Cash Book > GL Integration > Cash Book GL Integration

Cash Book GL Integration

You use this program to create General Ledger journals from the transaction journals produced in the Cash Book module.

The program must be used to create the GL journals from the Cash Book transaction journals when the Create general ledger journal option is not enabled for Cash Book (General Ledger Integration).

Toolbar and menu

Field Description
Start Processing Create the General Ledger journals according to the selections and entries made in the Information pane.

Once the journals are created, they are automatically posted into the General Ledger if the Post general ledger journal option is enabled for the module (General Ledger Integration). Use the GL Journal Report program to generate a report of these journals.

If the Post general ledger journal option is not enabled for the module, then you need to use the GL Journal Entry or GL Post Multiple Normal Journals program to post the journals into the General Ledger once they are created.

See also: Notes and warnings.
Print Print the information currently displayed in the Report pane.
Save Form Values This option is only enabled in Design mode (Automation Design). Your selections are saved and applied when the program is run in automated mode.

Form values and defaults are applied at operator level. They are not saved at role or group level.

Information

Field Description
Current GL period This indicates the current period and year of your Cash Book module. This is displayed for information purposes and cannot be changed.
Bank options  
Bank selection Indicate the bank(s) for which to process journals.
Bank Indicate the single bank for which to process journals.
Journal options  
Function Indicate the sub module transaction journal for which to create, or to create and post, the General Ledger journal.
OptionDescription
AllProcess all journals.
SingleProcess a single journal.

Indicate the journal to process in the 'From' fields for the Year, Month and Journal/Register.

The Year and Month fields represent the year and period of the sub module journal you want to post to the General Ledger.

RangeProcess a range of journals.

Indicate the range of journals to process using the 'From' and 'To' fields for the Year, Month and Journal/Register.

The Year and Month fields represent the year and period of the sub module journal you want to post to the General Ledger.

See also: Hints and tips.
After processing completed

These options are displayed within programs that can be automated. They enable you to indicate the action you want to perform once processing is complete (see Automation Design).

Report

This pane displays the results of the processing function you selected once processing is complete (unless you selected the option to close the application from the After processing completed section).

The details of the General Ledger journal(s) created are displayed and include:

  • the bank for which the journal was created
  • the year and period of the journal
  • the General Ledger journal number created for the transaction
  • the SYSPRO company ID in which the journal was created.

Hints and tips

Processing a list of journals

  • A list of journals can be processed by running this program from the SYSPRO Main Menu (using Ctrl+R) and supplying the list of journals to process using parameters as follows:

    ProgramCode LST:YYYYMMJnlNumber YYYYMMJnlNumber YYYYMMJnlNumber

    where:

    • ProgramCode represents one of the following program codes: APSPGI, APSPGP, ARSPGI, ARSPGP, ASSPGI, INVPGM, INVPGG, TPMPGI, WIPPGM or WIPPGI.

    • YYYY indicates the year in which the journal was processed.

    • MM indicates the month in which the journal was processed.

      Journals processed in the Current, Previous 1 and Previous 2 months can be specified within the same list.

    • JnlNumber indicates the 10 digit sub ledger module journal number or register to process.

      Leading zeroes must be entered.

    Examples:

    APSPGI LST:2017030000000123 2017040000000128 2017050000000131

    INVPGG LST:2017030000000123 2017040000000128 2017050000000131

    WIPPGI LST:2017030000000123 2017040000000128 2017050000000131

    [Note]

    A maximum of 200 journal numbers can be specified. Journals already processed are ignored.

Notes and warnings

Program access

  • This program can only be accessed if Cash Book is linked to the General Ledger either in detail or in summary (General Ledger Integration).

Table locking

  • Once you have started processing, various journal entry programs will be locked out in order to prevent partial Cash Book Journal entries. Once processing has been completed this lock will be lifted and those same journal entry programs will be able to post to the Cash Book Journal.

Coding considerations

While the transaction journals are created automatically when you successfully process a transaction, the corresponding General Ledger journals are created and posted according to your selections for the module in the General Ledger Integration program. Refer to Effect of automation level selected.

Errors

  • When errors are detected during the creation of the General Ledger journals from the sub-module transaction journals, the journal may or may not be created depending on the type of error.

    Refer to General Ledger Integration Error Handling for additional details.

  • You can use the Cash Book Journals program to identify the transaction journals for which ledger journals have not yet been created.

GL Analysis considerations

  • If the GL analysis required option is enabled for a ledger account used in this program (General Ledger Codes or GL Structure Definition) then the Capture GL Analysis Entries program is displayed when you post the transaction, so that you can enter the analysis details. For a sub module transaction, the sub module must also be linked to the General Ledger in Detail at company level (General Ledger Integration) or at ledger account code level (General Ledger Codes or GL Structure Definition). GL analysis entries cannot be entered from sub modules if the sub module is linked to the General Ledger in Summary at company level or at ledger account code level.

    Note that the GL analysis required option is ignored for all GL codes which are defined in General Ledger Integration. This applies even when the GL code is manually entered in a posting program. Although GL integration programs may be entered manually, they may also be called automatically by other programs or may be automated, which means that they can never be stopped to allow GL analysis entries to be captured.

    If the GL analysis code used does not exist in the GenAnalysisCat table, then a message to this effect is displayed and the program will not prompt for analysis again. The GL journal will be created but not posted until the GL code, GL analysis code and GL journal are corrected.

    The Ask Me Later function is only available when the option: Force GL Analysis - GL journal posting is enabled for the sub-module (General Ledger Integration).

    General Ledger analysis entries are always distributed in the local currency, regardless of the currency in which the original transaction is processed.

eSignature considerations

Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.

Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.

eSignature Transaction Description
GL Create journal from sub module

Controls access to the creation of journals from a sub module journal.

The GL integration programs which are affected by this eSignature are:

  • AR Invoice GL Integration

  • AR Payments GL Integration

  • AP Invoice GL Integration

  • AP Payments GL Integration

  • Cash Book GL Integration

  • Asset GL Integration

  • Inventory GL Integration

  • Trade Promotions GL Integration

  • GRN GL Integration

  • WIP Labor GL Integration

  • WIP Part Billings GL Integration

GL Create and post journal from sub module

Controls access to the creation and simultaneous posting of journals from a sub module journal.

The GL integration programs which are affected by this eSignature are:

  • AR Invoice GL Integration

  • AR Payments GL Integration

  • AP Invoice GL Integration

  • AP Payments GL Integration

  • Cash Book GL Integration

  • Asset GL Integration

  • Inventory GL Integration

  • Trade Promotions GL Integration

  • GRN GL Integration

  • WIP Labor GL Integration

  • WIP Part Billings GL Integration

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.