General Ledger > Browses > Browse on General Ledger Codes

Browse on General Ledger Codes

You use this program to view details of General Ledger account codes currently defined.

Listview columns

Column Description
Ledger code This indicates the General Ledger account code.
Description This indicates the description for the Ledger code.
Balance This indicates the last updated account balance.
Group This indicates the ledger group to which the account belongs.
Type This indicates the account type.
Control This indicates whether the account is a control account.
On hold This indicates whether the account is currently on hold.
Index 1 - 2 This indicates the first and second reporting indexes defined against the ledger code.

Notes and warnings

Restricted maintenance

  • You cannot maintain information displayed in this listview if access to the program is set to Browse only, but access to the corresponding maintenance program is not allowed (see Security Access).

  • Because this program can be accessed from multiple programs and different companies, you can only maintain ledger codes when browsing on your current company.

Display limitations

  • Ledger account balances are only displayed in the listview when the option: Show account balance in ledger browse is enabled (General Ledger Setup).

Deletion considerations

  • You cannot delete a ledger code if ANY of the following conditions apply:

    • Detail movements exist for the current ledger year. This does not apply to the Forced balance account.
    • Non-zero values are held against: the current balance; the opening balance for the current year; or any of the closing balances for the current year. This does not apply to the Forced balance account.
    • Historical balances exist against the ledger code. The number of years to keep history is defined within the (General Ledger Setup) program.
    • You have enabled commitment accounting (General Ledger Setup) and commitments exist against the ledger code.

  • You cannot delete the Forced Balance account if it has been defined as a rounding ledger code for an alternate currency (see GL Alternative Currency Setup).

    [Note]

    If you delete the Forced Balance account, then you cannot use the GL Period End program until you recreate (re-add) it.

eSignature considerations

Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.

Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.

eSignature Transaction Description
GL Code added

Controls access to the Add or New function in the General Ledger Codes Browse, Browse on General Ledger Codes and General Ledger Codes programs.
GL Code changed

Controls access to the Change function in the Browse on General Ledger Codes, General Ledger Codes Browse and General Ledger Codes programs.
GL Code deleted

Controls access to the Delete function in the Browse on General Ledger Codes, General Ledger Codes Browse and General Ledger Codes programs.