You use this program to define the interface ledger accounts required for payments, adjustments, discount and deposit entries.
These records determine the General Ledger accounts that are debited when you process entries for a specific branch using the AR Payments and Adjustments program.
| Field | Description | ||||||
|---|---|---|---|---|---|---|---|
| Functions | |||||||
| Maintain | Select this to assign ledger entries to your payment interface records for a selected range of branches and geographic areas. | ||||||
| Integration level | Select this to indicate the level of integration you require for your Payment Ledger interface entries. | ||||||
| Validate | Select this to check the integrity of your interface records based on the level of integration defined. You are notified of missing entries encountered, and can delete any invalid entries encountered. | ||||||
| Counter Sales Interface | Select this to use the Counter Sales Payments Interface program to define the interface ledger accounts required to be associated to each counter sale payment code. | ||||||
| View | Indicate the type of entries you want to display in the
listview.
|
You use this editable grid to add and maintain individual interface entries.
| Column | Description |
|---|---|
| Customer branch | Indicate the Accounts Receivable branch for the interface entry. |
| Geographic area | Indicate the geographic area for the interface entry. |
| Payments | Indicate the interface account to which payments made by customers are posted. |
| Discounts | Indicate the interface account to which the terms discounts taken by customers are posted. |
| Adjustments | Indicate the interface account to which the miscellaneous adjustments to customer balances are posted. |
| Deposits liability | Indicate the interface account to which the refundable portion of a customer's deposit on a counter sale are posted. |
This for is enabled when you select the Maintain option from the Functions menu.
| Field | Description |
|---|---|
| Apply changes | Select this to apply the changes according to your selection criteria. |
| Cancel | Select this to ignore any changes made in the form, disable the form, and set focus back to the Payment Ledger Interface Details entry grid. |
| Branch selection | Indicate the Accounts Receivable branch(es) for which you want to maintain payment interface entries. |
| Geographic area selection |
Indicate the geographic area(s) for which you want to maintain payment interface entries. You can only access this field if you enabled it within the Define Integration Level function. |
| General ledger accounts | |
| Payments |
This is the interface account to which payments made by customers are posted. This is usually an asset type account. This account is only used if Accounts Receivable is not linked to Cash Book. Otherwise the ledger account assigned to the bank in Cash Book is used. |
| Discounts | This is the interface account to which the terms discounts taken by customers are posted. This is usually an expense type account. |
| Adjustments | This is the interface account to which the miscellaneous adjustments to customer balances are posted. This is usually an expense type account. |
| Deposits liability | This is the interface account to which the refundable portion of a customer's deposit on a counter sale are posted. This is usually a liability type account. |
This screen is displayed when you select the Integration Level option from the Functions menu.
| Field | Description |
|---|---|
| OK | Select this to accept your selections. |
| Cancel | Select this to ignore any changes you made and to return to the previous screen. |
| Geographic area | Select this to include the geographic area in the payment interface entries. |
| Counter sales payments |
Select this if, for each payment code you define for Counter Sales, you want to be able to define a specific ledger code to record the payments accepted for that payment code. This option has no effect if you integrated Accounts Receivable payments with Cash Book and against the payment code you selected the Deposit in bank option, as all payments are then debited to the bank. |
This screen is displayed when you select the Validate option from the Functions menu.
| Field | Description |
|---|---|
| OK | Select this to proceed with the validation. |
| Cancel | Select this to return to the previous screen. |
| Delete entries no longer valid | Select this if you want the system to delete entries that are no longer valid. |
| Check for missing entries | Select this if you want the system to indicate all missing entries. |
The AR Payments Ledger Interface program can be accessed by selecting the Maintain option at the Payment interfaces field of the General Ledger Integration program.