AR Group Payment Run

This report lets you generate information for all group payment runs processed for a primary customer and its associated secondary customers.

Exploring

This program is accessed from various locations in SYSPRO:

  • Program List > Accounts Receivable > Reports

  • Program List > SYSPRO Reporting Services > Accounts Receivable

This is the customer against which the single remittance for payments from multiple secondary customers is processed (i.e. recipient of the aggregate payment). This single remittance is known as a group payment.

Primary customers are created and maintained using the AR Customer Group Maintenance program.

This is one or more downstream customers who issue payments to a primary customer in a customer group. The primary customer then settles the payment via a single remittance for these individual payments received (i.e. group payment).

Customers for group payments are defined using the AR Customer Group Maintenance program.

Topics

Group Payments

Setup programs

AR Customer Group Maintenance

Starting

You restrict operator access to activities within a program using the Operator Maintenance program.

Controls whether an operator can modify the SRS menu in any way.

Controls whether an operator can create or maintain a report form.

Controls whether an operator can create or maintain report themes.

Controls whether an operator can purge archived SRS reports.

This activity, together with the activity SRS View all archived items, controls whether an operator can view archived reports.

  • If neither of these two activities is enabled, then the operator can only view archived reports that they have created.

  • If this activity is enabled and the activity SRS View all archived items is disabled, then the operator can only view archived reports generated by members of the operator group to which the operator belongs.

  • If this activity is disabled and the activity SRS View all archived items is enabled, then this activity has no effect and the operator can view all archived reports.

Controls whether an operator can view archived reports, regardless of whether the SRS View operator group archived items activity is enabled.

Controls whether an operator can create, edit and delete report schedules.

Controls whether an operator can change the priority of reports in the queue (server-side printing).

Controls whether an operator can delete a report in the report queue (server-side printing).

Only reports run by the logged in operator can be deleted.

Controls whether an operator can view the reports of all operators, in the report queue of a company (server-side printing).

Controls whether an operator can purge reports from the report queue of a company (server-side printing).

This enables the Purge Manager button on the report queue toolbar, from where an operator can purge reports by date, operator or report status.

You can restrict operator access to programs by assigning them to groups and applying access control against the group (configured using the Operator Groups program).

  • The date printed in the footer of each report refers to the system date when the report was generated (i.e. the company or temporary company date is ignored). In a client/server environment, the client system date is used.

Solving

This message appears when you can't connect to an instance of the SQL Server Database Engine on a single server. There could be a number of reasons for this:

  • Incorrect SQL server name
  • Incorrect default settings
  • Incorrect firewall settings
  • The SQL Server Database Engine does not have permission to allow remote connections

Ensure that your SQL Server name is configured to match the name of the server instance under the Object Explorer pane of Microsoft SQL Server Management Studio.

  1. Press the Win+R keys to launch the Run dialog.
  2. Type services.msc.

  3. Select OK.

    This launches the Services window.

  4. In the right-hand pane, select the SQL Server (MSSQLSERVER) service from the list (MSSQLSERVER being the name of the SQL Server instance).
  5. Right-click the service and ensure that Start has been selected. The option won't be available if already selected.

To run Services, you need to run this program as an Administrator.

  1. Launch Microsoft SQL Server Configuration Manager.

    Select Yes when prompted with the User Account Control window. This opens the Microsoft SQL Server Configuration Manager window.

  2. In the left-hand pane, select the SQL Native Client 11.0 Configuration (32bit) drop-down.
  3. Select Client Protocols from the dropdown.

  4. Right-click the TCP/IP option and click Enable.

    If already selected, the status of this option displays Enabled.

  5. Select Properties for the TCP/IP option.

  6. Change the value in the Default Port field to 1433.

  7. Select OK.

  1. Launch Microsoft SQL Server Management Studio.
  2. Right-click the server name and select Properties.
  3. From the Server Properties window, select the Connections option.
  4. In the Remote server connections section, enable the Allow remote connections to this server option.
  5. Select OK.

SQL Server instances use port 1433 by default. Ensure that the Windows Firewall exception on the server for TCP ports 1433 is added so that SQL Server will run.

  1. Open Control Panel.
  2. Select Windows Defender Firewall.

  3. Select Allow an app or feature through Windows Defender Firewall.

    This launches the Allowed apps window.

  4. From the Monitoring drop-down, select Firewall.
  5. Check the list for Microsoft SQL Server Management Studio. If it is not listed, select Allow another app.
  6. Navigate to the location where Microsoft SQL Server Management Studio is stored and select OK.
  7. Select OK to close the Allowed apps window.

This message appears when you try to print a report, but haven't yet configured a printer for SYSPRO Reporting Services.

You need to configure your printer requirements:

  1. From the Print Setup screen (SYSPRO Ribbon bar > Setup > Print Setup) select the printer to which you want to print reports.

  2. Optionally, specify any preferences.

  3. Select Apply and exit.

The name of the selected printer is then displayed in the status bar next to the print icon.

Group payments for customers are created, executed and processed within the AR Group Payment Run program (Program List > Accounts Receivable > Transaction Processing).

This is because there is no entry against the Reference field in the AR Group Payment Run program at the time of entering the details for your group payment.

However, you can add a reference at any stage:

  1. Open the AR Group Payment Run program.

  2. Indicate the associated Payment run number.

  3. Add a Reference under Payment run details.

  4. Save your changes.

A customer group is a mechanism through which you can create group payments for customers. This consists of a primary customer (also known as a group customer) which is associated with multiple downstream secondary customers.

When you create a group payment using the AR Group Payment Run program, you manually add the secondary customers associated with the primary customer using the Customer Payment Allocationlist view. You can only add customers in the same customer group that you created. Therefore, it may be that the secondary customer was not added and included in the group payment.

However, you can still add a customer to the group payment as long as you haven't posted the group payment yet.

Using

The following indicates a typical process for using this program:

  1. Create customer groups for a group payment run using the AR Customer Group Maintenance program (Program List > Accounts Receivable > Setup).

  2. Create, process, execute and maintain group payment runs for primary customers and their associated secondary customers in a single consolidated payment run using the AR Group Payment Run program (Program List > Accounts Receivable > Transaction Processing).

  3. Open the AR Group Payment Run program (Program List > Accounts Receivable > Reports) and specify your report criteria.

  4. Select the Process function to generate a report of all group payment runs processed for the primary customer and its associated secondary customers.

Referencing

Field Description

Options

Indicate if you want to include the details of invoices associated with each customer in the Customer Payment Allocation pane of the AR Group Payment Run program.

Selecting this option displays the following details pertaining to these invoices on the report:

  • Invoice

  • Invoice date

  • Document type

  • Gross amount

  • Discount amount

  • Net amount

  • Exchange rate

  • Local amount

Payment run number selection

Indicate the payment run numbers associated with the group payments for which you want to display the report information.

The payment run number a for group payment is indicated against the Payment run field in the AP Group Payments program.

Primary customer selection

Indicate the primary customers associated with a group payment according to which you want to display the report information.

The primary customers associated with a group payment is defined against the Primary customer field in the AP Group Payments program.

Payment date

Indicate the payment dates associated with a group payment according to which you want to display the report information.

The payment date associated with a group payment is defined against the Payment date field in the AP Group Payments program.

Payment run status

Indicate the payment run status associated with a group payment according to which you want to display report information.

The payment status associated with a group payment is defined against the Payment status field in the AP Group Payments program.

The information displayed on the report is sourced from the AR Group Payment Run program:

Field Description

Primary customer

This indicates the code associated with the primary customer (i.e. group customer) for the group payment as well as its associated name or description.

This is based on the Primary customer field.

Currency

This indicates the currency in which the payment was made and is based on Payment currency field of the Payment Options pane.

Bank

This indicates the bank to which the payment was made and is based on the Bank field of the Payment Options pane.

Payment run no

This indicates the reference number for the payment run and is based on the Payment run field of the Payment Options pane.

Payment received

This indicates the amount received and is based on the Payment amount field of the Payment Options pane.
Exchange rate

This indicates the exchange rate used for the payment and is based on the Exchange rate field of the Payment Options pane.
Payment date

This indicates the date on which the payment was made and is based on the Payment date field of the Payment Options pane.
Reference

This indicates the reference for the payment run and is based on the Reference field of the Payment Options pane.
Payment status

This indicates the current status of the payment run and is based on the Status field of the Payment Information pane.
Secondary customer

This indicates the code associated with the downstream secondary customer linked to the primary customer for the group payment, as well as its associated name or description.

This is based on the Customer field of the Customer Payment Allocation list view.
Allocated amount

This indicates the amount allocated and is based on the Allocated amount field of the Customer Payment Allocation list view.
Currency

This indicates the currency for the allocated amount and is based on Currency field of the Customer Payment Allocation list view.
Total pay amount

This indicates the total amount paid and is based on the Payment amount field of the Customer Payment Allocation list view.
Exchange rate

This indicates the exchange rate of the allocated amount and is based on the Exchange rate field of the Customer Payment Allocation list view.
Local amount

The following values are displayed below this heading in your local currency:

  • The value of the invoice

  • The Allocated amount associated with the secondary customer

  • The Allocated value

These values are converted to the currency of the primary customer associated with the group payment before they're converted to your local currency - if conversion is required where currencies differ.
Invoice

This indicates the invoice number and is based on the Customer/Invoice field of the Review Transactions list view.
Invoice date

This indicates the date of the invoice and is based on the Customer/Invoice field of the Review Transactions list view.
Document type

This indicates the type of document and is based on the Type field of the Documents for Customer window.
Gross amount

This indicates the gross amount and is based on the Payment amount/Gross payment field of the Review Transactions list view.
Discount amount

This indicates the discount value (not the currency code) and is based on the Currency/Discount amount field of the Review Transactions list view.
Net amount

This indicates the net amount and is based on the Distributed amount field of the Customer Payment Allocation list view.
Exchange rate

This indicates the exchange rate used and is based on the Exchange rate field of the Review Transactions list view.
Allocated

This indicates the total amount received and is based on the Total payment received field of the Payment Information pane.
Unallocated

This indicates the total amount currently unallocated and is based on the Total unallocated amount field of the Payment Information pane.

Select a standard or user-defined theme you want to apply to the report.

You can't define a report theme if the Disable theme selection option is ticked (SYSPRO Reporting Services toolbar > Setup > Setup Options).

This enables the Email Options function which lets you define the parameters required for emailing the report.

The Office Automation and Messaging module is not required for emailing documents from SYSPRO Reporting Services.

Selecting this option enables the Export Options function which lets you output the report to a specific format and save it to a specific location.

You can also export the report from the Report Preview screen.

Export formats can be page-based and record-based. Page-based formats typically preserve these properties as closely as possible, while record-based formats prioritize data rather than layout and formatting. Some record-based formats are only data-exchange formats (e.g. Adobe Acrobat PDF).

Depending on the format you select, the layout (e.g. object position, object size and relationships between these attributes and other objects) and formatting (e.g. font style, text color, text alignment, background color, etc) may not be perfectly preserved.

This exports (saves) your report with the current data without modifying the original report.

[Page-based]. The exported documents are intended for printing and redistribution. Acrobat format will export both layout and formatting in a manner that is consistent with how the report looks on the Preview tab.

Acrobat format embeds the TrueType fonts that appear in the document. (Non-TrueType fonts are not supported.)

This export format does not support Microsoft font-linking technology, which is used to provide support for some extended character sets such as Chinese HKCS. Therefore, the fonts used in the report must contain all of the required glyphs.

The following URL types are supported for hyperlinks: http:, https: and mailto:.

[Page-based]. You would typically select this if you wanted to create a report that wanted to publish on a website or email to a recipient. An HTML page containing the entire report is generated in the directory you specify. Once published or emailed, the report can be viewed without requiring SYSPRO programs.

This format preserves the layout and formatting of the report by using DHTML.

All the images in the report are saved externally and a hyperlink is inserted in the exported HTML output. Therefore, this export format can generate more than one file in the output.

[Page-based]. This converts your report contents into Excel cells on a page-by-page basis. Contents from multiple pages are exported to the same Excel worksheet.

The export program creates multiple worksheets to accommodate data if a worksheet becomes full and there is more data to export.

If a report object covers more than one cell, then the export program merges cells to represent a report object.

Microsoft Excel has a limit of 256 columns in a worksheet, so any report object (or part thereof) that is added to cells beyond 256 columns is not exported.

This export format retains most of the formatting, but it doesn't export line and box objects from your report.

The Export page header and page footers option lets you include the header and page footer information when exporting the report. Options include: None, Once per report or On each page.

The exported file contains text and drawing objects to represent report objects. Individual objects are placed in text frames.

This format is intended for use in applications such as fill-out forms, where the space for entering text is reserved as empty text objects.

Almost all of the formatting is retained in this export format. However, text objects can't be placed outside the left edge of the page (e.g. if you have text objects in your report that are placed before the left edge of the printable area, they will be pushed right - most noticeable in reports with wide pages).

This exports the report to a plain text file. For client-side reporting, you can specify the characters per inch and number of lines per page.

This is the location (full path and file name) to which you want to save the report.

The file name can't contain characters that are reserved in XML (e.g. ' : & ' > <).

This lets you define parameters for printing the report to a specific printer or PDF printer.

You can define the default paper size to use for your specific reports using the Default printing paper size option (SYSPRO Reporting Services toolbar > Setup > Setup Options).

This displays the report on the screen after processing all output options selected.

This option is selected by default if the Report Preview option is enabled from the Ribbon bar (SYSPRO Ribbon bar > Setup > Report Preview).

This option has no effect when using server side printing. Once the report is requested by the client, it is sent directly to the server for processing which enables the client to continue working or even to shut down. When a report has been processed, it must be opened from the SRS Report Queue.

Saves your selections for future runs of the report.

This field can be controlled using the Always archive report and Disable archive report options (SYSPRO Reporting Services toolbar > Setup > Setup Options).

Archiving reports lets you identify which reports were run, when they were run and by whom. This is also useful for customized SRS reports. In addition, reports are readily available for printing, reprinting or emailing.

This resets all the options on all the tab pages to the SYSPRO default selections.

This generates the report according to your selections.

At least one output method must be selected on the Output Options tab before you can select to process the report.

This emails the report.

This halts processing of the current report.

This exports the report to an Excel spreadsheet.

Option Description
Export to Excel options  

Constant column width

This fixes the width for all exported columns. If selected, enter the required value into the Constant column width field.

Column width based on objects in the

Select the part of the report on which you want to base the column width.

Export page header and page footers

This lets you include the header and page footer information when exporting the report.

Options include: None, Once per report or On each page.

This effectively lets you include details of the operator who created the report.

Create page breaks for each page

This adds the page breaks as designed in Crystal Reports. Don't select this option to add page breaks automatically in Excel.

Convert date values to string

This keeps the date formatting of the report in Excel.

Show gridlines

This adds grid lines to the report in Excel.

Page range

Select the pages you want to export.
Option Description
Export to Excel options  

Constant column width

This fixes the width for all exported columns. If selected, enter the required value into the Constant column width field.

Column width based on objects in the

Select the part of the report on which you want to base the column width.

Options

 

Export object formatting

This exports the report formatting to Excel (i.e. ensuring that the data types are maintained).

Export images

This exports images in the report to Excel.

Use worksheet functions for summaries

This converts report summaries to Excel functions (i.e. numbers with formulas).

Maintain relative object position

This keeps the objects in the report in the same position when exported to Excel.

Maintain column alignment

This keeps the alignment the same as the report.

Export page header and footer

This lets you include the header and page footer information when exporting the report.

This effectively lets you include details of the operator who created the report.

Simplify page headers

This exports only the last row of the page header section.

Show group outlines

This adds the lines that separate the report groups in Excel.

This exports the contents of the report as a text file. When you select this option, the report contents are displayed in a Notepad editor.

This applies a selection formula to the report to filter the data without re-running the report, making the report easier to read by only displaying certain records.

This option is not available for archived and scheduled reports.

Option Description

Record

Specify criteria for displaying records in the report.

Group

Specify criteria for displaying group data in the report.

Saved Data

This displays the report with the saved data. This applies to reports previously exported or reports which you designed and against which data was saved using the Save data report option.

Any changes made to the database after the report is saved doesn't affect the report (i.e. the program does not refer to the database when generating the report).

Clear all selection formulas

This clears any previously specified selection formulas (using the Select Expert option) for the current run of the program.

This queries the database to redisplay the report on the screen at the selected page.

This only applies when generating a report that extracts data directly from a database (i.e. not when using a business object to extract the data).

This exports the report (as well as sub-reports) to a comma-separated-values (CSV) file.

Each record in the file is typically a single line and each field in the record is delimited by a specific delimiter (e.g. a comma).

Option Description

CSV export options

 

Delimiter

Indicate the character you want to use to wrap around each field in the record. This defaults to " (double quotes).

Separator

Indicate the character you want to use to separate the fields or columns in a record. This defaults to , (comma).

Tab

Select this to use a Tab as the delimiter for separating the fields in each record. When you select this option, the Separator field is disabled.

Mode

Indicates what to do with the page and group sections of the report when exported.

Exports the report to the file to resemble the rpt format of the report.

Path

Indicate the location to which you want to export the report.

Report sections

 

Report and page sections

Select whether you want to write all report headers and footers and page headers and footers to the export file.

Isolate report or page sections

This writes all report headers and footers and page headers and footers to the export file, but isolates them in the file.

This creates a bigger file which resembles the rpt version of the report where everything is more spaced out and easier to read.

Otherwise the report and page headers and footers are included in each record of the file.

Group sections

 

Group sections

Select whether you want to write all group headers and footers to the export file.

Isolate group sections

This writes all group headers and footers to the export file, but isolates them in the file.

This creates a bigger file which resembles the rpt version of the report where everything is more spaced out and easier to read.

Otherwise the group headers and footers are included in each record of the file.

This exports the report to a specific format, location and enables you to specify the page ranges to export where applicable.

This saves the report to a specific location. This defaults to Crystal Reports (*.rpt).

When you export a single document, the default file name is created using the document type and the key field (e.g. customer number, invoice number, quotation number, purchase order number, etc). When you export a batch of documents, the last document number or key field is used as a reference in the file name.

This option lets you export reports individually (i.e. only the main report, or any of the sub-reports you are current displaying).

This outputs the report to a printer.

This lets you copy highlighted text to the clipboard.

This lets you view the parameters and parameter values entered for the report using the Crystal Report Designer.

This displays the values of the primary key sequence used in grouped reports (e.g. Inventory Valuation) in a tree view.

This lets you locate text within the report.

This lets you change the size of the report displayed on the screen. It has no effect on the printed size of the report.

This lets you close the currently displayed tab and is only applicable to reports that contain sub-reports (this doesn't apply to the Preview tab).