Archive Maintenance

Functions

Field

Description

Change

Select this to amend the highlighted archive file. You can optionally change the file name/location of the highlighted archived file, specify whether the file is stored offline, and enter a comment.

Delete

Select this to delete the highlighted archive from the file.


	Regardless of whether you select multiple or all archives, only the first archive in the selection is deleted. The Select All function is used to change the file path of all archived files.

Include

Select this to indicate the types of archived files you want to display in the listview.

Include
Sales order	Select this to indicate that you want to include archived sales order in the list of archived files displayed.
Sales order invoice	Select this to indicate that you want to include archived sales order invoices in the list of archived files displayed.
WIP job	Select this to indicate that you want to include archived jobs in the list of archived files displayed.
BOM structure & routing	Select this to indicate that you want to include archived structures and routings in the list of archived files displayed.
Select All	Select this to highlight all the archived files
Deselect All	Select this to deselect all archived files from being displayed in the listview. By default, all file types are selected for display in the listview. You would typically select this option to deselect all file types and then select one or two file types to display in the listview.
OK	Select this to return to the listview and only display your selections.
Cancel	Select this to ignore any changes you made and to return to the listview.

Archive Details

Select this to view details stored against the highlighted archive file.

Select All

Select this to highlight all the archived files that are listed. This function is used to change the file path of all archived files.

Change File Path

Select this to change the directory for each archive file highlighted using the Select All function.

This does not change the name of the file, only the path to the file name.

Although a warning message is displayed if you specify a path name that does not exist, the path is created and each of the files you highlighted is assigned to this path.

File Path
File path	Indicate the full path name for the archived file.
Save	Select this to apply the new file path.
Close	Select this to ignore any changes you made and to return to the listview.

Listview columns

Details of files currently archived are displayed in this listview.

Column	Description
Archive type	This indicates the type of archive file (e.g. sales order, job, structure & routing).
Archive number	This indicates the archive number.
Date of archive	This indicates the date on which the file was archived.
Operator	This indicates the operator who archived the file.
Archive file name	This indicates the location and the name of the archive file.
Comment	This indicates descriptive text assigned to the archive file.

Archive Maintenance

This screen is displayed when you select the Change Archive function.

Field

Description

Archive details

Type

This indicates the type of archive file (e.g. sales order, job, structure & routing).

Number

This indicates the archive number.

Date

This indicates the date on which the file was archived.

File name

Optionally indicate the new location and/or the new name of the archive file.

SYSPRO creates archive files according to the format: Xyynnnnn.XML where:

X indicates the company id
yy indicates the type of archive (e.g. SO - sales orders, JB - jobs, BO - bill of materials)
nnnnn indicates the archive number.


	Because a new archive file is generated each time you run a purge function (i.e. files are not appended to existing ones) you can rename an archive file without compromising data.

File stored offline

Indicate that the archive file is stored off-line (e.g. CD or tape drive). This enables the system to prompt for the archive file if an operator attempts to access a record that is stored off-line.

Comment

Enter any descriptive notes you want to assign to the archive file.

Save

Select this to save the changes you made.

Close

Select this to return to the previous screen.