You use this program to receive lines on a Goods in Transit reference and apportion non-merchandise costs over each line. In addition, you can enter manual non-merchandise costs.
- Toolbar and menu
- GIT Receipt Details
- GIT Receipt Information
- Apportionment Details
- Apportionment Distribution
- Notes and warnings
| Field | Description |
|---|---|
| Options | |
| Preferences | Select this to configure default settings to apply when apportioning GIT receipts. |
| GIT Reference |
Enter the GIT reference to receipt. Lines for stock items associated with a cost multiplier (Inventory Warehouse Maintenance for Stock Code) are ignored. |
| Start Apportionment | Select this to navigate to the Apportionment Details listview to apportion non-merchandise costs to selective GIT reference lines. |
| Print Journal |
Select this to print the Inventory Journal report using the Inventory Journal Report program. This function is only enabled after you process at least one GIT receipt. |
| Post |
Select this to process the GIT receipt. Inventory journals are produced. Additionally, GRNs are created for the apportionment values posted if the setup option: GRN suspense system required is selected (Purchase Orders Setup). If you receive the GIT in full, then it is marked as complete. If you do not receive the GIT in full, then the remaining quantity is either left outstanding, adjusted back to the source warehouse or expensed, depending on the Preference you selected. If you process a partial receipt for any stock item defined as Lot traceable or Serialised, (Stock Codes) then you must specify the serial/lot numbers to receive using the GIT Lots and Serials Query program. If you adjust any lines back to the source warehouse and the setup option: Multiple bins in use is enabled for the source warehouse (Warehouses) then you must enter the bin location(s) in the source warehouse in which the quantity must be adjusted. If you selected the Create general ledger journal setup option (General Ledger Integration) and there are multiple transaction lines per GIT reference, then a new GL journal is created for each transaction line. If you did not select to automatically create journals for Inventory, then one Inventory journal and one GL journal is created for multiple transaction lines per GIT reference. |
This screen is displayed when you select the Preferences option from the Options menu.
| Field | Description |
|---|---|
| New GRN per apportionment |
Select this to create a new GRN for each non-merchandise charge. If you do not select this option, then a single GRN is created for all non-merchandise charges (i.e. the individual GRN transactions are created on a single GRN). |
| Default to target warehouse GRN suspense account | Select this to default to using the receiving warehouse GRN suspense ledger account instead of the suspense ledger account defined for the company (General Ledger Integration) when distributing non-merchandise costs. |
| Action to be taken for partial receipts |
Indicate the default action to take when the quantity received does not equal the quantity transferred out from the source warehouse. For such a partial receipt, the transfer line can be completed by updating the source warehouse with the difference in quantity and posting an adjustment transaction, or by writing off the stock and posting an expense transaction. The action can be selected per partial receipt line per GIT. |
| No action back to source warehouse |
Select this to leave the GIT reference incomplete. The source warehouse is not updated with the difference in quantity when an over or under receipt is processed. |
| Always adjust back to source warehouse |
Select this to update the source warehouse with the difference in quantity when an over or under receipt is processed. An adjustment transaction is processed and the GIT reference is marked as complete. See Activity considerations in Notes and warnings. |
| Always expense partial receipts |
Select this to process an expense issue against the source warehouse when an under receipt is processed. The GIT reference is marked as complete. See Activity considerations in Notes and warnings. |
| Save Preferences | Save these preferences against your operator code and use them for future runs of the program until next you change them. |
| Close | Save the preferences for the current run of the program only. |
| Field | Description |
|---|---|
| GRN number |
Enter the Goods Received Note number for the receipt. This field is only enabled if GRN numbering method is set to Manual (Set Key Information) and the preference: New GRN per apportionment is not enabled. If GRN numbering is set to Automatic, then the next GRN number is assigned automatically. |
| Reference | Enter a journal reference that is associated with the
transaction and which is printed on the Inventory Journal Report. This is only enabled if you are using the full goods in transit system and Goods in transit reference numbering is set to Manual (Set Key Information). If Goods in transit reference numbering is not set to Manual, then the system generates the reference number. |
| Notation | Enter a notation for the GIT apportionment. |
| GRN source |
Enter a code (in the range 1 to 5) indicating the source of the transaction. Totals for each code are printed on the GRN Audit Trail report. You can only access this field if you selected the setup option: GRN suspense system required (Purchase Orders Setup). |
| Supplier delivery note | Enter the supplier's delivery note reference number. |
| Column | Description |
|---|---|
| GIT reference | This indicates the GIT reference you entered. (see Browse on GIT References). |
| Source warehouse | This indicates the warehouse from which the goods are being transferred. |
| Target warehouse | This indicates the warehouse into which the goods are being receipted. |
| GIT type | This indicates the goods in transit type, for example warehouse transfer or supply chain transfer. |
| Operator | This indicates the code of the operator who processed the goods in transfer transaction. |
| Date | This indicates the date on which the goods in transfer transaction was initially processed. |
| Number of lines to receive | This indicates the total number of lines for the GIT reference selected. |
| Total value for apportionment | This indicates the total receipt value for apportionment. |
You use this listview to enter the non-merchandise costs and methods of apportionment for the selected line(s) of the GIT reference.
Zero Amount lines with no Description are ignored.
| Field | Description |
|---|---|
| Enter New Apportionment | Select this to add an new apportionment line to the listview. |
| Distribute Non-Merchandise Costs | Select this to use the Apportionment Distribution listview to distribute the apportionment costs to selected line(s) of the GIT reference. |
| Description | Enter a reference for the apportionment. This field is mandatory. |
| Method |
Indicate how the apportionment amount must be distributed. |
| Value |
Select this to apportion the charge amount proportionately to each GIT line according to the value of each line. The program calculates the value of the GIT lines selected for receipt and then applies the charge amount to each line according to its value. For example: If the GIT value is 100 and a GIT line is valued at 15, and the charge amount is 10, then the program applies the formula: (15/100 x 10) as the non-merchandise value for that line. |
| Volume |
Select this to apportion the charge amount proportionately to each GIT line according to the volume calculated for each line. The program calculates the volume of the GIT reference detail lines selected for receipt and then applies the charge amount to each line according to its volume. For example: If the volume of the GIT reference is 13, a detail line's volume is 9 and the charge amount is 10, the program applies the formula: (9/13 x 10) as the non-merchandise value for that line. |
| Mass |
Select this to apportion the charge amount proportionately to each GIT line according to the mass calculated for each line. The program calculates the mass of the GIT reference detail lines selected for receipt and then applies the charge amount to each line according to its mass. For example: If the mass of the GIT reference is 12, a detail line's mass is 6 and the charge amount is 10, the program applies the formula: (6/12 x 10) as the non-merchandise value for that line. |
| Quantity |
Select this to apportion the charge amount proportionately to each GIT line according to the quantity to be received for each line. The program calculates the total quantity for the GIT lines selected for receipt and then applies the charge amount to each line according to the line quantity. For example: If the total quantity against the GIT reference is 5, a detail line's quantity to receive is 3 and the charge amount is 10, the program applies the formula: (3/5 x 10) as the non-merchandise value for that line. |
| Equal line |
Select this to apportion the charge amount equally for each line. For example: If there are 100 GIT lines to receipt in and the charge amount is 100, then the non-merchandise amount for each line will be 1. |
| Manual |
Select this to enter a charge amount that you want to apportion manually to a number of GIT lines. The charge amount is added to the Total undistributed amount. You use the Distribute Non-Merchandise Costs option to distribute the non-merchandise value to each applicable GIT line. The error message: You have already used a Manual Entry is displayed when you distribute non-merchandise costs and you added more than one line for manual apportionment. |
| Supplier | Enter the supplier of the non-merchandise amount. This must be a valid supplier when the GRN suspense system required option is enabled (Purchase Orders Setup). |
| Supplier name | This indicates the name of the supplier you entered. |
| Currency |
This indicates the currency of the amount entered. This field defaults to the currency defined against the supplier, but can be changed. The amount is converted to the local currency when it is added. |
| Amount | Enter the amount you want to apportion to the selected line(s). |
| Amount (Local) | This indicates the equivalent amount in the local currency, where the Amount is in a foreign currency. The Amount is automatically converted to the Amount (Local) providing you do not tab off the Amount field. |
| Ledger code | This defaults to the receiving warehouse GRN suspense
ledger account if the Default to target
warehouse GRN suspense account preference is enabled. If this
preference is not enabled, then this field defaults to the GL
control account defined for GRN suspense (General Ledger Integration). The ledger code can be changed but must be a valid when Inventory is integrated to the General Ledger (General Ledger Integration). |
| Ledger code description | This indicates the description of the Ledger code. |
| GRN number |
Enter a Goods Received Note number for the charge. This field is only enabled if GRN numbering is defined as Manual (Set Key Information) and the Preference: New GRN per apportionment is enabled (Preferences). |
This listview displays the lines on the GIT reference and enables you to selectively apportion non-merchandise costs. The Apportionment Distribution listview is enabled when you select the Distribute Non-Merchandise Costs option from the Apportionment Details listview.
The total apportioned amount for each detail line is calculated and displayed against the line. Multiple non-merchandise amounts can be apportioned to a single line.
You can also change the receipt quantity when the quantity received differs from the quantity transferred.
![[Note]](images/note.png)
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Deselected lines are ignored when calculating the apportionment value. For this reason, if you define an apportionment amount by any method and subsequently change the Quantity to receive for a selected line or you select or deselect additional lines (see Check box field), then the following message is displayed: "Receipt quantities have changed. Please re-apply apportionment details now" This means that you need to select the Distribute Non-Merchandise Costs option from the Apportionment Details listview to recalculate the amount(s) to be apportioned to each selected line. |
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| Field | Description |
|---|---|
| Receipt Lines | |
| Check box | Use the check box in this column to indicate the line(s) to which to apply the apportionment details. |
| Stock code | This indicates the stock code being receipted. |
| Quantity to receive |
Enter the actual quantity received. The value in this field defaults to the quantity transferred. If the preference: Always adjust back to source warehouse is enabled, then you can only process an over or under receipt if you are allowed to over or under GIT transfers. If the preference: Always expense partial receipts is enabled, then you can only process an under receipt if you are allowed to under receipt GIT transfers. See Activity considerations in Notes and warnings. |
| Quantity outstanding | This indicates the quantity still to be receipted against the line. |
| Total apportionment | This indicates the calculated total apportionment for the line. This excludes any amount entered for Manual apportionment. |
| Value apportionment | This indicates the calculated apportionment applied to the line from the Value apportionment method. |
| Mass apportionment | This indicates the calculated apportionment applied to the line from the Mass apportionment method. |
| Quantity apportionment | This indicates the calculated apportionment applied to the line from the Quantity apportionment method. |
| Equal line apportionment | This indicates the calculated apportionment applied to the line from the Equal line apportionment method. |
| Manual apportionment | Enter the portion of the manual amount you want to assign to the line. |
| Undistributed | This indicates the total manual apportionment value you entered that must still be applied to the selected line(s). |
| Total | This indicates the calculated total apportionments for all selected lines and excludes any Manual apportionment values. |
This screen is displayed when the Quantity to receive differs from the quantity transferred.
| Field | Description | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Save | Select this to save the information entered. | ||||||||
| Cancel | Select this to ignore any changes you made and to return to the previous screen. | ||||||||
| Outstanding quantity | This indicates the difference between the quantity transferred and the Quantity to receive. | ||||||||
| Unit of measure | This indicates the unit of measure for the outstanding quantity. | ||||||||
| Bin location |
Indicate the bin location into which you want to place the receipted quantity. This field is only enabled if you selected the setup option: Multiple bins (Inventory Setup). |
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| Partial receipt | |||||||||
| Partial receipt action |
Indicate the action to take when the quantity received does not equal the quantity transferred out from the source warehouse. For such a partial receipt, the transfer line can be completed by updating the source warehouse with the difference in quantity and posting an adjustment transaction, or by writing off the stock and posting an expense transaction. The action defaults to the action selected against your preferences (Preferences), but can be changed for each receipt line.
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| Ledger code |
This indicates the General Ledger code to which you want to post the expense issue. This field is only enabled when you select the Expense partial receipt option. See Activity considerations in Notes and warnings. |
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You cannot use the GIT Receipt with Apportionment program if:
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You defined a cost multiplier other than 1 against the source warehouse (see GIT Browse on Warehouse Move Matrix) or
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You defined a cost multiplier against the stock item for the source warehouse (see Inventory Warehouse Maintenance for Stock Code).
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You can only change the bin of the source warehouse when you are adjusting stock back.
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You cannot use the GIT Receipt with Apportionment program to process the receipt when all lines on the GIT reference are for stock items associated with a cost multiplier.
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You can create a single Goods Received Note (GRN) for all non-merchandise charges or a GRN for each non-merchandise charge when the option: GRN suspense system required is enabled (Purchase Orders Setup). The GRN(s) created can then be matched to the supplier's invoice using the AP Invoice Posting program.
Operator access to the following activities within this program can be restricted. You configure this using the Operators program.
| Activity | Description |
|---|---|
| Inv Stock adjustments |
Controls whether an operator can:
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| Inv Expense issues |
Controls whether an operator can:
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| Inv Stock adjustments |
Controls whether an operator can:
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| Inv Expense issues |
Controls whether an operator can:
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| GIT Overwrite cost multiplier/GL account in GIT In |
Controls whether an operator has access to the following:
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| GIT Over-receipt of GIT transfers |
Controls whether an operator can:
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| GIT Under-receipt of GIT transfers |
Controls whether an operator can:
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