Accounts Payable > Setup > AP Invoice Terms

AP Invoice Terms

You use this program to maintain the default payment terms for your suppliers. These terms are used to calculate the discounts and discount dates and to determine the due dates of supplier documents processed within the AP Invoice Posting and AP Permanent Entries Posting programs.

The payment terms of a supplier are established by matching the terms code held against the supplier to the code defined in this table. The calculated dates and amounts are only defaults and can be overridden at the time of entering the document.

AP Invoice Terms Details

Field Description
Terms This indicates the code of the invoice term you are currently maintaining.

The code is assigned to a supplier (Suppliers) to establish the default terms applicable to that supplier.
Invoice terms information  
Description Enter a description for the terms code.
Discount percent Enter the percentage to use to calculate the actual discount amount.
Discount  
Discount option The Discount option you select depends on the discount terms agreed to by the supplier.

Some suppliers allow a discount if their invoices are paid within a certain number of days after the invoice date, while others allow discounts to be taken if payment is made before a certain day of the month.

OptionDescription
Number of daysSelect this if discounts can be applied for a specified number of days after the invoice date.
Fixed daySelect this if discounts can be applied until a fixed day of every month.
Discount days

Indicate the number of days (after the invoice date) during which discounts can be taken.

This applies to the Discount option: Number of days.
Day of month

Indicate the specific day of the month until which discounts can be applied.

If the day of the month entered is before the posting date, then the date in the following month will apply.

This applies to the Discount option: Fixed day.
Number of months Indicate the number of months for which discounts can be applied.

This applies to the Discount option: Fixed day.
Due  
Invoice due option This indicates when (after the invoice date) the invoice becomes due for payment.

The Invoice due option you select depends on the terms agreed to by the supplier.

Some suppliers insist invoices are paid within a certain number of days after the invoice date, while others expect invoices to be paid by a certain day of the month irrespective of the invoice date.

OptionDescription
Number of daysSelect this if supplier invoices become due for payment in a fixed number of days after the invoice date.
Fixed daySelect this if supplier invoices become due for payment on a specific day of the month.
Invoice days

Indicates the number of days after the invoice date that invoices become due for payment.

This applies to the Invoice due option: Number of days.
Day of month

Indicates the fixed day of the month on which invoices become due for payment.

If the day of the month entered is less than the fixed discount due date, then the invoice due date is presumed to be for the following month.

This applies to the Invoice due option: Fixed day.
Number of months

This indicates the number of months in which invoices become due for payment.

This applies to the Invoice due option: Fixed day.

For example:

Day of month is defined as 25 and Number of months as 3.

If you process a supplier's invoice on 18/07/YYYY, then the due date is 25/10/YYYY (i.e. on the 25th day and 3 months).

Notes and warnings

Deletion considerations

  • SYSPRO does not validate whether an invoice term is in use within SYSPRO when you delete the term.

Program access

  • Access to this program can be restricted per operator group (see Security Access).

  • Additional security can also be implemented in the following areas:

    • Functions/Activities can be restricted:

      • per operator (see Security Activities).

      • per operator role (see Role Activities and Fields Maintenance).

      • using Electronic Signatures (see eSignature Setup).

    • Fields can be restricted:

      • per operator (see Security Fields and Access).

      • per operator role (see Role Activities and Fields Maintenance and Role Access Control Maintenance).

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.