Inspection Level Review

This programs lets the quality supervisor or manager assign the tests that will be executed per hierarchy level according to inspection type, warehouse, stock code or supply chain (customer or supplier) and to define the sample basis used for tests.

Exploring

Things you can do in this program include:

  • Add an inspection level

  • Assign a test to the inspection level

  • Select the sample basis for the test to determine the number products that must be tested

  • Assign an inspector to the test

This program is accessed from the Program List of the SYSPRO menu:

The acceptance quality limit is the level of defect that the business can accept in its product.

AQL sampling helps a business determine whether to accept or reject an order based on the number of defects found in the sample size. Every business needs to decide what the critical, major and minor defects are on its components, and what level of defects it can accept in its processes.

You can specify the accept / reject quantity for critical, major and minor defects within the Acceptance Quality Limit program.

The inspection test, also called inspection level test, is the test for the actual inspection of an individual item. Inspection tests are assigned to the sample test, which includes all inspection tests of the item. Once all individual inspection tests are done, the sample test is complete.

The test data, status and results of the individual inspection level tests are saved within the SqmIndTest table.

This encompasses the entire inspection that is performed on a purchase order or job that is received into inspection.

The inspection data, status and the results are saved within the SqmInspect table.

The sample test consist of one or more inspection tests, depending on the number of items that will be inspected, i.e. depending on the size of the sample taken from the entire batch that is received into inspection. A sample test is created for each item that is inspected and actual inspection tests of individual items are assigned to the sample test.

The test data, status and results are saved within the SqmTestStatus table.

Traceability refers to the ability of an organization to verify the history, location, or application of an item based on documented identification records.

Traceability is required in certain industries for a number of reasons:

  • Stock control

  • Asset control

  • Order tracking

  • Food Recall (e.g. being able to trace and account for every unsafe food item suspected of contamination; ranging from items still in the warehouse to those dispatched to customers).

WIP is an abbreviation used for work in process, work in progress, goods in process, or in-process inventory which are a company's partially finished goods waiting for completion and eventual sale. These items are either just being fabricated or waiting for further processing in a queue or buffer storage.

Topics

Inspection Engine

Starting

You can restrict access to the eSignature transactions within a program at operator, group, role or company level (configured using the Electronic Signature Configuration Setup program).

Electronic Signatures provide security access, transaction logging and event triggering that gives you greater control over your system changes.

Controls access when adding an inspection level within the Inspection Level Review program.

Controls access when maintaining the inspection level of the test in the Inspection Level Review program.

Controls access when deleting the inspection level of the test in the Inspection Level Review program.

You can restrict access to the eSignature transactions within a program at operator, group, role or company level (configured using the Electronic Signature Configuration Setup program).

Electronic Signatures provide security access, transaction logging and event triggering that gives you greater control over your system changes.

You can restrict operator access to programs by assigning them to groups and applying access control against the group (configured using the Operator Groups program).

You can restrict operator access to programs by assigning them to roles and applying access control against the role (configured using the Role Management program).

The following configuration options in SYSPRO may affect processing within this program or feature, including whether certain fields and options are accessible.

To use this feature, the following setup option(s) must be enabled:

Program List > Inventory > Setup - Tracking pane:

  • Quality management

    • QM inspection required

  • Lot traceability control

    • Lot traceability

      This must be defined as Inspection required.

    • Traceable

      This must be defined as With inspection.

    • Allow issues from multiple lots

Solving

You design the inspection test using the Inspection Test Design program.

  1. Enter the test name.

  2. Select the Design test form button to add all the fields that you want to display on the form and for which the inspector will record the results as they inspect the product.

    1. The left-hand side is a preview of the test form.

    2. Enter a description for the field at the Caption field, select a type and appearance detail, then click on Add field.

    3. The field will be displayed in the preview (i.e. left-hand side of the window).

    4. Save your changes once you have added all the fields.

      You will return to the Inspection Test Design window.

  3. In the Inspection Test Design window you can select each field and apply the field metrics, such as the field inspection level, whether validation is required and the tolerances allowed.

Currently you can't define custom inspection levels. The available inspection levels are predefined and saved in the SqmInspectLvl table.

You will be able to define your own inspection levels in a following release of the software.

Using

  • Columns in a listview are sometimes hidden by default. You can reinstate them using the Field Chooser option from the context-sensitive menu (displayed by right-clicking a header column header in the listview). Select and drag the required column to a position in the listview header.

  • Press Ctrl+F1 within a listview or form to view a complete list of functions available.

  1. Ensure that you have configured the relevant Electronic Signatures, as these are denied by default if the Secure by default option is enabled (Global configuration tab within the Electronic Signature Configuration Setup program).

  2. Enable the QM inspection required option within the Stock Code Maintenance program.

    The Lot traceability option will automatically be defined as Inspection required and the Traceable option as With inspection.

  3. Design and create the inspection tests using the Inspection Test Design program.

  4. Configure the AQL levels using the Acceptance Quality Limit program.

    This step is only necessary if the Sample basis field of the inspection level is defined as Sample quantity.

    You can define the sample basis at the Inspection Levels pane of the Inspection Level Review program.

  5. Assign the inspection tests that should be executed per inspection level, i.e. the warehouse, stock code, customer or supplier.

    Once added, the test is displayed at the Inspection Level Tests pane.

Referencing

This displays data according to the selection criteria indicated. The function is enabled when you first load the program and then by selecting the Change Criteria option.

This lets you change the currently configured review criteria.

Field Description

Include

 

WIP inspection levels

This lets you include WIP inspection levels for which you want to maintain the hierarchy levels in the listview.

PO inspection levels

This lets you include purchase order inspection levels for which you want to maintain the hierarchy levels in the listview.

Only levels where tests are defined

This lets you only include inspection levels in the listview to which inspection tests have been assigned.

Warehouse selection

This lets you select the warehouses for which you want to maintain inspection levels.

Stock codes selection

This lets you select the stock codes for which you want to maintain inspection levels.

Product classes selection

This lets you select the product classes for which you want to maintain inspection levels.

Customers selections

This lets you select the customers for which you want to maintain inspection levels.

Suppliers selection

This lets you select the suppliers for which you want to maintain inspection levels.

This lets you add an inspection level.

This lets you maintain the selected inspection level.

This lets you delete the selected inspection level.

Field Description

Process

This indicates whether you are maintaining the inspection level for a purchase order or work in progress inspection.

Warehouse

This indicates the warehouse for which you are maintaining the inspection level.

Stock code

This indicates the stock code for which you are maintaining the inspection level.

Supply chain

This indicates the supplier (for a WIP inspection) or customer (for a purchase order inspection) for which you are maintaining the inspection level.

Tests defined

Yes indicates that a test has been assigned to the inspection level.

Include generic tests

Yes indicates that generic tests must be included in the inspection test.

Sample basis

This indicates the sample basis selected for the inspection test, which determines the number of items that must be tested.

Full test required

Yes indicates that every sample must be tested irrespective whether the previous sample tests have caused the inspection test to pass or fail.

Default inspector

This indicates the name of the default inspector assigned to the test.

This window is displayed when you select the Add Level or Maintain Level buttons.

As some fields are the same as on the listview they aren't repeated here.

This saves the details you entered or changed.

This closes the current window or program.

Field Description

Sample basis

This lets you select the sample basis for the inspection test, which will determine the number of items that must be tested.

Select this if you want the system to calculate the quantity of items that must be inspected using the inspection plan (currently ISO-2859-1) and the inspection level (defined using the Inspection Level Select program).

Select this if you want every product within the batch to be inspected.

Select this if you only want one product within the batch to be inspected.

Select this to accept products into stock without undergoing an inspection process.

This gives you the flexibility to waive inspections for certain stock codes, warehouses, product classes, customers or suppliers and is typically used when an inspection is only required for a specific situation.

Include generic tests

Select this to include other generic tests in the inspection.

Full test required

Select this if you want every sample to be inspected irrespective whether the previous sample tests have caused the inspection test to pass or fail.

Default inspector

This lets you select the name of the default inspector assigned to the test.

This lets you add a test to the inspection level selected in the listview.

This lets you remove a test from the inspection level selected in the listview.

Field Description

Test name

This indicates the test that is assigned to the selected inspection level.

Test version

This indicates the version of the test that is assigned to the selected inspection level.

This window is displayed when you add a test to the inspection level.

This saves the details you entered or changed.

This closes the current window or program.

Field Description

Test name

This lets you select the test that you want to assign to the selected inspection level.

Test version

This displays the latest test version by default, but you can select a previous test version, if required.