General Ledger Integration > Receivables > Counter Sales Payments Interface

Counter Sales Payments Interface

You use this program to define the interface ledger accounts required to be associated to each counter sale payment code.

Both Counter Sales and Point of Sales use the existing ledger interface entries defined for Accounts Receivable payments and sales. There are some additional interface entries you need to define for unique transactions that are created from within the Counter Sales module.

You must also define the following ledger codes for the transactions unique to Counter Sales or Point of Sales:

  • Deposits liability account (AR Payments Ledger Interface)
  • Deposit revenue (AR Branches)

This function uses the existing ledger interface integration level defined for payments and sales.

Counter Sales Payments Interface Maintenance

Field Description
Payment code Indicate the payment code to which you want to assign a general ledger account.
Description Indicates the description for the payment code.
Payments GL account Indicate the ledger account to which postings must be made for the payment code specified.

Notes and warnings

Program access

  • The Counter Sales Payments Interface program can be accessed by selecting the Counter Sales Interface option from the Functions menu of the AR Payments Ledger Interface program.

Restrictions and limits

  • If Accounts Receivable payments are linked to Cash Book (Accounts Receivable Setup) and against the payment code you select the Deposit in bank option (Browse on Payment Codes) then the entries defined here are not used, as all payments are debited to the bank.

  • You can generate a report of Counter Sales payment interfaces if you have access to the Counter Sales Payments Interface report program.

Configure integration

  1. Both Counter Sales and Point of Sales use the existing ledger interface entries defined for Accounts Receivable payments and sales. There are some additional interface entries you need to define for unique transactions that are created from within the Counter Sales module.

    You must also define a number of ledger codes for the transactions unique to Counter Sales or Point of Sales. These are as follows:

    • Deposits liability account (AR Payments Ledger Interface)
    • Deposit revenue (AR Branches)

  2. Define the payment codes you require using the Browse on Payment Codes program.

    [Note]

    Do NOT select the option: Deposit in bank.

  3. Navigate to the General Ledger Integration program and select the Maintain Payment Interfaces function.

    Select the Integration Level option from the Function menu of the AR Payments Ledger Interface program.

    Select the Counter sales payment option and select OK.

  4. From the AR Payments Ledger Interface program, select the Counter Sales Interface option from the Function menu.

    For each branch that uses counter sales and each payment code you defined using the Browse on Payment Codes program, define the required Payments G/L account.

Transfer entries to G/L

  1. Create Counter Sales transactions using the Sales Order Entry or Quick Sales Order Entry programs, or create Point of Sales transactions using the Point of Sale Entry program. In addition to updating the customer records, the system stores this information in the cash journal file.

  2. If the Create GL journal setup option is not enabled for Accounts Receivable (General Ledger Integration) then run the AR Invoice GL Integration and AR Payments GL Integration programs to create the General Ledger journal for transaction.

  3. If the Post GL journal setup option is not selected for Accounts Receivable (General Ledger Integration) then use the GL Journal Entry program to post the journal into the General Ledger.