You use this program to view, execute and manage all documents (e.g. invoices, statements, quotations, etc.) in the document queue, when using server-side printing.
| Field | Description |
|---|---|
| Documents from: |
Indicate the time period of the documents to display in the listview. |
| Refresh list | Refresh the documents displayed in the listview. |
| Delete | Remove the selected document(s) from the queue. |
| Purge Manager | Open the Purge Manager window. |
| Field | Description | ||||
|---|---|---|---|---|---|
| Purge | Select to process the purge based on your selection criteria. | ||||
| Close | Select to close this window and return to the document queue. | ||||
| Purge options |
Indicate your criteria for the purge process to be by date, operator and/or document status. |
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| Purge by requested date | Indicate the date period if you want to purge by
date.
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| Purge by operator |
Indicate the operator if you want to purge by operator.
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| Purge by document status | Indicate the status type if you want to purge by status. | ||||
![[Note]](images/note.png)
This pane displays all of the documents which currently exist in the document print queue, based on your filter selections.
The following information is included in the listview:
| Column | Description |
|---|---|
| Request date | The date that the document was sent to the server. |
| Status | The current status of the document. |
| Send via | The method in which the document has been executed. |
| Sent |
This column reflects if the document has been sent as per it's instruction.
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| Priority | The current priority of the document. You are able to change the priority for each item in the queue (regardless of its status), however this only has an impact on items that have not yet started processing. |
| Document | Select the View Document hyperlink in this column to open the document or documents in the Document Preview window. |
If you select the View Document hyperlink in the Document column, the item selected is opened in a Document Preview window.
The following options are available for the document currently loaded in the preview screen:
| Field | Description | ||||
|---|---|---|---|---|---|
| Prints the document to the SYSPRO default printer. | |||||
| Print to | Prompts you with a print request dialog to select any printer installed on the client. | ||||
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Generates an email item with the document attached. If an email address exists in the database for that client, then the address is automatically populated. The email is not sent automatically, allowing you to edit the contents, subject heading, recipients, etc., before submitting the email.
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| Field | Description | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Apply Custom Filter | Apply the filter criteria defined to all documents in the listview. | ||||||||||||
| Reset | Clear all filters currently defined within the Filter Options pane. Click the Apply Custom Filter button for this reset to apply to all documents in the listview. | ||||||||||||
| Query options |
Indicate your preference on the following:
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| Request date selection | Indicate the request date filter type you require and the date period applicable. | ||||||||||||
| Completed date selection | Indicate the completed date filter type you require and the date period applicable. | ||||||||||||
| Operator selection |
Indicate the operator filter type you require and the operator code(s) applicable.
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| Document type selection | Indicate a document type by which to filter the listview. | ||||||||||||
| Status selection |
Indicate the status by which to filter the listview:
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| Destination selection |
Indicate the send type by which to filter the listview:
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Ensure that you have enabled the Server-side reporting using SQL option at the Reporting configuration field in the System Setup program.
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The minimum number of items displayed per page is 10.
The maximum number of items displayed per page is 9999.
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Server-side faxing is not currently available. However you can preview a document in this queue and then select to email the document to an email-to-fax contact.
Operator access to the following activities within this program can be restricted. You configure this using the Operators program.
| Activity | Description |
|---|---|
| SRS Server Allowed to change document priority | Controls whether an operator can change the priority of a document in the Document Queue program (server-side printing). |
| SRS Server Allowed to delete document | Controls whether an operator can delete a document in the Document Queue program (server-side printing). |
| SRS Server Allowed to view all documents in company | Controls whether an operator can view documents created by all operators (server-side printing). |
| SRS Server Allowed to preview document | Controls whether an operator can preview documents from the Document Queue program (server-side printing). |
| SRS Server Allowed to print document | Controls whether an operator can print documents from the preview window of the Document Queue program (server-side printing). |
| SRS Server Allowed to send document | Controls whether an operator can email documents from the preview window of the Document Queue program (server-side printing). |
| SRS Server Allowed to reprint/resend document | Controls whether an operator can reprint or re-email documents from the Document Queue program (server-side printing). |
| SRS Server Allowed to purge documents in company | Controls whether an operator has access to the Purge Manager in the Document Queue program (server-side printing). |