You use this program to define the page layout for printing your customer labels. A label format must be defined before you can use the AP Purchase Analysis program.
| Field | Description |
|---|---|
| Save | Select this to save new formats, changes to existing formats, and preferences. |
| Change | Indicate the preferences and print positions for your labels. |
| Alignment | Select this to print labels using test characters to verify that the fields you defined are correctly aligned on your stationery. |
| Select this to print the label format information you
defined and saved. It is advisable to keep this report for disaster recovery purposes. |
|
| Copy Format | Select this to copy a label format from another company to your current company. |
| Cancel | Exit the program without saving any changes made. |
You use the Alignment function to print labels using test characters to verify that the fields you specified in the format are correctly aligned on your stationery.
| Field | Description |
|---|---|
| Number of pages to print | Indicate the number of test labels to print. Up to 5
sets of test labels can be printed, one after the other.
This enables you to check whether the information on each label is aligned correctly on the first label and subsequent labels. |
| Print test label alignment? | |
| OK | Prints the test format alignment. |
| Cancel | Returns to the previous screen. Nothing is printed. |
The Copy Format function enables you to copy a label format from another company to your current company.
| Field | Description |
|---|---|
| Current company | This indicates the company in which you are currently working and is the company to which the label format will be copied. |
| Copy from company | Indicate a valid company from which to copy the label format. |
| OK | Copies the label format to the current company. |
| Cancel | Returns to the previous screen. Nothing is copied. |
The following preferences can be selected when you use highlight the Label preferences line and select the Change function:
| Field | Description |
|---|---|
| Total number of lines on label |
Specify the number of lines required on each label. This is the height of a label, including the vertical gap before the next label down. A maximum of 66 lines can be assigned to each label. |
| Highest start column across page | Indicate the maximum column number that can be specified when
defining the column print positions for fields on the document. This must be in the range 1-150. See also Preference restrictions. |
| Gap from start of one label to next |
Indicate the number of columns between the start of one label and the start of the next. This is the width of one label, including the gap before the next label across. This cannot exceed 66 columns. |
| Number of labels to view |
Indicate the number of labels to be printed across the page. This must be in the range 1 to 99. |
| Number of labels per customer |
Indicate the default number of labels to print for each customer. This can be overridden at the time of printing labels. Up to 9999 labels can be printed for each customer. |
| Print date format |
Indicate the format in which to print dates on the labels. The system defaults to using the date format configured for the company, but you can select to use the Short date format or the Long date format. |
| Close | Select this to return to the previous screen. |
The following options are available when you use highlight the Label detail section line and select the Change function:
| Field | Description |
|---|---|
| Clear Row/Column |
Select this to set the row and column print positions for the highlighted field to zero, so that the field is not printed. |
| Text Fields | Select this to enter the text to print and its specific position on each document. |
| Change | Select this to maintain the row and column print positions for the highlighted field. |
| Close |
Select this to close the current window and return to the previous window. You save the changes you made when exiting the program. |
This screen is displayed when you select the Text Fields function.
You to enter up to five lines of text (15 characters per line) that you want to print at a specific position on each label.
| Field | Description |
|---|---|
| Clear text | Clear the text and print positions for the highlighted text field. |
| Change | Maintain the highlighted text line. |
| Detail Section Text Entry | |
| Text | Indicate the actual text that must be printed on the A/R label. |
| Row |
Indicate the vertical position (i.e. top to bottom) at which you want to print the text entered in the Text field. The row specification for any field cannot exceed 65. |
| Column |
Indicate the horizontal position (i.e. Left to right) at which you want to print the text entered in the Text field. The column specification for any field cannot exceed 120. |
| OK | Select this to accept the information you entered for the text field. |
| Cancel | Select this to ignore the information you entered for the text field and to return to the previous screen. |
| Close | Select this to return to the previous screen. |
You use the Change function from within the Detail Section to maintain the row and column print positions for the highlighted field in this section.
The Row specification for any field cannot exceed 65 and the Column specification for any field cannot exceed 120.
| Field | Description |
|---|---|
| Positions |
All measurements are based from the top left hand corner of the page. For some fields, only the Row or only the Column may be available for you to indicate. To assist you in positioning the fields correctly, you can use the Print Mask program to print a grid of the required columns and lines. Ensure that the layout mask is output to the printer on which you will be printing your documents. |
| Row |
Indicate the vertical position (i.e. top to bottom) at which you want to print the highlighted field. |
| Column |
Indicate the horizontal position (i.e. left to right) at which you want to print the highlighted field. |
| OK | Select this to accept the print positions you entered. |
| Cancel | Select this to ignore the print position you entered and to return to the previous screen. |
The following table lists the fields you can print on the label:
The majority of these fields are defined against each customer - see Customers.
| Field | Origin/Comment |
|---|---|
| Customer | This prints the customer's account number |
| Telephone | |
| Master account number | |
| Store number | |
| Salesperson | |
| Salesperson's name | Salespersons |
| Automatic price code selection | |
| Customer class | |
| Branch | |
| Branch name | AR Branches - Description for branch code |
| Geographic area | |
| Geographic area name | Geographic Areas - Name of geographic area |
| Sales tax exemption number | |
| Price category/price code tbl | |
| Short name | |
| Customer name | |
| Customer address lines 1-5 | |
| Customer postal/zip code | |
| Ship to address lines 1-5 | |
| Ship to address postal/zip code | |
| Contact | |
| Additional telephone | |
| Fax telephone | |
| Telex | |
| Extension | |
| Currency | |
| User defined 1 | |
| User defined 2 | |
| Label print date | This prints the date on which the label was printed using the AR Label Print program. |