Purchase Orders > Blanket Purchase Orders > Blanket Purchase Order Purge

Blanket Purchase Order Purge

You use this program to delete blanket purchase order contract information that you no longer require.

An audit trail of purged information is printed after processing.

Toolbar and menu

Field Description
Start Processing

Select this to begin the purge process.

Deleted contracts are listed on an audit trail report that is produced by the program.

When purging contracts, all blanket purchase orders, their detail lines, schedule records and transaction records are deleted. In addition, any associated custom form data is also purged.

Blanket purchase orders are deleted (purged) according to the following rules:

  • Cancelled contracts are purged irrespective of the number of days indicated to retain completed BPO contracts.
  • Expired contracts are purged when they have expired for longer than the number of days indicated to retain completed BPO contracts.

  • Completed contracts are purged when they have been complete for longer than the number of days indicated to retain completed BPO contracts.

    • A BPO contract is set to complete by the this program when all merchandise lines are marked as complete.

      A BPO contract can also be manually set to complete using the Contract Maintenance program.

    • A BPO contract line is set to complete by this program when the total contract quantity has been both ordered and received.

      A BPO contract line can also be manually set to complete using the Contract Maintenance program.
Print Select this to print the information currently displayed in the BlanketPurchase Order Purge output pane.
Save Form Values This option is only enabled in Design mode (Automation Design). Your selections are saved and applied when the program is run in automated mode.

Form values and defaults are applied at operator level. They are not saved at role or group level.

Information

Field Description
Options  
Verify if stock exists on a Blanket P/O This applies to the link between stock codes and Blanket Purchase Orders (INVMST-BPO-CONT) in the Inventory Master table/file (INVMST).

If you select this option, then the INVMST-BPO-CONT flag for each stock code in the INVMST table is checked and cleared if there are no active Blanket Purchase Order contracts for the stock code.

If you do not select this option, then you could have stock codes linked to cancelled or purged Blanket Purchase Orders.
After processing completed

These options are displayed within programs that can be automated. They enable you to indicate the action you want to perform once processing is complete (see Automation Design).

Blanket Purchase Order Purge

This pane displays the results of the processing function you selected once processing is complete (unless you selected the option to close the application from the After processing completed section).

Report Messages

This pane displays the results of the processing function you selected once processing is complete (unless you selected the option to close the application from the After processing completed section).

Note and warnings

Prerequisites

  • It is advisable to take a backup of your data before purging blanket purchase orders.

eSignature considerations

Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.

Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.

eSignature Transaction Description
PO Blanket Purchase Order Purge

If access is denied to this eSignature, you cannot purge blanket purchase orders in the Blanket Purchase Order Purge program.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.