Inventory > Stock Take System > Transaction Processing > Stock Take Selection

Stock Take Selection

You use this program to indicate the stock codes to include in a stock take count. The selection of stock items to count is the first step in the stock take process.

After using this program to select items for a stock take, you would typically use the Stock Take Forms program to print a stock take form (this enables you to enter the quantity manually of each item that is counted).

Alternatively, if you select to generate ticket numbers, then you use the Stock Take Tickets program to print stock take tickets for a selected range of items you are counting within a warehouse.

Toolbar and menu

Field Description
Start processing

Applies your selections and begins the stock take.

A snapshot is taken of the selected inventory at the current time (i.e. the costs and quantities for the selected stock items are saved).

Inventory movements processed against the selected stock items after you have run the Stock take selection are not reflected against the saved quantity.
Print Prints the information currently displayed in the Selected Stock Codes Report output pane.
Save Form Values This option is only enabled in Design mode (Automation Design). Your selections are saved and applied when the program is run in automated mode.

Form values and defaults are applied at operator level. They are not saved at role or group level.

Stock Take Selection

Field Description
Warehouses  
Warehouse selection

Indicate whether to include a single warehouse or define a list of warehouses for which to include stock codes in the stock take.
Warehouse Indicate the single warehouse for which to perform the selection.
Warehouse description This displays the description of the selected warehouse.
List of warehouses Indicate a list of warehouses in which to perform a stock take.

The system treats each warehouse as a separate stock count (i.e. you will have to confirm the stock count in each warehouse separately).
Options  
Include zero quantities on hand Includes stock codes in the stock take that have a zero quantity on hand.
Include stock on hold
Option Description
Yes Includes stock codes that are on hold in the stock take.
No Excludes stock codes that are on hold from the stock take.
Only Includes only stock codes that are on hold in the stock take.
Include stock with a supersession date

Enable this to indicate a specific supersession date for which to include stock codes in the stock take.

[Note]

If this option is not selected, then any item with a supersession date is ignored.
From supersession date Indicate the specific supersession date for which to include stock codes in the stock take.
Part category Indicate a specific part category for which to include stock codes in the stock take or select All to include stock codes irrespective of their part category.
Stock codes  
Stock code selection Indicate the stock codes to include in the stock take.

See also: Notes and warnings.
Supplier  
Supplier selection Indicate the suppliers for whom to include stock codes in the stock take.
Bin location  
Bin location selection Indicate the bin location(s) for which to include stock codes in the stock take.

You cannot select a Single or Range of bins when any Warehouse included in the stock take selection uses FIFO costingand multiple bins. In this case, all bins are automatically included for the Warehouse selection.
Product class option  
Product class selection Indicate the product class(es) for which to include stock items in the stock take.
Cycle count option  
Cycle count selection Indicate the stock items to include in the stock take, based on the cycle count defined against the item. You specify the number of times you want to count a stock item at the Quantity cycle count field in the Stock Codes program.
Unit of measure option  
Unit of measure selection Indicate the units of measures for which to include stock codes in the stock take.
Warehouse ABC classes  
Warehouse ABC class selection Indicate whether the ABC class must be used to select stock codes for the stock take.
[Note]

The Stock Take Selection program selects stock items for the specific warehouse being counted.

If you want items to be selected based on the ABC classification, then you must ensure that the ABC analysis required option (Stock Codes) is enabled against the stock items and that the ABC Analysis report is processed for each warehouse against which a stock take is required.

OptionDescription
All classesIncludes all stock items in the stock take, regardless of their ABC classification.
Selected classesIndicates specific classes of stock items to include in the stock take.
'A' items Indicates that 'A' class items must be selected for the stock take.
'B' items Indicates that 'B' class items must be selected for the stock take.
'C' items Indicates that 'C' class items must be selected for the stock take.
'D' items Indicates that 'D' class items must be selected for the stock take.
Warehouse default bin  
Warehouse default bin selection This option is only available when the warehouse is not using multiple bins (i.e. multiple bins is not enabled).

Indicate a selective range of warehouse default bins for which you want to include stock codes in the stock take (i.e. this lets you select items based on the warehouse default bin).
After processing completed

These options are displayed within programs that can be automated. They enable you to indicate the action you want to perform once processing is complete (see Automation Design).

Selected Stock Codes Report

This pane displays the results of the processing function you selected once processing is complete (unless you selected the option to close the application from the After processing completed section).

[Note]

Information is only displayed in this pane if you selected the Print this report option from the After processing completed section.

Notes and warnings

Prerequisites

  • If you want to take stock of items that are traceable or serialized (or if you are using multiple bins) then you should run the Balance function of the Inventory Period End program before using the Stock Take Selection program.

    This is especially necessary if you have encountered errors during the processing of lot traceable or serialized items.

  • If you intend counting serial numbers and using the serials as the basis of the stock take, then you should first run the Serial File Balance Report to identify any discrepancies between the on hand quantity for a stock code within the serial tracking system and the on hand quantity within the warehouse file.

    This should be done even if no errors have occurred during the processing of serialized items. The discrepancies need to be resolved before processing a stock take.

FIFO

  • In a multiple bin warehouse (where FIFO is in use) you won't be able to select a single or range of bins as the entire warehouse needs to be included in the stock take. FIFO buckets are not linked to bins, so to balance the quantity in the FIFO buckets with the quantity in bins (e.g. in case of an adjustment) all bins need to be counted.

Restrictions and limits

  • The following items will be excluded from the stock take:

    • Traceable items residing in the inspection warehouse are ignored from the stock take.

    • Stock items defined with the following part categories:

      • G - Phantom part

      • K – Kit part

      • N - Notional part

      • P - Planning bill

      • S - Subcontracted

    • Serialized items for which you have not included all bins in the stock take.