Only those items that are not on hold are transferred.

This option is disabled if your number of Accounting periods per year is set to 13 (Company Setup).

Select this to transfer the highlighted capex item to the assets register.

If an asset was already generated for the requisition line and the asset has not already been depreciated, then you can add the current cost and quantity of the requisition line to the existing asset. If you select not to increment the asset, then the requisition line is not generated. If you want to generate the requisition line as a separate asset, you need to change the Asset code of the requisition line and then generate the new asset from the requisition line.

Only those items that are not on hold are transferred.

If any errors prevent the transfer of an asset in suspense into the Assets Register, then no assets in suspense are transferred.

This option is disabled if your number of Accounting periods per year is set to 13 (Company Setup).

You cannot select this option if the capex item currently highlighted is on hold or you are not allowed to generate assets.

See Activity considerations in Notes and warnings.

You typically place an asset in suspense on hold to prevent it from being transferred to the assets register when you select the Generate option.

Yes indicates that the item is on hold and is not transferred to the assets register when you select the Generate option.

This indicates the code of the asset to be generated from the asset in suspense.

This field is disabled and the asset code is allocated in the Asset Capex Items program when the Asset key type is numeric and the Asset numbering method is Automatic.

The capex item is only added as an asset once a purchase order for the item has been received or the when job for the item is complete and the asset can be released from suspense.

See also Asset code generation examples.

This indicates whether you have previously processed an asset transfer quantity for the capex item.

'Yes' indicates that a partial transfer has been processed for the capex item. In this case, you will be unable to change any of the descriptive information for the capex item.

This field is used to accumulate month-to-date and year-to-date expenses. It is also the default branch used for the asset in Asset Transactions and Asset Labor Time Sheet Posting programs, but can be overridden at the time of entry.

Additionally, the Assets Register can be integrated to the General Ledger at branch level using the Assets interfaces option in the General Ledger Integration program.

The group can be used for ledger integration purposes to establish the correct ledger codes for the various depreciation codes. If the group is included as part of the integration level for assets (see Assets Ledger Interface - Integration Level) then you cannot change the group against an existing asset using the Assets program. You have to use the Asset Transfer program to transfer the asset to the new group.

Items that you want to attach using the Asset Master Sub-assets program, must belong to the same group.

Asset transactions may be integrated to the General Ledger by Cost center (General Ledger Integration) and cost centers can be defined within Branches for integration purposes.

Specify the location of the asset, which is used as a subtotalling criterion when printing reports.

Items that you want to attach using the Asset Master Sub-assets program must be in the same location.

You use the asset type to classify the asset. An asset type must be defined against each asset.

It is can be used as a selection criterion when printing asset details using the Asset Full Enquiry Listing program.

The accumulated depreciation entries for all assets are posted to the ledger according to the integration method defined in the General Ledger Integration program.

This field is automatically enabled and you must enter a valid general ledger code when the Post book value depreciation to option is set to Individual asset (Assets Register Setup).

You can enable this field by selecting the option Depreciate by asset below when the Post book value depreciation to option is set to Integration setup (Assets Register Setup). You must then enter a valid General ledger code for the depreciation transactions for this asset. The code you enter here is then used for depreciation transactions for this asset and the code defined in the General Ledger Integration program is ignored.

It could be used to indicate the whereabouts or the condition of an asset at a particular time. For example, if the asset is being refurbished, is in storage or temporarily out of commission.

The Asset status code is used for information purposes only and does not have to be defined against an asset.

This is only an information field and can be used to perform asset count selections using the Asset Count Extract-Cancel program.

For example, for a vehicle it could be the name of the driver.

This field is not mandatory and is used for information purposes only.

For example the Fleet Manager could be the responsible owner for all vehicles in the organization.

Although this field is used for information purposes only, an owner must be defined against each asset.

Enter the purchase date of the asset.

	This date must be on or before the current period end date of your Assets module (Assets Setup). You cannot add assets into the future.

You must enter this purchase date when your number of Accounting periods per year is set to 12 (Company Setup). However, you need not specify the Purchase period and Purchase year as the system calculates these based on the purchase date.

When your number of Accounting periods per year is set to 13 (Company Setup) then you must enter this purchase date and the Purchase period and Purchase year, as the system cannot calculate these for 13 accounting periods. In this case, the purchase date is merely a memo date and the purchase period and year are used for calculations.

If the purchase date is in a previous financial year and Assets is integrated to the General Ledger, then the cost and accumulated depreciation for the previous year are posted to the appropriate balance sheet accounts. The expense side of the accumulated depreciation for the previous year is posted to the Asset clearing account. The depreciation for the current year is posted to the depreciation expense account. The depreciation for the current period is posted when you run the Asset Depreciation Calculation program and select to update depreciation. Depreciation is calculated according to the Date conventions you indicated (Assets Register Setup).

Indicate the financial period in which the asset was purchased.

You cannot enter this when your number of Accounting periods per year is set to 12 (Company Setup) as the system calculates it from the Purchase date entered.

Indicate the financial year in which the asset was purchased.

You cannot enter this when your number of Accounting periods per year is set to 12 (Company Setup) as the system calculates it from the Purchase date entered.

A partial quantity can be entered (i.e. you do not have to enter the full Purchase order or Job quantity). When you enter a partial quantity, the system calculates the Book value Cost/value in proportion to the quantity entered.

	When processing partial quantities, no catch up depreciation is calculated. Each quantity entered is depreciated from the current period onwards.

Enter a valid depreciation code. Depreciation for the asset is calculated based on the depreciation type defined against the depreciation code (see Asset Depreciation Codes).

If you have already specified a Group code for this asset, then the Book value depreciation code assigned to the group is displayed here, but can be changed.

This indicates the residual value (if any) for Book value purposes.

By default, book value depreciation is calculated on the Cost/value of the asset, unless a residual value is defined and the option: Exclude residual from depreciation for - Book value (Assets Setup) is enabled. In this case, the residual value is deducted from the cost of the asset before calculating book value depreciation.

An asset is depreciated until the residual value entered here is reached (i.e. the accumulated value equals the difference between the cost value and the residual value.

For example:

You have and asset with a cost of 100 000 and a residual value of 10 000. Assume that the asset is depreciated at 20% per annum straight line with no varying depreciation.

The asset is always depreciated only until the book value residual amount entered here is reached (i.e. the accumulated depreciation equals the difference between the cost/value and the residual value).

	If a Minimum book value is defined against the asset group for this asset (Asset Groups) and the Minimum book value is greater than the Residual value defined here, then the asset is depreciated up to the Minimum book value defined against the group and not the Residual value defined here.

If no residual value is entered, then the asset is depreciated until its current asset value is zero, assuming no minimum book value for the asset group is defined (Asset Groups).

The through-put value you enter in this statistical ledger code is used by the Asset Depreciation Calculation program when calculating the depreciation value for the asset for the current period. For this reason, you would create a unique statistical ledger code for each asset for which you want to calculate depreciation based on Statistical EUL.

For example, if you are depreciating a vehicle based on throughput of kilometers, then for each period, you will enter the kilometres travelled for that period in the statistical ledger code you define here.

This field is only enabled if you entered a Statistical EUL depreciation code (Asset Depreciation Codes) for the asset.

Enter the estimated throughput value for the entire life of the asset. This is used for calculating the Statistical EUL depreciation amount.

For example, if you are depreciating a vehicle based on through-put of kilometers and the vehicle's estimated total life in kilometres is 300 000, then you enter 300 000 in this field.

This field is only enabled if you entered a Statistical EUL depreciation code type at the Depreciation code field.

EUL is an acronym for Estimated Usable Life.

You use this field to enter the fixed number of periods over which the asset must be depreciated.

For example, if the Estimated Useful Life (EUL) of the asset is 10 periods, then you enter 10 in this field. The asset is then depreciated over 10 periods.

This field is only enabled if you entered a Fixed EUL depreciation code (Asset Depreciation Codes) for the asset.

Enter the fixed number of years over which the asset must be depreciated.

This defaults to the default number of periods defined against the depreciation code, but can be changed.

When this option is deselected, the Book value depreciation for this asset is calculated as usual. This is the default selection.

When this option is selected, system stops calculating Book value depreciation for this asset. Not only is Book value depreciation not calculated for the asset, but no depreciation is calculated for the asset on Asset Movement Schedule for future periods.

Indicate the date on which Book value depreciation of the asset must start.

	Depreciation is calculated according to the Date conventions you selected (Assets Register Setup).

Indicate the financial year from which Book value depreciation for the asset must be calculated.

This applies only when your number of Accounting periods per year is set to 13 (Company Setup).

You must enter the start depreciation year number as the system cannot calculate it based on the Start depreciation date. The Start depreciation period no together with the Start depreciation no year govern most date manipulations, so you need to ensure that these are correct.

When your number of Accounting periods per year is set to 12 (Company Setup) you cannot enter this as the system calculates it from the Start depreciation date entered.

Indicate the financial period from which Book value depreciation for the asset must be calculated.

This applies only when your number of accounting periods per year is set to 13 (Company Setup).

You must enter the start depreciation period as the system cannot calculate it based on the Start depreciation date. The Start depreciation period no together with the Start depreciation no year govern most date manipulations, so you need to ensure that these are correct.

When your number of Accounting periods per year is set to 12 (Company Setup) you cannot enter this as the system calculates it from the Start depreciation date entered.

This indicates the total cost at which the capex Quantity must be transferred into Assets.

This is calculated by the system based on the cost against the purchase order or job.

If you entered a partial quantity of the capex item in the Quantity field (Asset details), then the system calculates the total pro-rata cost based on the quantity entered. For example, if the total cost of the job/purchase order is 1 000 for a capex quantity of 10 and you enter a quantity of 3, then the system calculates the cost/value as 300.

	If you can change this cost/value, then for the next transfer quantity of this capex item into Assets, the system calculates the cost/value based on the Purchase order/Job and not on the value you entered on this transfer. If you change the cost/value, then you must enter the total price (not unit price) for the Quantity entered.

Each Book value Cost/value entered and posted adds to the cost/price of the asset.

Enter a valid depreciation code. Depreciation for the asset is calculated based on the depreciation type defined against the depreciation code (see Asset Depreciation Codes).

If you already specified a Group code for this asset, then the tax depreciation code assigned to the group is displayed here, but can be changed.

This indicates the residual value (if any) for tax purposes.

By default, tax value depreciation is calculated on the Tax Cost/value of the asset (Asset Acquisition) unless a residual value is defined and the option: Exclude residual from depreciation for - Tax value (Assets Setup) is selected. In this case, the residual value is deducted from the tax cost of the asset before calculating tax value depreciation.

The asset is always depreciated only until the tax value residual amount entered here is reached (i.e. the accumulated tax depreciation equals the difference between the tax cost/value and the tax residual value).

	If a Minimum tax value is defined against the asset group for this asset (Asset Groups) and the Minimum tax value is greater than the Residual value defined here, then the asset is depreciated up to the Minimum tax value defined against the group and not the Residual value defined here.

If no residual value is entered, then the asset is depreciated until its current tax asset value is zero, assuming no minimum tax value for the asset group is defined (Asset Groups).

Enter the General Ledger code to which you will process the statistical throughput tax value for the current period. This ledger code must have an Account type of Statistical (General Ledger Codes).

The through-put value you enter in this statistical ledger code is used by the Asset Depreciation Calculation program when calculating the depreciation tax value for the asset for the current period. For this reason, you would create a unique statistical ledger code for each asset for which you want to calculate tax depreciation based on Statistical EUL.

For example, if you are depreciating a vehicle based on throughput of kilometers, then for each period, you will enter the kilometres travelled for that period in the statistical ledger code you define here.

This field is only enabled if you entered a Statistical EUL depreciation code type at the Depreciation code field.

Enter the estimated throughput value for the entire life of the asset. This is used for calculating the Statistical EUL depreciation amount.

For example, if you are depreciating a vehicle based on through-put of kilometers and the vehicle's estimated total life in kilometres is 300 000, then you enter 300 000 in this field.

This field is only enabled if you entered a Statistical EUL depreciation code type at the Depreciation code field.

EUL is an acronym for Estimated Usable Life.

This defaults to the default number of periods defined against the depreciation code, but can be changed.

Enter the fixed number of periods over which the asset must be depreciated.

For example, if the Estimated Useful Life (EUL) of the asset is 10 periods, then you enter 10 in this field. The asset is then depreciated over 10 periods.

This field is only enabled if you entered a Fixed EUL depreciation code (see Asset Depreciation Codes) for the asset.

Enter the fixed number of years over which the asset must be depreciated.

This defaults to the default number of periods defined against the depreciation code, but can be changed.

This enables you to define an asset with a depreciation start date for Tax allowance (wear and tear) depreciation that differs from the depreciation start date for Book value depreciation.

	Depreciation is calculated according to the Date conventions you selected (Assets Register Setup).

Indicate the financial year from which Tax value depreciation for the asset must be calculated.

This applies only when your number of Accounting periods per year is set to 13 (Company Setup).

You must enter the start depreciation year number as the system cannot calculate it based on the Start depreciation date. The Start depreciation period no together with the Start depreciation no year govern most date manipulations, so you need to ensure that these are correct.

When your number of Accounting periods per year is set to 12 (Company Setup) you cannot enter this as the system calculates it from the Start depreciation date entered.

Indicate the financial period from which Tax value depreciation of the asset must be calculated.

This applies only when your number of Accounting periods per year is set to 13 (Company Setup).

You must enter the start depreciation period as the system cannot calculate it based on the Start depreciation date. The Start depreciation period no together with the Start depreciation no year govern most date manipulations, so you need to ensure that these are correct.

When your number of Accounting periods per year is set to 12 (Company Setup) you cannot enter this as the system calculates it from the Start depreciation date entered.

The information for each Alternate valuation book can be viewed using the Asset Query program and can be printed on the Asset Movement Schedule and the Asset List of Disposals by selecting the alternate valuation report options.

The fields available against each Alternate valuation book are the same as described against the Book value details section above.

No other information against the existing asset is changed.

If any errors prevent the transfer of an asset in suspense into the Assets Register, then no assets in suspense are transferred. The errors encountered are included in the report.