Load the invoices to be collected, based on the criteria selected from the AR Invoice Release Filter pane, into the Collector Run Invoice Details pane.

Add a new collector run.

Cancel the collector run.

A collector run must be in a status of Captured before is can be cancelled.

Save the collector run.

You can view the saved collector run in the Browse on AR Collector Run program.

Print the AR Collector Run report for the current collector run.

The report can be used by the collector as a 'trip sheet' to record the monies collected from customers.

See also: Hints and tips.

This indicates the collector run status, which can be one of the following:

Enter the scheduled date for a new collector run.

Invoice ageing is calculated by comparing this date to the invoice date.

Indicate the date on which the payment was received by the collector.

Indicate the customers to include in the collector run.

Indicate the salespersons for which to include invoices in the collector run.

Indicate the geographic areas for which to include invoices in the collector run.

Enable this to exclude debit and credit notes from the collector run.

Indicate the invoices to include in the collector run based on their ages.

Verify the collector run when all totals balance and the Undistributed amount is 0.

This option ensures that:

This option is only enabled when the collection is in a status of Captured.

See Activity considerations in Notes and warnings.

Close the collector run when it is complete.

You typically use this option when the AR payment run was not closed automatically, for example if a stop payment was issued against a check.

This option is only enabled when the collection is in a status of Verified or Payment in progress.

See Activity considerations in Notes and warnings.

Select this to create a payment run to post the payments for this collector run using the AR Payment Run program. The cash collected in the collector run is automatically applied and allocated to the outstanding invoice amounts.

This option is enabled when the collector run is verified and the PD collected amount for the collector run is zero.

Once the payment run is posted, the payment run status is set to posted and the collector run details are updated.

Allocate the post dated checks that make up the PD collected amount using the AR Post Dated Checks program.

This displays the distributed post dated checks amount.

If the full amount is applied in the AR Post Dated Checks program, then it is displayed here.

Select this to manually add an invoice to the listview after you indicated the relevant filter options. The invoice added cannot already exist in this or another the collector run.

This is typically used to add an invoice to the collector run after the run is saved.

Automatically apply and allocate cash collected to the outstanding invoice amounts in this collector run. The Cash collected column is automatically populated with the collected values, excluding EFT or check amounts.

This is only enabled when the PD collected amount is zero, and the (Total) Collected equals the (Total) Net collect amount (displayed in the footer of the grid).

This column can be automatically populated using the Automatic function.

Use this check box to remove the invoice from the collector run invoices.

You cannot delete lines that have post dated checks, cash, or other amounts allocated to them.

This option is only enabled after you Save the collector run.

The discount on the invoice amount is displayed if the Receipt date falls within terms discount defined for the customer.

Discount is calculated on the invoice amount when the grid is initially loaded.

The net collect amount is the amount the customer must pay. This is the Invoice amount less the Discount amount (where applicable).