Interface System Setup

General

Field

Description

Options

Exporting of files required

Enable this to allow this site to export files to other sites. When not enabled, this site can only import files.

Purge

Maximum age of records to retain

Indicate the number of days for which to retain records before they are removed automatically from the system.

This affords you some measure of protection if you forget to export your data files to another site. For example, if you enter 10 here, then your Inventory journal records are not deleted for at least 10 days after they were first created.

Update prices/discounts when importing inventory

Option

Description

Yes

Select this to update prices and discounts automatically when importing Inventory records using the Interface Import program.

The Update files from import option in the import program is enabled by default.

No

Select this if you do not want to update prices and discounts when importing Inventory records using the Interface Import program.

The Update files from import option in the import program is disabled by default.

Request at run time

Select this to decide at run time whether to update prices and discounts when importing Inventory records. Indicate this at the Update filed from import option in the Interface Import program.

Save

Select this to save the selections you made on all the tab pages and to exit the program.

Print

Select this to print a report of your SYSPRO Interface Setup setup options.

It is advisable to keep this report for disaster recovery purposes.

Cancel

Select this to exit the program without saving any changes you made.

Help

Select this to view the latest online Help documentation for this program.

EDI Options

Field

Description

Multiple customers per EDI sales order import

You use this to cater for multiple customers on a single EDI transmission file. Normally this is the case when files are received from multiple sources via an EDI clearing house or broker.

Option

Description

Allow

Select this to post sales orders to the customer number specified on the customer's purchase order.

If you select this option, then you must enter a valid SYSPRO customer code in the Order header section of the Purchase order export file (Purchase Order Export).

Disallow

Select this to post all sales orders in the SYSPRO file to the EDI customer

Sub-accounts only

Select this to post sales orders to the customer specified on the order only if that customer is a sub account of the EDI customer. Otherwise the sales order is posted to the EDI customer.

Options

Export/import contract pricing modifications

Select this to be able to export/import changes made to the contract pricing file.

Export lot and serial numbers with invoice

Select this to be able to export lot numbers and serial numbers using the Invoice, Credit & Debit Note Export program.

These lot and serial numbers are generated at the time of producing an invoice in the Sales Order module.

Insert of lines into EDI orders in S/O Entry allowed

Select this to be able to insert lines into EDI orders in the Sales Order Entry program.

If you enable this feature, then changes imported against the order after you have inserted lines are not valid. The reason is that a cross reference exists between the original customer order number/line number combination and the SYSPRO order number. Therefore, subsequent amendments to the updated order through EDI would either fail or possibly amend the incorrect sales order line.

Non-stocked EDI items

Default product class

Indicate the default product class to use for non-stocked order lines when importing sales orders via EDI.

Local Site

Field	Description
Local site options
Local site	Enter a code to uniquely identify the site of the company that is currently running.
Local site name	Indicate a description for your local site.
Local site EDI options
Sender/receiver code	Enter an alphanumeric code to use to indicate the origin of an EDI transmission to this local site's trading partners. When exporting files, the code is included in the file header. When importing files, it is matched to the code in the header of the file being imported. This code is linked on the receiver's side to a debtor's account.
Next transmission reference	Enter the next transmission number to be used. This number is used as a suffix to generate unique transmission references. When exporting files, it is included in the file header. It is incremented by 1 each time a file is transmitted.