You use this program to update the Cash Book with transactions processed for the payment run currently being processed in the Payment Cycle Maintenance program. When the EFT module is installed, this program also extracts all EFT payments into the EFT system.
| Field | Description |
|---|---|
| Integration to Cash Book | This option is disabled when reprinting Payment Registers. |
| Reconcile re-established voided checks | Select this automatically reconcile voided and re-established check transactions in the Cash Book. |
| OK | Select this to update the Cash Book. |
| Close | Select this to return to the previous screen. |
The check register prints the numbers of missing checks (check numbers not accounted for in the SYSPRO system) and duplicate check numbers issued.
A dummy check print file is included within the Accounts Payable module, which enables the program to print dummy numbers for any missing checks encountered. Dummy checks occur when you are using stationery which combines remittance advices and checks, and a remittance advice runs over more than one page. In that case, the word 'DUMMY CHECK' is printed on all checks except the last one.
When processing a Void payment run, the message 'Void payment is ignored as transaction is reconciled in Cash Book' is displayed when the original transaction you are voiding is already reconciled in the Cash Book.
The name printed on the check is printed on the register, irrespective of whether the supplier name was changed after the check was printed and before the Payment Register is generated.
The check number is printed in the Reference field.
Tax relief entries arise from the Execute AP Payment Run program when paying invoices against which tax relief was previously processed (see Payment Run Tax Relief Recovery).
This program is accessed by selecting the CB Integration/Print Pay Register option from the Payment Cycle Maintenance program.
This program only applies when Accounts Payable is linked to the Cash Book (Accounts Payable Setup)
AP Contra invoices are not included in this report. You need use the AP Contra Invoices report to generate the registers for postings made in the AP Invoice Contra program.
Once the payment register is printed, the payment run is set to a status of Complete.
If you are using Real Time General Ledger for Accounts Payable (General Ledger Integration) and you enabled the option: Force check no, then the journals for the General Ledger are only created when you run the AP Payment Register program, which means that the journals will include the check numbers. Refer to Accounts Payable Journals with 'Force check no' Option for additional details.
Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.
Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.
| eSignature Transaction | Description |
|---|---|
| AP Integration to Cash Book |
Controls access to the Integration to Cash Book function of the Payment Cycle Maintenance and AP Payment Register programs. |
You can use the Reprint > Selected Payment Registers option from the Payment Cycle Maintenance program to selectively reprint payment registers, and to reprint the payment register as often as required. The AP Payment Register Reprint program can be used to reprint payment registers.
You can use the AP Payment Register Reprint program to generate a list of checks issued and voided, and Electronic Funds Transfers (EFT) payments processed.