AR Post Dated Checks

Accounts Receivable > Setup > AR Post Dated Checks

AR Post Dated Checks

You use this program to create and maintain post dated check information for individual customers.

The set of checks captured for each customer is retained in date sequence and allocated using the AR Payments and Adjustments program.

Post Dated Checks

Field	Description
Customer	Indicate the customer for whom you want to process the post dated check.
Post Dated Checks	This entry grid enables you to add and maintain the post dated check details. Post dated checks already added for the customer are displayed in the grid. Only checks from the specific collector run are displayed when the AR Post Dated Checks program is accessed from the AR Collector Run Maintenance program.
Select	Select this to use the entry currently highlighted in the listview.
Delete	Select this to delete the entry currently highlighted in the listview. Only checks in a status of Captured can be deleted.
Save	Select this to save the post dated check information and the invoice allocations entered.
Date	Enter the date as printed or written on the check. This is the date on which the check becomes due and can be presented to the bank for payment.
Check	Enter the check number as printed on the check.
Amount	Enter the check amount as printed or written on the check.
Narration	Optionally enter any remarks or comments related to the post dated check.
Status	This indicates the current status of the post dated check. The status of a post dated check must be set to Cleared to be able to post it in the AR Payment Run program when the PD check status required option is enabled (Accounts Receivable Setup).
New status	Set the status of the post dated check. If you have banked the check, then change the status to Banked. Once the bank has cleared the check, change the status to Cleared, so that you can post it in the AR Payment Run program. The AR Payment Run program sets the status to Posted when the payment is processed. It cannot be set here. Note that you cannot change the status back. For example if you change and save the status to Banked, then you cannot change it back to Captured. Changing the status to Void does not update the status of the post dated check against the collector run. See Activity considerations in Notes and warnings.
Bank	Indicate the SYSPRO bank into which the check will be paid. This defaults to the SYSPRO bank, or the collector run bank when this program is called from the AR Collector Run Maintenance program.
Collector run	This indicates the collector run number and is displayed when the program is accessed from the AR Collector Run Maintenance program.
Date received	Indicate the date on which the post dated check was received.
Drawers bank	Optionally enter the name of the customer's bank on which the post dated check was drawn.
Drawers branch	Optionally enter the branch of the customer's bank on which the post dated check was drawn.

Invoice Maintenance Details

If you enabled the Allocate invoices to PD checks option in the Accounts Receivable Setup program, then you can use this entry grid to allocate invoices to post dated checks.

Double-click on the post dated check in the Post Dated Checks grid to enter the invoice allocations for that check. Only Cleared checks can be allocated to invoices.

This grid is not editable when you run the AR Post Dated Checks program from the menu and invoices from a collector run are attached to the post dated check. The grid is, however, enabled when the AR Post Dated Checks program is accessed from within the AR Collector Run Maintenance program.

Field	Description
Customer invoice	Indicate the customer invoice to allocate to the highlighted post dated check.
Document type	This displays the type of document selected in the Customer invoice field (invoice, credit or debit note).
Amount	Enter the amount to allocate to the invoice. This defaults to the invoice balance amount, but can be changed.
Allocation	Indicate whether the invoice will be paid in full (Full), or only in part (Partial). The Full option ensures that no other checks can be allocated to the invoice.

Invoice Distribution Summary

Field	Description
Collector run	This indicates the collector run number when the program is accessed from the AR Collector Run Maintenance program.
PDC Totals	These display the accumulated post dated check totals. These cannot be greater than the check amount they are being allocated to.
Collected	The total value of the post dated checks collected for the collector run. This defaults to the value in the PD collected field in the AR Collector Run Maintenance program.
Available	The total of all post dated post dated check amounts displayed in the Post Dated Checks listview.
Allocated to invoices	The total value of the post dated checks allocated to customer invoices.
Unallocated invoices	The total value of post dated checks still to be allocated to invoices.
Current PDC
Check amount	The Amount value for the check currently being distributed to invoices.
Distributed	The total invoice amount allocated to the current post dated check in the Invoice Maintenance Details listview.
Undistributed	The post dated check amount still available for distribution to invoices. Calculated as the Check amount less the Distributed amount. The Undistributed amount is zero when the total value of the post dated checks is fully distributed. This value is updated as invoices are applied to the post dated check.

Notes and warnings

Restrictions and limits

New post dated checks cannot be added when this program is accessed from the AR Payments and Adjustments program. It is assumed that post dated checks will have been captured before they become due for payment, and inclusion in a payment run.
Although post dated checks are assigned to a customer, they are not included in the customer's account balance.
Post dated checks cannot be posted to a sub account when the invoices are held against the master account (Master Sub-accounts).
Post dated checks captured within a collector run cannot be maintained outside of the collector run (see AR Collector Run Maintenance).

Invoice maintenance details considerations

The total in the Amount column is used to calculate the Allocated to current customer and Undistributed amount values. We recommend that you do not change the properties of the column to Row Count as this affects these calculations.

Coding considerations

The following fields only apply when the PD check status required option is enabled (Accounts Receivable Setup):
- Status
- New status
- Date received
- Collector run
- Bank

Activity considerations

Operator access to the following activities within this program can be restricted. You configure this using the Operators program.

Activity	Description
AR Allow PD checks to be set to 'Void'	Controls whether an operator can use the AR Post Dated Checks program to void a post dated check. When disallowed, the option to set the New status to Void is not displayed.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

Open the program for which you want to insert application help into a customized pane.

This functionality is only available for a program that has panes.
Right-click any form field.

You can also click the triangle menu icon that appears in the title area of a pane.
Select Insert Application Help from the context-sensitive menu.

The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

Select the Close icon in the right-hand corner of the application help pane.
Confirm that you want to delete the pane.