You use this program to configure the default location to which all documents generated using the SRS document printing technology must be archived and to indicate the criteria according to which archived documents must be purged.
Field | Description | ||||
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Archive options | |||||
Disable archiving for all document types | This disables all archiving for the company. If selected, no records are added to the pending archive and the archive process is not started. | ||||
Temporarily suspend archiving for all document types | This temporarily suspends archiving for the company. If selected, records are added to the pending archive but the archive process is not started. | ||||
Reason for suspension | Enter a reason for suspending the archiving. This field is enabled when the Temporarily suspense archiving for all document types option is selected. | ||||
Archive location |
Within the archive folder (standard or user defined) indicated in the SRS Document Archive Setup program, the SRS Document Printing program creates:
The archived documents (PDF/RPT) generated by the archiving program on the client workstation are copied to the relevant folder in this folder structure.
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Standard archive root folder | This indicates the default folder to which generated
SRS documents are saved. This defaults to the srs_CoID in your SYSPRO Work folder, where CoID is the SYSPRO company code. For example, for Company 0, this would be ..\WORK\srs_0\. |
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User-defined archive root folder | Select this to indicate the default archive folder you
require for all your printed SRS documents. The folder you specify must exist and it must be specific to a SYSPRO company. The archive folder can be a folder on any server, but you need to enter a fully qualified path to the remote drive or folder. That is, you must enter the Universal Naming Convention path for the server (i.e. server name and folder location) and not merely the mapped drive letter. In addition, you need to ensure that the folder is shared. The application server needs to be authenticated to read and write files to the shared folder. The Browse option at this field browses the application server and not the client workstation.
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Save | Select this to save your changes. | ||||
Cancel | Select this to ignore any changes you made and to exit the program. | ||||
Help |
Select this to view the latest online Help documentation for this program. |
Field | Description | ||||
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Purge options | |||||
Allow purge | Select this to be able to delete archived
documents. Selecting this option enables you to use the SRS Document Archive Purge program to delete archived documents no longer required. |
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Allow run time selection | Enable this to be able to indicate the number of months/years for which to retain archived documents when you run the SRS Document Archive Purge program. | ||||
Purge log records older than | Indicate the number of months/years to retain archived
SRS documents. Documents older than this value are deleted from the archive when you use the SRS Document Archive Purge program.
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Changing the pre-defined standard archive root folder
You would typically use this procedure if you do not want to use the pre-defined standard archive root folder.
Open the SRS Document Archive Setup program .
Select User-defined archive root folder.
A warning message is displayed. If you change the archive location, you must ensure that you manually copy any pre-existing archived documents from the original location to the new location.
Select a folder that already exists on the SYSPRO application server.
Save your changes.
Setting the archive purge settings
You would typically use this procedure when you are required to purge SRS documents.
Open the SRS Document Archive Setup program .
Select the Archive Purge Settings tab and select Allow purge.
Select Allow run time selection if you want to allow operators to change the selection at the Purge log records older than option at run time, and select the default value required.
Save your changes.