchandise Distribution pane.

This option must be enabled when the Receipt cost is zero, but you want to apply a non-merchandise cost.

You can only add a non-merchandise cost portion to your transaction if you enabled the Enter non-merchandise cost option.

The cost that you enter here is used as the non-merchandise cost and the system does not calculate an amount using the cost multiplier.

A non-merchandise cost can be applied to an item when the Receipt cost is zero providing all of the following apply:

If the GRN suspense system is required (Purchase Orders Setup) but you do not enter a supplier, then no GRN transaction is created for the non-merchandise value.

Controls access to the receipting of purchase orders into inspection in the Purchase Order Inspection and Purchase Order Receipts programs.

See eSignature transaction PO Receipt for information related to user defined conditions.

Controls access to the Accept into Stock function for items in inspection within the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the Count Stock function for items in inspection within the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the Inspect Stock function in the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the Reject Stock function in the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the Scrap Stock function in the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the Return Stock function in the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the receipting of kits in the Purchase Order Inspection and Purchase Order Receipts programs.

Controls whether an operator can receipt items into a lot that has expired using the Inventory Movements, Job Receipts, Purchase Order Receipts and Purchase Order Inspection programs.

When allowed, a warning is displayed if the operator receipts an item into an expired lot. The operator can cancel the transaction or process the receipt.

Controls whether an operator can access the Inspection function in the Purchase Order Receipts program.

Disabling this activity prevents the operator from accessing the Purchase Order Inspection program.

You can enable this activity and use additional activities to prevent operators from accessing selective options within the Inspection function if required. These include:

Controls whether an operator can access the Liability for Scrapped Documents pane in the Purchase Order Inspection program.

The percentage variance is calculated as follows:

((Inspection qty advised - (Inspection qty accepted + qty being accepted)) / Inspection qty advised) x 100

Where the result is greater than zero, a warning is displayed that the entered receipt quantity is less than the order quantity by the percentage defined against the Acceptable quantity over/under supply option. When selecting OK to continue, the password defined here is requested.

The percentage variance is calculated as follows:

((Inspection qty advised - (Inspection qty accepted + qty being accepted)) / Inspection qty advised) x 100

Where the result is less than zero, a warning is displayed that the entered receipt quantity exceeds the order quantity by the percentage defined against the Acceptable quantity over/under supply option. When selecting OK to continue, the password defined here is requested.

This password is only applied when the Acceptable quantity over/under supply percentage is greater than zero (Purchase Orders Setup).

This password is only applied when the Acceptable quantity over/under supply percentage is greater than zero (Purchase Orders Setup).