Work in Progress > Job Postings > Job Confirmation

Job Confirmation

You use this program to selectively maintain the status of unconfirmed created jobs and to optionally print a Trial Kitting list to indicate where gross shortages of components may occur.

Toolbar and menu

Field Description
Start Review Select this to display the job details in the WIP Job Confirmation Review grid according to the WIP Job Confirmation Criteria indicated.
Change Criteria Select this to reset the WIP Job Confirmation Criteria to their defaults and to enable changes to the criteria.

WIP Job Confirmation Criteria

The options in this pane enable you to indicate the jobs to display in the WIP Job Confirmation Review grid.

Field Description
Stock codes Indicate the stock codes for which to include jobs in the review.
Start dates Indicate the job start dates for which to include jobs in the review.
Jobs Indicate the jobs to include in the review.
Job classifications Indicate the job classes for which to include jobs in the review.
Planners Indicate the planners for which to include jobs in the review.
Buyers Indicate the buyers for which to include jobs in the review.
WIP Reserving  
Automatically reserve allocations Enable this to automatically reserve stock for allocations when confirming the job subject to the following:

  • The option: Reserve stock for confirmed jobs (Work in Progress Setup) is enabled.

  • The job is set to Confirmed.

  • If an allocation is linked to a Sub job or a Purchase order, then the Sub job or Purchase order quantity is used first to satisfy the quantity required for the allocation.

    Thereafter, any remaining quantity still to be reserved must be reserved manually using the WIP Reservations Review program.

  • Reservations are recalculated when you change the Quantity to make for a confirmed job.

    However, allocations linked to Sub jobs and Purchase orders are not recalculated. These must be adjusted using the WIP Reservations Review or WIP Material Allocations - Maintenance programs.

  • If an allocation is ECC controlled at revision or release stock level and the item is not lot traceable but multiple bins are installed, then the reservation takes place based on the quantity available in the default bin against the stock code warehouse.

  • The total quantity required is reserved for each allocation unless the stock quantity available is not enough. In this case, the total available quantity is reserved.

  • Stock for the following items must be manually reserved using the Reserved lots and serials column of the WIP Reservations Review program:

    • serialized items

    • lot traceable items

    • ECC controlled items which are lot traceable and stock control is at revision or release level

  • Stock cannot be reserved for:

    • Bulk issue items - unless these are added as normal allocations to the job

    • Floorstock items

    • Non stocked items

    • Allocations with a negative quantity required

You need to manually create reservations using the WIP Reservations Review program when this option is not enabled.
Load WIP reservations review Enable this to load the WIP Reservations Review program after confirming the jobs.

Selection Filtering Options

These options enable you to specify which items from a selection you want to include:

[Note]

Not all of these options may be available for each selection.
Field Description
All Select this to include all the items from the selection.
Range Select this to indicate a range of items from the selection to include.

You indicate this range using the From and To fields.
Single Select this to indicate a single item from the selection to include.

Where no field is displayed in which to enter the single item, you use the From field to indicate the item.
List Select this to indicate a list of items from the selection to include.

You use the Define list option to indicate the list of items to include in the selection (refer to the List Selection section below).
From You use this field to enter the first item in the range of the selected item to include.

If you indicated that you want to include only a single item from the selection, then you use this field to enter that item. This applies where no field is displayed in which to specify the single item.
To You use this field to enter the last item in the range of the selected item to include.

This field is only enabled if you selected the Range option.
List Selection

This screen is displayed when you select the List option to include a list of items in a selection.

Field Description
File  
Accept and Close Select this to accept the list of items in the Selected list view of items and to return to the previous screen.
Cancel Any Changes Select this to ignore any changes you made and to return to the previous screen.
Accept and Close Select this to accept the list of items in the Selected list view of items and to return to the previous screen.
Cancel Select this to ignore any changes you made and to return to the previous screen.
Available (listview) This list view displays the items currently defined which can be selected for inclusion in the list.
Assign Selected Select this to assign the items currently highlighted in the Available list view to the list of items you want to include in the list (the Selected list view).

You can use the Ctrl and Shift keys together with your mouse pointer to individually highlight the items you want to assign.

Assign All Select this to assign all items currently displayed in the Available list view to the Selected list view.
Selected (listview) This list view displays the items currently selected for inclusion in the list.
Remove Selected Select this to remove the currently highlighted item(s) from your list of items in the Selected list view.

You can use the Ctrl and Shift keys together with your mouse pointer to individually highlight the items you want to remove.
Remove All Select this to remove all items from the list (i.e. from the Selected list view).

WIP Job Confirmations Review

Details are displayed in this grid according to the WIP Job Confirmation Criteria you indicated.

Field Description
Trial Kitting Select this to generate a trial kit list for the currently displayed jobs. You can produce a trial kit list for all jobs or only for the currently highlighted job(s).
Post Select this to process changes made within this program.

A Job amendment journal is created when a job is confirmed or set on hold if the Capture job amendment journals option is enabled (Work in Progress Setup).
Confirm

Select this to confirm the job when you select the Post function.
On hold

Select this to place the job on hold when you select the Post function.

WIP Job Confirmations Review Listview

This listview displays the jobs selected according to the criteria you indicated.

Column Description
Confirm A tick in this column indicates that the job is selected for confirmation when the Post function is selected.
On hold A tick in this column indicates that the job will be put on hold when the Post function is selected.
Status Indicates whether the job is confirmed or on hold. If nothing is displayed in this column then the job is neither confirmed nor on hold.
Job

Indicates the job number.

Click on this number to load the WIP Query program to view details of the job.
Stock code Indicates the code of parent item for the job.
Revision Indicates the revision of the parent item, if the parent item is ECC controlled.
Release Indicates the release of the parent item, if the parent item is ECC controlled.
Start date Indicates the start date of the job.
Delivery date Indicates the delivery date of the job.
Quantity Indicates the job quantity to make.
Priority Indicates the priority of the job and is a number in the range 1 to 99 (where 1 is the lowest priority and 99 the highest priority).
Job classification Indicates the class to which the job is assigned.
Scheduled If you are using the Factory Scheduling module and you used the Update planned dates to scheduled dates setup option (Factory Scheduling Setup), then planned dates against a job are updated with the scheduled dates from the Factory Scheduling system.

Trial Kitting

You use the Trial Kitting function to print a list of all first level components attached to a parent part. This indicates where gross shortages may occur. You can produce a trial kit list for all jobs or only for the currently highlighted job(s).

Field Description
Review Select this to use the Trial Kitting program to view a summary list of components generated for the job or standard part, with the option to create a purchase order.
Print Select this to generate the report according to your selections.
Close Select this to return to the previous screen.
Trial Kitting These options enable you to indicate the criteria according to which you want to produce the report.
Jobs Indicate the jobs to include in the report.
Selected jobs only Select this to only include the jobs you selected in the WIP Job Confirmation Review in the report.
Options  
Report options
Field Description
Detail Generates a detailed report. Each parent part is listed together with the components required.
Summary Generates a summary report. One line is printed for each required component.
Detail and summary Prints each parent part together with its required components as well as a summary of all components required at the end of the report.
Unit of measure options

Indicate the unit of measure to use for the list of components generated for the kit.

This unit of measure is defined against the components (Stock Codes).

The required component quantities can be printed in one of the following units of measure:

  • Stocking

  • Alternate

  • Other

  • Manufacturing
Include Indicate the factors to use to determine the availability of stock.
Include sales order allocations Select this if the availability of stock must be reduced by sales order allocations.
Include work in progress allocations Select this if the availability of stock must be reduced by work in progress allocations.
Include quantity in inspection Select if the availability of stock must be increased by quantities in inspection.
Print alternate stock codes on shortage

Select if the alternate stock codes (if defined) must be printed for any stock item where a shortage is encountered.

Alternate stock codes are defined using the Inventory Alternate Stock Codes program.
Double line spacing Select this to inserts a blank line between each component listed on the report. This only applies for a detailed report.
Print shortage lines only Select this to print a trial kit list showing only those components for which there is insufficient stock available to complete the job.
List full narration lines

Select this to print the full narration lines on the report.

This only applies for a detailed report and the option: Structure narrations (Bill of Materials Setup) is enabled.
Include non-stocked items Select this to include jobs for non-stocked items in the report.

Notes and warnings

Restrictions and limits

  • Temporary trial load jobs with a prefix of _TMP are excluded from the review.

    Temporary trial load jobs are sometimes left in the database when, for some reason, an operator is logged out of SYSPRO before confirming or cancelling a trial load of the job.

    Temporary trial load jobs are cleared by running any of the functions in the WIP Period End program.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.