You use this program to query and maintain details of loads on a specific route. This includes maintaining the order/dispatch lines to be delivered on a specific load.
- Toolbar and menu
- Load Information
- Load Statuses
- Sales Order Lines or Dispatch Note Lines Listview
- Sales Order Line Details/Dispatch Note Details
- Notes and warnings
| Field | Description | ||||
|---|---|---|---|---|---|
| Edit | |||||
| Move | Select this to move the currently highlighted sales order/dispatch line in the Sales Order Lines/Dispatch Note Lines listview to a load on different delivery date or to a different delivery sequence. | ||||
| Options | |||||
| Preferences | Select this to indicate your preferences for displaying sales orders and order lines in the listview. | ||||
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Documents can only be printed for loads that are in a status of Authorized. |
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| Load Sheet | Use the List of Orders for Loads program to generate a report of sales orders allocated to the current delivery route. This report enables you to track a specific sales order to a delivery route. | ||||
| Picking List | Use the Load Picking List program to generate a picking list of stocked items for orders/dispatches that need to be shipped on the current delivery route. You typically use this report to assist in extracting the items from stock for the delivery route and date. | ||||
| Driver's Manifest | Use the Drivers Manifest program to
generate a driver's manifest for the current delivery route
code, delivery date and delivery sequence. The report provides
a list of customers to which orders must be delivered on the
selected delivery route. The report can be generated by delivery sequence or in customer sequence. |
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| Add | Select this to add sales order lines or a dispatch note lines to the current load (see Load Details Maintenance). | ||||
| Change | Select this to maintain the mass and/or volume values and the sequence for the currently highlighted sales order line in the Sales Order Lines listview (see Load Details Maintenance). | ||||
| Remove | Select this to remove the currently highlighted sales
order line in the Sales Order Lines listview from the current
load. When you remove a Dispatch Note line, the entire Dispatch Note is removed from the load. A line can only be removed if the load is in a status of In Process. |
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| Confirm | Select this to confirm the load for the current delivery route. The status of the load is changed to Approved - confirmed. | ||||
| Unconfirm | Select this to set the load back to In process. You would typically select this option if you wanted to maintain (add, change or remove) the order lines on the load. | ||||
| Complete | Select this to set the load to a status of
Complete.
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![[Note]](images/note.png)
This screen is displayed when you select the Preferences option from the Options menu.
| Field | Description | ||||||
|---|---|---|---|---|---|---|---|
| Browse on sales order lines for load | |||||||
| Ship date selection | This enables you to indicate the sales order lines to
display based on the order line ship
date.
|
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| Sales order selection | Indicate the sales orders for which you want to display order lines. | ||||||
| Save Preferences | Save your preferences against your operator code. | ||||||
| Close | Save your preferences for the current run of the program only. |
This screen is displayed when you select the Add or Change option from the Edit menu.
You use the options on this screen to add sales order lines to the load and to change the mass and/or volume and the sequence of a selected sales order line already on the load.
Sales order lines can only be added to a load if:
- the status of the load is In process.
- the order is not in a status of 9 or zero.
- the order line is for a stocked or a non-stocked item.
- the order line has a non-zero value in the Order quantity or Backorder quantity field if the Basis of calculating load capacity is set to Order quantity (Sales Orders Setup).
- the order line has a non-zero value in the Ship quantity field if the Basis of calculating load capacity is set to Ship quantity (Sales Orders Setup).
In addition:
- You can only add sales orders that are in a status of 4 to the load when the Status of orders confirmed option is set to Delivery note/dispatch note created (Sales Orders Setup).
- You can only add sales orders that are in a status of 8 to the load when the Status of orders confirmed option is set to Invoiced option is enabled (Sales Orders Setup)
A dispatch note line can only be added if:
- the dispatch note is not on hold (status H), cancelled (status *) or complete (status 9).
- the load status is In process.
- the line is for either a stocked or a non-stocked item.
- a line in the dispatch note is not already attached to another load.
| Field | Description |
|---|---|
| New | Select this to add a new sales order line to the load. This option is only displayed when you are adding sales order lines to the load. |
| Save | Select this to save the sales order line added or changed against the load. |
| Delivery route | This indicates the delivery route for the load. |
| Delivery date | This indicates the delivery date for the load. |
| Delivery sequence | This indicates the delivery sequence of the load
within the route. This sequence determines the order in which loads are delivered within the route. |
| Limiting factor | This indicates the limiting factor defined against
the route (see Browse on Delivery Routes). The Limiting factor determines the capacity of the route. This is determined according to the maximum weight or volume defined against the loads on the route. |
| Line details | These fields are displayed when you add a sales order line item to the load. |
| Dispatch note | This indicates the dispatch note number for the item
to be delivered. When you add a dispatch note, then all its dispatch lines are added to the load. |
| Sales order | This indicates the sales order number for the item to be delivered. |
| Sales order line | This indicates the sales order line number within the sales order number of the item to be delivered. |
| Route distance/Delivery sequence | This indicates the distance or sequence number allocated to the route. |
| Sales order | This indicates the sales order number for the line for which you are changing the mass/volume. |
| Sales order line | This indicates the sales order line number for which you are changing the mass/volume. |
This listview is displayed when you select to browse on the Sales order field.
| Field | Description |
|---|---|
| Add | Select this to add the line(s) currently highlighted in the listview to the load. |
| Select All Lines | Select this to highlight all lines in the listview. You can then select the Add option to add all the lines to the load. |
This listview is displayed when you select to browse on the Dispatch note field.
| Field | Description |
|---|---|
| Add | Select this to add the line(s) currently highlighted in the listview to the load. |
| Select All Lines | Select this to highlight all lines in the listview. You can then select the Add option to add all the lines to the load. |
This screen is displayed when you select the Move option from the Edit menu.
These options enable you to transfer a sales order line/dispatch line item from one load to another.
| Field | Description | ||||
|---|---|---|---|---|---|
| Save | Select this to transfer the sales order line item according to your selections. | ||||
| Move sales order line/dispatch note from | These fields are displayed for information purposes only and cannot be changed. | ||||
| Delivery route | This indicates the current route code for the load. | ||||
| Delivery date | This indicates the delivery date for the load. | ||||
| Delivery sequence | This indicates the delivery sequence | ||||
| Move sales order line/dispatch note to |
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| Delivery route | This indicates the route code for the load. | ||||
| Delivery date | You use this field to change the delivery date for
the sales order/dispatch line item. You can only enter a date on which a load is defined for the route (see Delivery Loads). |
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| Delivery sequence | You use this field to change the delivery sequence
for the sales order/dispatch line item. The delivery sequence must already be defined against the selected load. The sequence determines the order in which items are loaded onto the transport and is also used for reporting purposes. |
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| Field | Description |
|---|---|
| Route details | |
| Delivery route | This indicates the delivery route to which the load is assigned. |
| Delivery date | This indicates the delivery date of the load. |
| Delivery sequence | This indicates the delivery sequence for the load. The sequence determines the order in which items are loaded onto the transport and is also used for reporting purposes. |
| Status | This indicates the status of the load (see Load Statuses). |
| Limiting factor | This indicates the limiting factor defined against the route (see Browse on Delivery Routes) |
| Load reference | Manually enter the reference for the load. This field
is only enabled if Load numbering is set
to Manual (Set Key Information). If Load numbering is set to Automatic, then the next load number is allocated according to the number in the Next load reference field (Set Key Information). |
| Transport | This indicates the transport defined against the route but can be changed. Transport types are defined using the Browse on Load Transport program. |
| Driver | This indicates the default driver assigned to the transport type, but can be changed. |
| Volume totals | |
| Maximum volume | This defaults to the total volume defined against the transport type (Browse on Load Transport). This can be changed, but may not be less than the accumulated volume (Volume used) already allocated to the load from sales orders/dispatch notes. |
| Volume used | This indicates the cumulative volume currently
allocated to the load. This value is increased/decreased for
each sales order/dispatch line added/removed
respectively. The volume used is:
|
| Volume free | This indicates the volume that can still be added to the load. This is based on the volume defined against the load (see Delivery Loads) and the volume currently allocated to the load. |
| Volume % free | This indicates the percentage volume that can still be added to the load. This is based on the volume defined against the load (see Delivery Loads) and the volume currently allocated to the load. |
| Mass totals | |
| Maximum mass | This defaults to the total mass defined against the transport type (Browse on Load Transport). This can be changed, but may not be less than the accumulated mass (Mass used) already allocated to the load from sales orders/dispatch notes. |
| Mass used | This indicates the cumulative mass currently allocated
to the load. This value is increased/decreased for each sales
order/dispatch line added/removed respectively. The mass used is:
|
| Mass free | This indicates the mass that can still be added to the load. This is based on the maximum mass defined against the load (see Delivery Loads) and the mass currently allocated to the load. |
| Mass % free | This indicates the percentage mass that can still be added to the load. This is based on the maximum mass defined against the load (see Delivery Loads) and the mass currently allocated to the load. |
The following table describes the possible statuses that can be assigned to a load:
| Status | Description |
|---|---|
| In process - status 'L' or spaces | This is the initial status for all loads
created. Sales order and dispatch note lines can be added, removed, changed and moved. The next status will be Authorized. |
| Authorized - Confirmed - status 'A' | The load moves to a status of
Authorized when it is
Confirmed. A load can only be set to Authorized if:
The status can be changed back to In process by selecting the Unconfirm option. Printing of load documents can only be done when the load is in a status of Authorized. Sales order and dispatch note lines cannot be added, changed, moved or removed while the load is in this status. |
| Complete - status 'C' | This is the final status for a load. The load has been delivered and no further processing can be performed on the load. |
This listview displays the sales order lines or the dispatch note lines to be delivered in the load.
| Column | Description |
|---|---|
| Sales order | This indicates the sales order number for the sale. |
| Sales order line | This indicates the sales order line number within the sales order number for the item sold. |
| Dispatch note | This indicates the dispatch note number for the sale. |
| Dispatch note line | This indicates the dispatch note line number within the dispatch note number for the item sold. |
| Volume used | This indicates the volume for the line. |
| Mass used | This indicates the total mass for the line. |
| Route sequence |
This indicates the current sequence for the sales order line, but can be changed. The sequence determines the order in which items are loaded onto the transport and is also used for reporting purposes. When you use your mouse button to move order lines in the listview, the sequence is automatically updated according to the position of the order line within the listview. |
| Customer | This indicates the code of the customer to whom the item was sold. |
| Quantity | This indicates the order line quantity. |
The information displayed in this pane relates to the currently highlighted line in the Sales Order Lines /Dispatch Note Lines listview.
| Column | Description |
|---|---|
| Customer | This indicates the code of the customer to whom the item was sold. |
| Ship to address | This indicates the delivery name and address for the order/dispatch line. |
| Order status | This indicates the current status of the sales order (see Sales Order Status Codes). |
| Stock code | This indicates the code of the item sold on the order/dispatch line. |
| Description | This indicates the description of the item sold. |
| Units of measure | Indicates the stocking and alternate units of measure for the stock item. |
| Order quantity | This indicates the quantity of the item ordered on the sales order/dispatch note line. |
| Ship quantity | This indicates the quantity of the item being shipped from the order/dispatch line. |