You use this program to define the page layout for printing WIP inspection documents created within the WIP Inspection Maintenance program.
Documents can be designed for pre-printed stationery or using MS Word with pre-defined templates.
Before you can print WIP inspection documents, you need to define the format for these documents.
| Field | Description | ||||||||
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| Document type | Indicate the type of document for which to configure
print settings.
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| Print method | Indicate the method by which you want to print the
selected document type.
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| Format options |
Indicate which section of the document you want to maintain. You select one of the options and then use the Change function to define the preferences and page layouts for your document.
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| Change | Select this to edit the preferences and print positions for the various sections of each document type. | ||||||||
| Detail Section Message | Enter print positions and text for a Serial message on the inspection document. | ||||||||
| Copy | Select this to copy a document type to another document type. | ||||||||
| Save | Select this to save the details assigned to the document format. | ||||||||
| Alignment |
Select this to print a document using test characters to verify that the print positions and fields you defined are correctly aligned on your stationery. It is advisable to print the alignment to the printer on which you will be printing your documents. |
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| Select this to print the stationery format information
you defined and saved. It is advisable to keep this report for disaster recovery purposes. |
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| Close |
Select this to exit the program without saving any changes you made. If you have made changes to the format, then the program prompts you to save or discard these changes. |
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You use the Detail Message function to enter print positions and text for a Serial message on the inspection document.
The message can be up to 30 characters in length.
| Field | Description |
|---|---|
| Serial message | |
| Row |
This indicates the vertical position (i.e. top to bottom) at which you want to print the text entered in the Message field. The row specification for any field cannot exceed 65. |
| Column |
This indicates the horizontal position (i.e. left to right) at which you want to print the text entered in the Message field. The column specification for any field cannot exceed 120. |
| Message | Enter the actual text you want to print for serialized items. |
| Close | Select this to return to the previous
screen. You use the Save function from the Inspection Document Format screen to save your entries. |
The Copy function enables you to copy a WIP inspection document type to your current document type.
Document types can be copied between companies (i.e. From one company to another).
This is useful if you want to define multiple document types with minor differences in each. Instead of having to re-define the entire document, you can copy the original document to another document type and then apply the required changes to the copied format. Additionally, you can define a document type in one company and copy it to your other companies which saves having to redefine the document in each company.
| Field | Description | ||||
|---|---|---|---|---|---|
| Company | This indicates the company in which you are currently working. This is the company to which the document format will be copied. | ||||
| Copy from document type |
This indicates the document type you want to use to create the new document. The document type you select here is copied to the document type you indicated in the Document type field on the previous screen. |
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| Inspection | Select this to copy a WIP inspection receipt document format to the new document. | ||||
| Reject | Select this to copy a WIP reject document format to the new document. | ||||
| Scrap | Select this to copy a WIP inspection scrap document format to the new document. | ||||
| Change Company | Select this to change to a different company from which you want to copy a WIP inspection document format. | ||||
| Copy from company | Indicate a valid company from which you want to copy a document format. | ||||
| OK | Select this to accept the company id you entered at the previous prompt. | ||||
| Cancel | Select this to return to the Copy Format screen without changing the company id. | ||||
| OK |
Select this to copy the document format you selected to the new document.
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| Cancel | Select this to return to the previous screen without performing the copy. | ||||
You use the Alignment function to print the selected inspection document using test characters to verify that the fields you have defined are correctly aligned on your stationery.
It is advisable to print the alignment to the printer on which you will be printing your documents.
| Field | Description |
|---|---|
| Print test inspection document alignment? | |
| OK | Select this to print the test format alignment for the document. |
| Cancel | Select this to return to the previous screen without printing an alignment. |
The Format options enable you to maintain each section of the document.
![[Note]](images/note.png)
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The sections available vary according to the Print method you select. |
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- Preferences (see Preferences)
- Detail section
- SRS options (see SRS Document Print Setup and Maintain SRS Document Templates)
- MS Word Options
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Serial number tacking section
This enables you to define the print positions for the fields related to serial tracking on your document.
When you highlight a section for a Standard document format and select the Change function, the fields for which print positions can be defined are displayed.
The following options can be used to define/maintain the print positions for these fields:
| Field | Description |
|---|---|
| Clear Row/Column |
Select this to set the row and column print positions for the highlighted field to zero, so that the field is not printed. |
| Text Fields | Select this to enter the text to print and its specific position on each document. |
| Change | Select this to maintain the row and column print positions for the highlighted field. |
| Close |
Select this to close the current window and return to the previous window. You save the changes you made when exiting the program. |
The Text Fields function enables you to enter up to 5 lines of text (30 characters per line) that you want to print at a specific position on each document.
The Row specification for any field cannot exceed 65 and the Column specification for any field cannot exceed 120.
| Field | Description |
|---|---|
| Clear text | Select this to clear the text and print positions for the highlighted text field. |
| Change | Select this maintain the highlighted text line. |
| Text | Indicate the actual text that must be printed on the document. |
| Row |
Indicate the vertical position (i.e. Top to bottom) at which you want to print the text entered in the Text field. |
| Column |
Indicate the horizontal position (i.e. Left to right) at which you want to print the text entered in the Text field. |
| OK | Select this to accept the information you entered for the text field. |
| Cancel | Select this to ignore the information you entered for the text field and to return to the previous screen. |
| Close | Select this to return to the previous screen. |
You use the Change function from within each section to maintain the row and column print positions for the highlighted field in the section.
The Row specification for any field cannot exceed 65 and the Column specification for any field cannot exceed 120.
| Field | Description |
|---|---|
| Positions |
All measurements are based from the top left hand corner of the page. For some fields, only the Row or only the Column may be available for you to indicate. To assist you in positioning the fields correctly, you can use the Print Mask program to print a grid of the required columns and lines. Ensure that the layout mask is output to the printer on which you will be printing your documents. |
| Row |
Indicate the vertical position (i.e. top to bottom) at which you want to print the highlighted field. |
| Column |
Indicate the horizontal position (i.e. left to right) at which you want to print the highlighted field. |
| OK | Select this to accept the print positions you entered. |
| Cancel | Select this to ignore the print position you entered and to return to the previous screen. |
You use the Preferences function to define the default page layout for each of the available inventory documents.
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These preferences are defined separately for each document. |
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| Field | Description |
|---|---|
| Total number of lines on a page |
Indicate the number of lines you require on your inspection document. The entry made here cannot exceed 99 characters. |
| Maximum number of text lines to print | Indicate the maximum number of Inspection text lines that you want to print. |
| Gap from one serial to next | Indicate the number of characters between where the first character of the first serial number on the line prints, and the first character of the second serial number on the line prints. |
| Number of serial numbers across page | Indicate the number of serial numbers you want to print on a line. |
| Print date format |
Indicate the format in which you want to print dates on your stationery. This can be based on your system date format or a user defined date format (i.e. Short date or long date). These formats are defined within the System Setup program. |
| Format is 6.1 compatible | This applies to stationery formats defined in the SYSPRO 6.1 SP1
version of the software and is enabled by default for stationery formats
defined in that version. When enabled, the document is printed in the format specified in the SYSPRO 6.1 SP1 version of the software providing no presentation lengths are changed against the Keys defined in the Setup Options program. |
| Close | Select this to return to the previous screen. You save the changes you made when you exit the program. |
You use this function to define the row and column at which you want to print each of the detail fields on the inventory document.
The row refers to the vertical (top to bottom) position on the document, while the column refers to the horizontal (left to right) position on the document.
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If within SYSPRO you have activated Windows printing then you will be unable to use Stationery Format fields that are designated as (with attribute). |
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The following table lists the fields that are available for printing in the Detail section of WIP inspection receipt documents:
| Field | Origin/Remarks |
|---|---|
| WIP Inspection Reference | WIP Inspection Maintenance |
| Lot | WIP Inspection Maintenance |
| Lot expiry date | WIP Inspection Maintenance |
| Job | WIP Inspection Maintenance |
| Job delivery date | WIP Inspection Maintenance |
| Customer |
Customer's account code. Used if the job related to the inspection document relates specifically to one of your customers (e.g. you are inspecting a job processed for a specific customer). |
| Customer name | Customers. Customer name for customer code printed in previous field. |
| Warehouse | WIP Inspection Maintenance. Warehouse for stock code. |
| Stock code | WIP Inspection Maintenance. The stock code inspected. |
| Stock description | Stock Codes. Description of stock code inspected. |
| Long description | Stock Codes. Long description of stock code inspected. |
| Stock code version | |
| Stock code release level | |
| Bin location | |
| System date | |
| Transaction date | |
| Unit of measure | |
| Transaction quantity | |
| Concession | |
| Narration | |
| Start print line - Inspection text | |
| Start print line - Serial numbers | |
| Print document number | WIP inspection document number. If the WIP inspection numbering method is set to Automatic, then the next available document number (see Set Key Information) is assigned to the document the first time it is printed. |
| Reprint message position | Position in which the reprint message must be printed on the document. |
| WIP Reference (with attribute) |
WIP reference code with attributes defined for this field. You use the Print Setup (non-Windows) program to define attributes against specific fields. |
| Stock Code (with attribute) |
Stock code with attributes defined for this field. You use the Print Setup (non-Windows) program to define attributes against specific fields. |
| Job (with attribute) |
Job reference with attributes defined for this field. You use the Print Setup (non-Windows) program to define attributes against specific fields. |
As an alternative to printing your documents on pre-printed stationery, you can configure SYSPRO to allow you to print your stationery documents using Microsoft Word.
Refer to Microsoft Word Printing for additional information about printing using MS Word.
This option is only enabled if you selected the option: Print using MS Word. It enables you to open the applicable Word template and insert the fields that you want to print on your stationery.
Refer to Template design for additional information.