You use this program to define the setup options for the Return Merchandise Authorization system.
For this module to run efficiently, we recommend that you indicate the options you require before processing any transactions. However, most of the options can be changed later, if necessary.
Field | Description | ||||
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For fix in-house | |||||
Create sales order |
Select this if, when repairing/refurbishing an item returned by a customer, you want to create a sales order at the time of cross-shipping the merchandise. Cross-shipping is typically required when the customer is unable to return the defective item before receiving the replacement. |
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Create job |
Select this to create a works order for the repair of merchandise that has been returned by a customer. |
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Both |
Select this to create a sales order at the time of cross-shipping merchandise as well as a works order for the repair of merchandise that has been returned by a customer. |
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No action required |
Select this if no repairs are required and you only want to print the RMA. |
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Number of days to retain | |||||
Completed RMAs |
Indicate the cut-off date according to which completed RMA transactions are deleted by the RMA Purge program. An entry of 9999 indicates that you want to retain records indefinitely. |
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ECC items | |||||
Prompt for rev/rel at issue |
Select this to be prompted for the revision and release of ECC-controlled items at the time of issuing an RMA or at the time of processing an RMA receipt.
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Print RMA document | |||||
At issue |
Select this to print the RMA document at the time of issuing the RMA (i.e. no values are printed). If you have also selected the cross-shipment option then you will be able to maintain the sales order and print it as well as the RMA document. |
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At receipt |
Select this to be able to print the RMA document only at the time of receipting the returned merchandise. You will be able to add/maintain jobs and credit notes as well as print the RMA document. |
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Both |
Select this to be able to print the RMA document at the time of issuing and receipting the RMA. This applies only to the printing of RMA documents on-line. It does not apply to documents printed using the RMA Document Print program. |
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Details | |||||
Problem code mandatory |
Select this to force the operator to enter a problem code at the time of issuing an RMA.
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Prompt for save |
Select this to be prompted by the RMA Issues and Receipts program to save lines entered on a RMA. Otherwise the RMA Issues and Receipts program saves lines automatically. |
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Save |
Select this to save the selections you made on all the tab pages and to exit the program. |
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Select this to print a report of your Return Merchandise setup options. It is advisable to keep this report for disaster recovery purposes. |
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Cancel |
Select this to exit the program without saving any changes you made. |
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Help |
Select this to view the latest online Help documentation for this program. |
Field | Description | ||||
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Cross-shipment options | |||||
Create sales order |
Select this to automatically create a sales order when issuing an RMA that requires a cross shipment (i.e. where a customer requires the replacement item before being able to return the defective item). |
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Capture serial numbers |
Select this to be prompted to enter serial numbers when processing a cross-shipment. If you do not select this option then you only need to supply the serial numbers at the time of invoicing (i.e. when the order goes to a status of 8).
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Max days allowed for returned product |
Indicate the maximum number of days that merchandise returned for cross-shipment can be received before warning messages are displayed. |
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Restocking options | |||||
Restocking % |
Indicate a default re-stocking percentage fee that you want to apply to returned merchandise for which the customer has requested a credit. |
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Restocking product class |
Indicate the default product class for re-stocking. |
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Prompt for restock | |||||
At line level |
Select this to be prompted to accept or change the restocking fee (if configured) when you end an RMA.
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Apply restock automatically |
Select this to automatically apply the defined restocking fee when you end the RMA. |
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Apply restocking fee to | |||||
Defective credit |
Select this to indicate that re-stocking is required when the customer is credited for the return of defective items. |
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Defective in warranty |
Select this to indicate that re-stocking is required for the repair of items that are still under warranty. |
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Defective out of warranty |
Select this to indicate that re-stocking is required for the repair of items that are no longer under warranty. |
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General return |
Select this to indicate that re-stocking is required when the customer is unhappy with the product and requires a credit. |
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Incorrect order |
Select this to indicate that re-stocking is required for a returned item that was incorrectly ordered by a customer. |
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Incorrect shipment |
Select this to indicate that re-stocking is required for a returned item that was incorrectly shipped to a customer. |
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Short shipment |
Select this to indicate that re-stocking is required when the customer needs to be credited for the balance of a shipment that was short-supplied. |
Field | Description | ||||||||||||||||||||||
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Default warehouse for | |||||||||||||||||||||||
Receiving - credits |
Indicate the default warehouse that must be used when receiving RMAs. |
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Repairs |
Indicate the default warehouse that must be used for repairing RMAs. |
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Restocking components |
Indicate the default warehouse that must be used for components when the Restocking components option is selected |
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Default line type | |||||||||||||||||||||||
Stocked |
Select this if you want RMA issues to default to stocked lines. |
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Non-stocked |
Select this if you want RMA issues to default to non-stocked lines. |
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Other defaults | |||||||||||||||||||||||
Receipt action |
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Invoice terms |
Indicate the default invoice terms to use for a cross-shipment or exchange order. If this is blank, then the invoice terms defined against the customer are used by default. |
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Non-stocked u/m |
Indicate the default non-stocked unit of measure. |
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Non-stocked product class |
Indicate the default non-stocked product class that must be used. |
Field | Description | ||||
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RMA numbering method | |||||
Manual |
Select this if you want to enter an RMA number manually whenever merchandise is returned from a customer. |
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By company |
Select this to assign the next RMA number automatically at company level according to your entry at the Next RMA number field, when merchandise is returned from a customer.
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By branch |
Select this to assign the next RMA number automatically at branch level when merchandise is returned from a customer. You define the next RMA number to use against each branch using the AR Branches program.
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By branch - with prefix | Select this to assign the next RMA number, with a
prefix, automatically at branch level when merchandise is
returned from a customer. You define the prefix and next RMA
number to use against each branch using the AR Branches program.
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RMA numbering | |||||
Next RMA number | You use this field to indicate the next RMA number that will be used by the system if you indicated that your RMA numbers must be generated automatically. |
Field | Description |
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Prompts for user-defined fields |
The wording you assign to these fields is the wording displayed in entry/display forms. |
Header detail |
Indicate the prompt wording that must be displayed for the user-defined field that appears on the RMA header. |
Mandatory |
Select this to indicate that an entry must be made at this field when issuing an RMA. |
Line detail 1 |
Indicate the prompt wording that must be displayed for the first user-defined field that appears on the RMA detail line. |
Mandatory |
Select this to indicate that an entry must be made at this field when issuing an RMA. |
Line detail 2 |
Indicate the prompt wording that must be displayed for the second user-defined field that appears on the RMA detail line. |
Mandatory |
Select this to indicate that an entry must be made at this field when issuing an RMA. |