Purchase Orders > Landed Cost Tracking > Setup > Vessel Maintenance

Vessel Maintenance

You use this program to maintain details of vessels carrying consignments of goods once you have been notified of the vessel details for a new consignment or shipment from your supplier.

Vessel Maintenance

Field Description
Edit  
Change Vessel Select this to change the vessel number.
Change Departure Date Select this to change the date on which the vessel left its port of departure. See Change Departure Date.
New

Select this to add a new vessel or to maintain details for an existing vessel.

See Coding considerations in Notes and warnings
Change Vessel Select this to change the vessel number.
Change Departure Date Select this to change the date on which the vessel left its port of departure. See Change Departure Date.
Vessel Enter the vessel number (e.g. the flight number) you want to add or maintain.
Landed Cost Vessel Details These details are provided by supplier shipping the goods.
Vessel This indicates the number of the vessel you are currently maintaining.

You can change this number after you have added the vessel using the Change Vessel function.

See Coding considerations in Notes and warnings
Date of departure This indicates the date when the vessel left its port of departure.

You can change this date using the Change Departure Date option after you have added the vessel. See Change Departure Date.
Vessel name This indicates the name of the vessel.
Route This indicates the route the vessel is taking (i.e the route by which the shipment is arriving). The route code is validated. See LCT Routes>.

See Restrictions and limits in Notes and warnings
Estimated date of arrival This indicates the date on which the vessel is destined to arrive.

The default date is determined by adding the ETA (determined from the route code file) to the date of departure of the vessel.

The due date is changed for all order lines on all purchase orders for the shipment when you change the arrival date for an existing vessel if the Update due date with vessel arrival date option is enabled (Purchase Orders Setup). The date is changed according to the following calculation:

Due date = Estimated date of arrival + Number of days for demurrage + Number of days after demurrage

Non-working days are not taken from the company calendar and applied in LCT so the lead time entered here is in absolute days.
Actual date of arrival

This indicates the date on which the vessel actually arrived at its destination.

The due date is changed for all order lines on all purchase orders for the shipment when you change the arrival date for an existing vessel if the Update due date with vessel arrival date option is enabled (Purchase Orders Setup). The date is changed according to the following calculation:

Due date = Actual date of arrival + Number of days for demurrage + Number of days after demurrage.

Place of shipment This indicates the port of origin of the vessel.
Place of destination This indicates the port of destination of the vessel.
Vessel notes  
Notes Select this to use the Admin Notepad Editor (Monospaced Text) program to add or modify free format notes for the vessel.

You can use these notes to record additional information about the vessel or the shipment.

Change Vessel

This screen is displayed when you select the Change Vessel option.

Field Description
Cancel Select this to ignore any changes you made and to return to the previous screen.
OK Select this to change the vessel number.
Old vessel This indicates the current number of the vessel.
New vessel Enter the new vessel number for the shipment.

Change Departure Date

This screen is displayed when you select the Change Departure Date option.

Field Description
Cancel Select this to return to the previous screen without changing the departure date.
OK Select this to accept the information you entered.
Old departure date This indicates the current departure date of the vessel.
New departure date Enter the new departure date for the vessel.

This date is part of the key and is therefore always in yyyy/mm/dd format, regardless of the system date settings.

If you change the date of departure for an existing vessel, the due date on each order line for all purchase orders for the shipment are changed according to the follow calculation:

Due date = Estimated date of arrival + Number of days for demurrage + Number of days after demurrage

[Note]

If the date of departure is changed after adding purchase order lines to the shipment, then the duty calculation for the expected costs of these purchase order lines are based on the original departure date of the vessel.

Notes and warnings

Coding considerations

  • The key to the vessel file is both the Vessel number and the Date of departure. However, dates cannot be entered on the toolbar.

    When you select New to maintain an existing vessel and you have multiple dates of departure for a single vessel, you enter the vessel number and tab off the Vessel field. You then enter the Date of departure of the vessel to display the details of the vessel and departure date combination you require.

    If you only enter the vessel number and press Tab, then the program assumes you are adding a new entry for the vessel with today's date.

Restrictions and limits

  • You cannot change the Route code after you have added a new vessel irrespective of whether shipments have been assigned to it.

    The reason is that changing the route on a shipment affects the due date of the purchase order lines as well as any commitment budgets that might be associated with the consignment.

eSignature considerations

Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.

Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.

eSignature Transaction Description
PO LCT Add a Vessel

Controls access to the addition of new vessels in the LCT Vessels and Shipment Tracking Entry programs.
PO LCT Change a Vessel

Controls access to the maintenance of a vessel in the LCT Vessels and Shipment Tracking Entry programs.
PO LCT Delete a Vessel

Controls access to the deletion of a vessel in the LCT Vessels and Shipment Tracking Entry programs.
PO LCT Change Vessel and Departure Date

Controls access to the maintenance of a vessel and/or it's departure date in the LCT Vessels program.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.