You can only process permanent entries when the Permanent entries required option is enabled (Accounts Payable Setup).

Entries are not posted for suppliers who are on hold (Suppliers).

Permanent entries cannot be posted into period 13, even if your number of accounting periods per year is set to 13 in the Company Setup program.

Permanent entry invoices are created as a nine-character invoice number. The first seven characters refer to the invoice number and the last two characters refer to a number starting with 00 and incremented each time the invoice is posted.

The entry is not posted if an identical invoice number already exists on the suppliers account, regardless of whether that invoice was processed using the AP Permanent Entries Posting or AP Invoice Posting program.

The company date is used to establish whether permanent entries for that day must be posted. When the company date is the 15th of a month (for example) then all entries set to be posted on the 15th of the month are posted.

However, when the company date is set to the last day of the month, then entries defined for posting on the last day of the month are posted even if the dates do not match.

For example: You define a permanent entry for posting on the 31st day of each month. The entry will be posted in every month, including months which only have 30 days when the company date is the 30th of that month and in February (which may have 28 or 29 days) when the company date is 28th or 29th February.

If the GL analysis required option is enabled for a ledger account used in this program (General Ledger Codes or GL Structure Definition) then the Capture GL Analysis Entries program is displayed when you post the transaction, so that you can enter the analysis details. For a sub module transaction, the sub module must also be linked to the General Ledger in Detail at company level (General Ledger Integration) or at ledger account code level (General Ledger Codes or GL Structure Definition). GL analysis entries cannot be entered from sub modules if the sub module is linked to the General Ledger in Summary at company level or at ledger account code level.

Note that the GL analysis required option is ignored for all GL codes which are defined in General Ledger Integration. This applies even when the GL code is manually entered in a posting program. Although GL integration programs may be entered manually, they may also be called automatically by other programs or may be automated, which means that they can never be stopped to allow GL analysis entries to be captured.

If the GL analysis code used does not exist in the GenAnalysisCat table, then a message to this effect is displayed and the program will not prompt for analysis again. The GL journal will be created but not posted until the GL code, GL analysis code and GL journal are corrected.

The Ask Me Later function is only available when the option: Force GL Analysis - GL journal posting is enabled for the sub-module (General Ledger Integration).

General Ledger analysis entries are always distributed in the local currency, regardless of the currency in which the original transaction is processed.