RTS from Inventory Receipt

Exploring

This program lets you capture the information required to return stocked items to a supplier after they've been removed from inventory.

This program can't be run standalone and is accessed from the following program(s):

  • Inventory Movements

    From the Post function when posting a negative inventory receipt.

Topics

Return to Supplier

Report programs

RTS Return Slip Print

RTS Returns Report

RTS Status Report

RTS Journal Report

RTS Return Slip Document Print

Browse programs

Return to Supplier Browse

Period end programs

RTS Purge

Starting

When accessing this program, you may be prompted to perform a conversion if you previously used the legacy Returned to Vendor system. During the conversion, the legacy RTV tables are renamed and converted, and journals are copied from the legacy RTV tables to the latest Return to Supplier tables.

The following modules are required:

  • Accounts Payable

  • Inventory Control
  • Purchase Orders including the GRN system

You restrict operator access to activities within a program using the Operator Maintenance program.

You can restrict operator access to the fields within a program (configured using the Operator Maintenance program).

You can restrict access to the eSignature transactions within a program at operator, group, role or company level (configured using the Electronic Signature Configuration Setup program). Electronic Signatures provide security access, transaction logging and event triggering that gives you greater control over your system changes.

You can restrict operator access to programs by assigning them to groups and applying access control against the group (configured using the Operator Groups program).

You can restrict operator access to functions within a program using passwords (configured using the Password Definition program). When defined, the password must be entered before you can access the function.

The Setup Options program lets you configure how SYSPRO behaves across all modules. These settings can affect processing within this program.

Setup Options > Keys > Distribution - Purchasing

  • Key type
  • Case
  • Suppress leading zeros
  • Presentation length
  • Numbering method
  • Next RTS number
  • Next RTS invoice

Setup Options > Configuration > Distribution > Return to Supplier

  • Non-stocked product class
  • Create a credit for freight or handling

Setup Options > General Ledger Integration > General Ledger Codes

  • Inventory integration methods

Setup Options > General Ledger Integration > Return to Supplier Ledger Codes

  • Control
  • Freight
  • Handling

Solving

Your selection at the Integration level option within the Inventory integration methods section of the Setup Options program (Setup Options > General Ledger Integration > General Ledger Codes) determines the process you need to follow to post the journal created by the RTS from Inventory Receipt program to the General Ledger.

To create and/or post RTS journals to the ledger, do the following:

  1. If General Ledger integration isn't automated, print the RTS Journal Report to create the RTS journal transactions.

  2. If General Ledger integration isn't automated or only partially automated, the journal must be posted using the GL Journal Entry program.

If General Ledger integration is automated, the journal is created and posted without user intervention.

If Inventory is integrated to General Ledger, the RTS from Inventory Receipt program generates an inventory journal , using the following ledger accounts.

  • The RTS Control account (Setup Options > General Ledger Integration > Return to Supplier Ledger Codes) is debited (i.e. increasing the RTS control value).
  • The Warehouse control account (Program List > Inventory > Setup > Warehouses) is credited (i.e. reducing the inventory value).

If General Ledger integration is automated, the journal is created and posted without user intervention.If General Ledger integration isn't automated or only partially automated, the journal must be posted using the GL Journal Entry program.

The freight and handling charges don't have a transaction value until the RTS has been accepted (i.e. a status of A - Accepted).

Using

The following indicates the possible status codes for an RTS transaction.

Status Description
N - Normal

The RTS has been created.
A - Accepted

The supplier has accepted the RTS and agreed to a credit or a replacement.
R - Rejected

The supplier has rejected the RTS.
  • Press Ctrl+F1 within a listview or form to view a complete list of functions available.

Referencing

Field Description

Post

This posts the transaction.

Purchase order

This lets you enter the original purchase order number that was used to purchase the stock item.

If you enter a valid purchase order number, the Buyer, Supplier and Contact fields are automatically populated.

Supplier

Enter the supplier from whom the item was purchased and to whom the item will be returned.

Buyer

Enter the buyer who requested the purchase of the stock item that is being returned.

Contact

Enter the name of person who can be contacted at the supplier.

Miscellaneous Information

 

Freight charges

Capture the freight charges that will be incurred if the items are returned to the supplier.

The Create a credit for freight or handling setup option determines whether you can capture freight and/or handling charges for the RTS.

Freight ledger code

Enter the ledger account to which freight charges will be posted.

This transaction is posted as defined at the Freight field in the General ledger accounts setup options.
Freight ledger description

This indicates the description of the freight charges ledger account.
Handling charges

This lets you capture handling charges, should you incur these when returning the stock items to the supplier.

The Create a credit for freight or handling setup option determines whether you can capture freight and/or handling charges for the RTS.
Handling ledger code

Enter the ledger account to which handling charge transactions will be posted.

This transaction is posted as defined at the Handling field in the General ledger accounts setup options.
Handling ledger description

This indicates the description for the Handling charges ledger account.
Return to Supplier Information  
Stock code

This indicates the item that is being returned to the supplier.
Journal

This indicates the Inventory journal number used to process and integrate the RTS transaction to the General Ledger.

This pane is displayed if you selected the Post function and your RTS number Numbering method is defined as Manual (Setup Options > Keys > Distribution - Purchasing).

Field Description

RTS Number

Enter the RTS number to use.