You use this program to update the Cash Book bank balance with any permanent entries that were created using the Cash Book Permanent Entries Maintenance program.
| Field | Description | ||||
|---|---|---|---|---|---|
| Start Processing | Select this to extract and process all the permanent entries created for the selected bank into the period you indicated. | ||||
| Select this to print the information currently displayed in the Report pane. | |||||
| Save Form Values | This option is only enabled in Design mode (Automation Design). Your selections are saved and applied when the
program is run in automated mode. Form values and defaults are applied at operator level. They are not saved at role or group level. |
||||
| Change Period | Select this to use the Change Posting Period program to change the
posting period and year to which you want to post the
entries. You can process 'catch up' postings for Cash Book permanent entries. For example: You added a Cash Book Permanent Entry for the current month but did not post the entry in the current month. You then processed the Cash Book Period End. You can still post the entry into the Previous Month 1 and then also into the current month. If the Cash Book is integrated to the General Ledger and/or another module, then the period in the General Ledger and the other module must also be open.
See Password considerations in Notes and warnings. |
||||
![[Note]](images/note.png)
| Field | Description |
|---|---|
| Bank options | |
| Bank | Indicate the code of the bank to which the permanent entries must be posted. |
| Description | This displays the description for the Bank code entered. It enables you to verify that the correct bank code was entered. |
| Posting information | |
| Last extracted date | This displays the system date on which the permanent entries were last posted. |
| Current month | This indicates the period in which the transactions
will be created. The current period and year are displayed by default. You use the Change Period function to change the posting period. |
| Current year | This indicates the year in which the transactions will be created. |
| After processing completed |
These options are displayed within programs that can be automated. They enable you to indicate the action you want to perform once processing is complete (see Automation Design). |
The information in this pane is displayed once processing is complete, providing you did not select the option: After processing completed > Close this application.
The value of deposits and withdrawals processed, the number of entries posted and any error messages encountered are displayed.
You use the After processing completed options to print or email this information.
-
If the GL analysis required option is enabled for a ledger account used in this program (General Ledger Codes or GL Structure Definition) then the Capture GL Analysis Entries program is displayed when you post the transaction, so that you can enter the analysis details. For a sub module transaction, the sub module must also be linked to the General Ledger in Detail at company level (General Ledger Integration) or at ledger account code level (General Ledger Codes or GL Structure Definition). GL analysis entries cannot be entered from sub modules if the sub module is linked to the General Ledger in Summary at company level or at ledger account code level.
Note that the GL analysis required option is ignored for all GL codes which are defined in General Ledger Integration. This applies even when the GL code is manually entered in a posting program. Although GL integration programs may be entered manually, they may also be called automatically by other programs or may be automated, which means that they can never be stopped to allow GL analysis entries to be captured.
If the GL analysis code used does not exist in the GenAnalysisCat table, then a message to this effect is displayed and the program will not prompt for analysis again. The GL journal will be created but not posted until the GL code, GL analysis code and GL journal are corrected.
The Ask Me Later function is only available when the option: Force GL Analysis - GL journal posting is enabled for the sub-module (General Ledger Integration).
General Ledger analysis entries are always distributed in the local currency, regardless of the currency in which the original transaction is processed.
Password access to the following functions in this program may be defined in the Password Definition program. When defined, the password must be entered before you can access the function.
| Field | Description |
|---|---|
| CB posting to a previous month | This password restricts access to posting Cash Book transactions to a previous period (see Multi-period accounting). |
Inserting Application Help
You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.
Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.
-
Open the program for which you want to insert application help into a customized pane.
This functionality is only available for a program that has panes.
-
Right-click any form field.
You can also click the triangle menu icon that appears in the title area of a pane.
-
Select Insert Application Help from the context-sensitive menu.
The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.
Removing the Application Help pane
If you no longer want to display application help in a pane for your current program, you can simply remove it.
-
Select the Close icon in the right-hand corner of the application help pane.
-
Confirm that you want to delete the pane.