You use this program to maintain General Ledger analysis Categories, category Types and category Codes.
You typically define analysis categories for ledger accounts that need to be analyzed. These could be expense accounts such as Donations, Repairs and Maintenance, Travel expenses, Entertainment, etc.
The GL Analysis Category Code Browse listview displays details of the category codes currently defined. The Browse on GL Analysis Categories listview displays details of the categories currently defined.
| Field | Description |
|---|---|
| New | Select this to add a new category. |
| Delete | Select this to delete the category currently displayed. |
| Save | Select this to save the details you entered or changed. |
| Analysis category | Enter the category you want to add or maintain. |
| Play | Use the Multimedia program to view multimedia objects defined against the category. |
| Edit | Use the Multimedia program to define multimedia objects against the category. |
Within each analysis Category you can define the category Types you require. Within each category Type, you define the category Codes you require.
| Field | Description |
|---|---|
| Analysis category | |
| Category | This indicates the category code you are currently maintaining. |
| Description | Enter a description for the category. |
| Type 1 - 5 | Up to five analysis types can be defined for each
category. At least one category code must be defined against each type (see the Type section). |
| Description | Enter the descriptions for the category types. |
| Mandatory |
Indicate whether the category type is mandatory. If you define an analysis type as mandatory, then a value must be entered against the type when the Capture GL Analysis Entries program is used to distribute values. At least one Type must be defined as mandatory. |
| Field | Description |
|---|---|
| Type | These tabs correspond to the Types defined in the GL Analysis Categories pane. |
| Code | Enter the code reference for the selected category
type. Category codes enable you to define an additional level of analysis within each category Type. At least one category code must be defined for each Type. You can define as many category codes against each Type as you require. Transaction values are processed to these codes when you use the Capture GL Analysis Entries program. |
| Description | Enter a description for the code reference entered in the previous field. |