You cannot select this option for a customer defined as a counter sales only customer (Customers).

Select this to apply a cash discount as part of the payment. This defaults to the cash discount value based on the terms configured against the customer.

You can password-protect access to this option (Password Definition).

Select this to adjust payments received to match the invoice total. For example: If the invoice value is 200.01, you could enter a 200.00 cash payment and enter the .01 as an adjustment.

You can password-protect access to this option (Password Definition).

If you selected the setup option: Show deposits on sales order as comments (Sales Orders Setup) then counter sales deposits are displayed and can be printed as comments against the order/invoice. When more than one deposit is taken against a counter sale, an additional comment line indicates the current total deposit amount on the Sales Order.

If you did not select the option: Show deposits on sales order as comments (Sales Orders Setup) then counter sales deposits can be printed on sales order documents as deposit lines (see SO Document Formats).

This option is disabled for Dispatch notes or Point of Sale transactions.

See Restrictions and limits in Notes and warnings

A deposit adjustment receipt is printed using your current invoice format and the next invoice number. The deposit adjustment receipt shows the amount of the adjustment, the description of the payment code, and the deposit comments you have entered.

The Payment code must still be entered manually.

The Amountfield is not updated automatically if you attempt to apply the undistributed amount against a payment code you have already used for this payment.

Select this function to end the counter sale without taking any payment. The order is set to a status of 8 (i.e. released for invoice)

You can only select this function if you enabled the option: No payment counter sale closure (Sales Orders Setup).

You cannot select this function when processing a part payment against the counter sale.

Select this function to end the counter sale.

An invoice is produced and the invoice number assigned as follows:

If you did not select the setup option: Same invoice for different customers (Set Key Information) then all Sales invoices created within a single SYSPRO company must have a unique number. This applies irrespective of both the order and the invoice numbering methods selected.

If you are processing a payment for a point of sale transaction, then this option enables you to end the transaction, process the relevant change (if applicable) and to print the Point of Sale document.

If the payment amount entered is equal to the invoice amount then no change is due. The Print screen is displayed, enabling you to print the point of sale document.

If you defined a hexadecimal code to open the cash drawer and your cash drawer is on the same port as your printer (see Browse on Cash Drawers) then you will be unable to preview the document before printing it. This is irrespective of whether or not you selected to preview documents. The reason for this is that the preview program is unable to retain the control characters needed to operate the cash drawer. See Activity considerations in Notes and warnings.

If the payment amount is greater than the invoice total, then the amount of change due is displayed in the Change due field.

You cannot select this option unless you have processed a payment for the sale, or you have enabled the option: No payment counter sale closure (Sales Orders Setup).

If the payment amount equals the invoice amount, but an outstanding deposit exists against the counter sale, then the following message is displayed: 'The order has been completed, but there is a outstanding deposit. The order has been placed in a status 8 - ready to invoice.'

Indicate the payment code applicable to the counter sale.

Payment codes are used to classify different methods of payment made by customers.

	The currency of the payment code selected must match the currency code held against the customer's account. Each payment code can only be used once per payment. The Payment details defined against the Payment code determine how the payment can be processed. For example, whether change can be given or whether the invoice can be overpaid. See Payment Codes.

Indicate the payment amount applicable to the counter sale.

If you enabled the option: Usually full payment (Browse on Payment Codes) then the payment amount defaults to the undistributed balance of the sale.

If you selected the setup option: Allow foreign payments to local customer (Sales Orders Setup) and you are processing a Normal payment type, then you can enter the payment amount in a foreign currency.

Any change due from a Point of Sales transaction is paid in the local currency.

Enter up to eight characters that you want as the reference attached to the entry and which can be printed on statements and reports.

This field is available only for a payment type of normal and where you enabled the option: Request statement reference (Browse on Payment Codes).

This field is not available for a payment type defined as normal.

Indicate the credit card number used to pay for the sale.

If the option Credit card storage method is set to All digits (Sales Orders Setup) then you can enter up to 18 digits for the credit card number. If this option is set to Last four digits, then you can only enter four digits.

You can only access this field if all of the following apply:

Indicate the month from which the credit card can be used.

You can only access this field you configured a credit card payment method against the payment code and you enabled the credit card option: Request start date (Browse on Payment Codes).

Indicate the year from which the credit card can be used.

You can only access this field you configured a credit card payment method against the payment code and you enabled the credit card option: Request start date (Browse on Payment Codes).

Indicate the month after which you cannot use the credit card to pay for the counter sale.

You can only access this field you have configured a credit card payment method against the payment code.

Indicate the year after which you cannot use the credit card to pay for the counter sale.

You can only access this field you have configured a credit card payment method against the payment code.

Indicate an authorization number required for the transaction.

You can only access this field you have configured a credit card payment method against the payment code.

Your entry at this field is not validated.

Indicates the amount that must be distributed before you can end the counter sale.

If you selected the setup option: Allow foreign payments to local customer (Sales Orders Setup) and the currency code for the payment code you entered is not the local currency, then the undistributed amount is displayed in both the local and foreign currency.

This indicates the amount of rounding applied to the invoice.

This only applies when the option: Invoices to round - Cash payments is enabled (Company Tax Options Setup).

This indicates the actual invoice total after rounding has been applied.

This is the difference between what is displayed in the Invoice total and the Cash rounding available fields.

Select this to capture deposit details for the counter sale.

Select this to maintain an existing deposit.

Select this to pay the deposit back to the customer.

You can choose to keep none, part or all of the deposit, according to your company policy. This enables you to take into account cancellation charges, order charges, etc. Any charge deducted from the refund is posted as a Miscellaneous charge line against the order.

When you select this option, the entire deposit is refunded, less any charges. If you want to refund only part of the deposit at this stage and retain the balance of the deposit, then you need to use the Change deposit amount option.

Select this to use the deposit as part of the payment for the invoice.

Select this to reverse the application of the deposit as part payment for the invoice.

Select this to save the deposit details you entered.

Select this to end the order.

Select this to return to the previous screen.

Indicate the payment code applicable to the transaction.

You can only access this field if you enabled the option: Change payment code for cash transaction (Sales Orders Setup).

This defaults to the code indicted at the Payment code for cash transaction option (Sales Orders Setup).

See Field considerations in Notes and warnings.

This only available if Accounts Receivable is integrated to General Ledger (General Ledger Integration).

See also: Notes and warnings.

Indicate the payment code applicable to the transaction.

You can only access this field if you enabled the option: Change payment code for cash transaction (Sales Orders Setup).

This defaults to the code indicated at the Payment code for cash transaction option Sales Orders Setup).

See Field considerations in Notes and warnings.

This only available if Accounts Receivable is integrated to General Ledger (General Ledger Integration).

See also: Notes and warnings.