Select this to print up to 5 alignment pages enabling you to test the layout and form pitch of your continuous stationery.

You can select the up/down arrows at the Alignment option to indicate the number of test statements to print to check the alignment of the stationery in your printer.

This only applies when you generate statements for a single statement format.

Select this to preview the document before printing it. This option also enables you to email the statement to the customer, irrespective of which Document transmission method for statements is defined against the customer (Customers).

This option is only enabled when:

Select this to generate the statements according to your selections.

If you selected to generate a statement for a single customer, and that customer's Document transmission method is set to Fax, then when you select the Print/Send option, you can select to either fax or email the statement to the customer.

If you selected to generate a statement for a single customer, you can use the Preview Document function to preview the document before printing it. When emailing to a single customer from the Print Preview screen, the default email address against that customer is used.

If you did not select to print zero balance customers (AR Statement Format - Preferences) then no statements are generated for customer's whose account balance is zero, if no movements have taken place on the account during the month for which statements are being printed. If any movement has occurred on the customer's account during the month for which statements are being printed, then the statement is printed even if the balance is zero.

At the end of processing, the Print Summary pane displays the total number of statements produced and the value of statements produced in each of the customer currencies. You indicate your preferences for viewing, printing or emailing this information in the After processing complete section of the Report Options.

Statements generated in automated mode will print to the default printer. Before running the scheduled tasks ensure that any customized stationery is added to this printer.

Form values and defaults are applied at operator level. They are not saved at role or group level.

Select this to print the statement in SQL optimized mode.

The following sequencing options in the AR Statement Format program will be ignored if this option is selected:

This option is only available in a SQL environment.

Statements can be generated for the current and previous two months.

Indicate the order in which to generate the statements.

Indicate the date required to be printed on statements.

This date is also used for ageing calculations.

To generate statements for customers who have a debit balance and for customers who have a credit balance, you need to select both the Debits and Credits options. Alternatively, select the Balance selection option.

Select this to define the minimum amount a customer's balance must exceed before a statement is printed for that customer.

If you do not select this option, then statements are printed for all selected customers, irrespective of the balance type.

If you select All, then the value of transactions are printed regardless of the currency in which they were posted.

Indicate the customer(s) for whom to print statements.

When the Report sequence is set to Short name, you need to set the Sequence in the Browse on Customers program to Customer Short Name to be able to browse and select customer short names.

When emailing or faxing statements to a single customer, the program checks the email/fax setup options against the customer (Customers) and the Customer selection as follows:

Select this to generate statements for those customers to whom statements are set to be faxed.

The fax number defined in the Fax field under Document transmission (Customers) is used. This option produces statements according to the Fax/Email options defined against the customer.

Your selection here is ignored when you selected to generate statements for a single customer, because the Fax/Email options defined against the customer are used.

Select this to generate statements for those customers to whom statements are set to be emailed.

You can only bulk email statements if the statement format print method is defined as Word or SRS (see AR Statement Format) and your operator code is configured to allow the fax/mail integration facility (Operators - Options).

	The option: Group by email address (Maintain SRS Document Templates) must not be enabled when bulk emailing customer statements using a SRS document format.

When e-mailing a customer statement directly from SYSPRO's Print Preview screen, the e-mail address held against the customer (Customers) is used as the default, providing that you select to print a single customer statement.

This option produces statements according to the Fax/Email options defined against the customer. Your selection here is ignored when you selected to generate statements for a single customer, because the Fax/Email options defined against the customer are used.

Your selection here is ignored when you selected to generate statements for a single customer, because the Fax/Email options defined against the customer are used.

Indicate the single statement format to use when generating statements.

Statements are only generated for customers whose default statement format matches the statement format entered in this field.

If you selected the Print selection: Suppress customer's format, then you must enter the statement format to use in this field.

	If you enter a Standard document format, then statements are not emailed to any customers, irrespective of whether you indicated against the customer that statements must be emailed. The reason is that emailing is not supported for documents generated using a Standard document format (AR Statement Format).

By default, the statement format defined against the customer is used when generating statements (Customers).

	If no default statement format is defined against the customer (Customers) then the first format displayed in the listview pane of the AR Statement Format program is used.

Select this to ignore the statement format defined against the customer and use the statement format entered in the Statement format field of the Statement selection option.

	You need to select this option if you are printing statements to a disk file and only want one file to be created for the statement run.

Select this to print statements for balance brought forward customers as if they were open-item. i.e. all unpaid invoices are listed on the statement.

If you do not select this option, then the statements for balance forward customers are printed with a brought forward total followed by only current invoices being listed.

If you are printing statements using a Standard document format, the balance brought forward value is printed:

You use the Month-to-date Messages function (AR Statement Format) to define the message to print for the balance brought forward value.

Select this to list invoices for attached sub-account customers when printing statements for master account customers.

See also: Notes and warnings.

Select this to print statements for sub-account customers.

See also: Notes and warnings.

Select this to print invoices on the statement in date sequence.

When running in SQL optimized mode, the statement will print in invoice number sequence only.

This option will be ignored when running in SQL optimized mode.

Select this to exclude bitmaps from being printed on statements that are produced for this run of the program.

	This option only applies if you are using a Standard document format for your statements (AR Statement Format). If you are using an MS Word or SRS document format, then bitmaps are printed regardless of your selection at this option.

Your selection at this option, together with your selection(s) at the Customer options and the Fax/Email option for statements defined against the customer (Customers) determines whether statements are faxed and/or emailed and/or printed. The difference between the Print only and Send only options is: Print only selects the statements to print depending on the Fax/Email options defined against the customers. Send only behaves according to the Fax/Email options defined against the customers.

If you select both the Print and Send options, then statements are emailed and faxed to the selected customers for the selected statement formats and all statements for the selected customers and statement formats are printed.

This option is only enabled if the option: Fax/mail integration required is selected against your operator code (Operators - Options).

The following table lists whether statements are faxed, emailed and/or printed when selecting the Print & Send option for the various combinations:

Select this to only print statements for the selected customers and statement formats. No statements are faxed or emailed, irrespective of the Document transmission method defined against the customers (Customers).

The customers included in the statement print run depend on your selection at the option: Include customers to. For example, if you selected to include customers to Fax and Email, then statements are printed for those customers whose Document transmission method for statements is set to either Fax or Email (Customers).

The following table indicates when statements are printed when you select the Print only option for the various combinations of Document transmission options defined against customers (Customers):

Select this to email, fax and optionally print statements for the selected customers and statement formats.

This option is only enabled if the option: Fax/mail integration required is selected against your operator code (Operators - Options).

The fax number defined in the Document transmission method - Fax field (Customers) is used.

Statements are faxed or emailed to those customers whose Document transmission method for statements is set to either Fax or Email (Customers). In addition, statements may be printed for selected customers, depending on your selection at the Include customers to option. For example, if you selected to include customers to Fax and Email, then no statements are printed. If, however, you select to include customers to Email and Print, then statements are emailed to customers set to Email and printed for customers set to None (Customers).

The following table indicates whether statements are faxed, emailed and/or printed when selecting the Send only option for the various combinations:

Enter a message of up to 50 characters that to print in the total section of each statement.

	The message you enter in this field is only printed on statements if, against the statement format you are using to print the statements, you: selected the Preference: Sales message (AR Statement Format - Preferences) AND defined a print position against the field: Sales message position in the Total section of the format (AR Statement Format - Total Section).

These options are displayed within programs that can be automated. They enable you to indicate the action you want to perform once processing is complete (see Automation Design).

Refer to Invoice Ageing for details on how the aged balances for a customer are determined.

This indicates the value of statements produced in each of the customer currencies.

The currency code and currency description are displayed together with the total value of the statements generated for that currency.