Cash Book > Setup > Currencies

Currencies

You use this program to capture and maintain details of currency exchange rates required within the system.

Currency Details

Field Description
Currency Indicates the code of the currency you entered on the toolbar.
Currency information  
Description Enter a description for the currency. This assists you in verifying that the correct currency has been entered.
Fixed exchange rate Sets the selling exchange rate equal to the buying exchange rate (i.e. both rates are fixed at the rate entered for the Buying exchange rate).

You typically select this option if you negotiated a fixed rate with your financial institution (i.e. you hedged against an exchange rate change for this currency).
Buying exchange rate The buying exchange rates are used to convert foreign currency transactions processed in the Accounts Payable and Purchase Order modules.
Multiply/Divide Select whether to multiply or divide the foreign currency by the exchange rate to determine the local currency equivalent.
Buying rate Indicate the rate to use to convert transactions entered in this currency into the local currency.
Buying rate test conversion Displays the conversion for one unit of the currency, enabling you to confirm your entries.
Selling exchange rate The selling exchange rates are used to convert foreign currency transactions processed in the Accounts Receivable and Sales Order modules.
Multiply/Divide Select whether to multiply or divide the foreign currency by the exchange rate to determine the local currency equivalent.
Selling rate Indicate the rate to use to convert transactions entered in this currency into the local currency.
Selling rate test conversion Displays the conversion for one unit of the currency, enabling you to confirm your entries.
EC Arrival declaration rate Define the EC Arrival exchange rates for the currency.

These fields only apply if the EC VAT system is required (Company Tax Options Setup).

The local values printed on the Aggregate Sales Listing and Supplementary Declaration reports produced by the Sales Tax EU and EC Declaration of Arrivals report are calculated using an EC Declaration Exchange rate which differs from the normal exchange rate used for posting transactions. EC Declaration Rates must be defined if you intend raising Purchase orders and/or Sales orders for EC Member States. If you do not define these rates, then the local values printed on the above reports will be incorrect.
Multiply/Divide Select whether to multiply or divide the foreign currency by the exchange rate to determine the local currency equivalent.
Arrival rate

Indicate the rate to use to convert transactions entered in this currency into the local currency.
Arrival rate test conversion Displays the conversion for one unit of the currency, enabling you to confirm your entries.
EC Dispatch declaration rate Define the EC Dispatch exchange rates for the currency and are only available if you indicated the EC VAT system is required (Company Tax Options Setup).

The local values printed on the Aggregate Sales Listing and Supplementary Declaration reports (produced by the Sales Tax EU and EC Declaration of Arrivals report) are calculated using an EC Declaration Exchange rate which differs from the normal exchange rate used for posting transactions.

EC Declaration Rates must be defined if you intend raising purchase orders and/or sales orders for EC member states. If you do not define these rates, then incorrect local values are printed on the above reports.
Multiply/Divide Select whether to multiply or divide the foreign currency by the exchange rate to determine the local currency equivalent.
Dispatch rate

Indicate the rate to use to convert transactions entered in this currency into the local currency.
Dispatch rate test conversion Displays the conversion for one unit of the currency, enabling you to confirm your entries.
Triangulation options

This is only available if you indicated that triangulation is required for the company (Company Maintenance).
Triangulation options required

Indicates you need to convert from one currency to another currency via an intermediate currency.
Intermediate currency

The intermediate currency that must be used to convert from one currency to another.
Tolerance

The amount of rounding allowed when converting.

Notes and warnings

Deletion considerations

  • You cannot delete a currency if:

    • it is your local currency;

    • it is defined as an alternative currency in the General Ledger; or

    • it is defined as an intermediate currency for currency triangulation.

  • SYSPRO does not verify whether the currency code you want to delete is defined against any Suppliers.

    If you delete a currency code that is used against a supplier, then you will be unable to process any transactions against that supplier until you add the currency code back.

Program access

  • Access to this program can be restricted per operator group (see Security Access).

  • Additional security can also be implemented in the following areas:

    • Functions/Activities can be restricted:

      • per operator (see Security Activities).

      • per operator role (see Role Activities and Fields Maintenance).

      • using Electronic Signatures (see eSignature Setup).

    • Fields can be restricted:

      • per operator (see Security Fields and Access).

      • per operator role (see Role Activities and Fields Maintenance and Role Access Control Maintenance).

Hints and tips

  • You can print a report of currencies added, deleted or changed if you enabled the Amendment journals required options (Accounts Receivable Setup or Accounts Payable Setup).

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.