Electronic Fund Transfer > Setup > EFT Cash Book Beneficiary Maintenance

EFT Cash Book Beneficiary Maintenance

You use this program to maintain details of beneficiaries you want to pay from the Cash Book module, using the EFT (Electronic Funds Transfer) system.

These EFT Cash Book beneficiaries are those who are not defined as suppliers in the Accounts Payable module (Suppliers).

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Field Description
Beneficiary

Indicates the unique code for the beneficiary you want to pay from the Cash Book module, using the EFT payment system.

The beneficiary code can be either alphanumeric or numeric.

The EFT system differentiates between Cash Book beneficiaries and Accounts Payable beneficiaries (suppliers). It is therefore possible to allocate the same code to a cash book beneficiary and a supplier in the Accounts Payable module without causing duplications to occur.

EFT Cash Book Beneficiary Details

Field Description
Beneficiary information  
Beneficiary

This indicates the code of the beneficiary you entered.
Beneficiary name This indicates the name of the cash book beneficiary.
Bank

This indicates the SYSPRO bank from which the beneficiary will be paid.

This bank must exist and the option EFT payment required must be selected for the bank (Banks).
Notational currency

This is an information field only and is not validated.

The EFT system does not calculate any amounts, so this alphanumeric field can contain any information.

The contents of this field are written to the XML file if you indicated that you require an XML file to be created (EFT Bank Control).
Account number This indicates the beneficiary's bank account number.
Bank branch This indicates the branch code of the beneficiary's bank.
Account type

This indicates the account type of the beneficiary's bank account.

Account types are normally issued by the banks. For example 1 could indicate a current account, 2 could indicate a savings account, etc.
Statement reference This can be used to enter the text that must be displayed on the beneficiary's bank statement when an electronic payment is processed.
Beneficiary address

Enter contact details for the cash book beneficiary.

These fields are not mandatory.
Other

Enter additional information relating to the cash book beneficiary.

These fields are not mandatory.
Credit line (CATS)

This is an alphanumeric field which enables you to enter additional information that may be required by a bank. It can also be used for capturing additional information to be used for internal purposes.

The wording displayed for this field defaults to EFT user 1, but is replaced by whatever wording you assigned to this user-defined field in the Electronic Funds Transfer Setup program.

The information entered here is written to the XML file if you selected to create an XML file (EFT Bank Control).
Credit line (NED)

This is a numeric field which enables you to enter additional information that may be required by a bank. It can also be used for capturing additional information to be used for internal purposes.

The wording displayed for this field defaults to EFT user 2, but is replaced by whatever wording you have assigned to this user-defined field in the Electronic Funds Transfer Setup program.

The information entered here is written to the XML file if you selected to create an XML file (EFT Bank Control).
VAT registration number This indicates the beneficiary's VAT registration number.
Date created This indicates the date on which this beneficiary was created.
Date last EFT extract This indicates the previous date on which an EFT extract was processed for this beneficiary.

Hints and tips

Record amendments

  • You can use the Cash Book Beneficiary Amendment Journal program to list the changes and/or additions made to cash book beneficiaries if you indicated that you require EFT amendment journals must be kept (Electronic Fund Transfer Setup).

Notes and warnings

Custom form for extra information

  • A custom form containing extra information can be created for each Cash Book beneficiary.

    If you select to create an XML file (Banks) then any information captured in a custom form is output to the XML file.

    A custom form may be used to capture additional information (relating to a batch of payments) required by a bank. It may also be used for internal information purposes.

Deletion considerations

  • You cannot delete a beneficiary when a payment is in process for that beneficiary.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.