Cash Book > GL Integration > Cash Book Distribution

Cash Book Distribution

You use this program to generate a report of ledger entries for transactions processed to your Cash Book.

The report reflects details of the sub-module transactions posted to the GL Journal, grouped by the GL journal number. It is generated from the General Ledger journals created by the Cash Book GL Integration program and serves as an audit trail of Cash Book entries processed.

The report can be run at any time and as often as required.

Report Options

Field Description
Bank selection Indicate the SYSPRO bank(s) for which to generate the report.
Report options  
Report type Indicate the type of report to generate.
OptionDescription
Detail

Select this to generate a list (in ledger code sequence) of all transactions posted against each ledger code.

Totals are printed for each ledger code with a distribution total printed at the end of the report.

If Cash Book is integrated to the General Ledger in Summary, (General Ledger Integration) then you should print this report in detail for reconciliation purposes.

SummarySelect this If you want to print only totals for each ledger code and the distribution totals at the end of the report.
Entry selection  
Entry selection by: Indicate whether to generate the report for a specific set of journals or a set of distribution entries.
OptionDescription
GL journalSelect this to generate the report for a specific range of General Ledger journal numbers.
Entries groupSelect this to generate the report for a specific range of distribution entry groups.

This only applies to ledger distribution entries created prior to SYSPRO 6.1, in which a new entries group was created in the General Ledger entries file/table for each distribution report printed. This option enables you to print these entries groups.
Current GL period This indicates the period and year that your General Ledger module is currently in. It is displayed for information purposes only and cannot be changed.

Selection criteria

Selection Description

Ledger period
Option Description
Period Indicate the period(s), within the year(s) indicated, for which to generate the report.
Year Indicate the year(s) for which to generate the report.

GL journal

 Indicate the ledger journal number(s) to print.

This selection is only enabled when your Entry selection is by Journal.
Ledger entries group Indicate the entry group(s), within the selected periods and years, for which to generate the report.

This selection is only enabled when your Entry selection is by Entries group.

Ledger code

 Indicate the General Ledger codes for which the report must be generated.

Only the distribution entries for the General Ledger code(s) you select are printed.

Output Options

These options enable you to apply a theme to the report and to define multiple output destinations for the report once it has been compiled (SRS Output Options).

Report Details

  • If you posted all your Cash Book ledger journals to the General Ledger, then you can use this report to assist in balancing the Cash Book to the General Ledger when discrepancies exist.

  • For tax entries, the tax account description is printed instead of the ledger code if you enabled the Disburse tax amount over - Multiple GL tax accounts setup option (Accounts Payable Setup).

  • All journals/entries (whether previously printed or not) are included in the report according to the report options indicated. The Reprint column on the report indicates whether the journal/entry was previously printed.

Notes and warnings

Reprinting

  • You can only reprint distribution entries for as long as you are retaining cash book journals (Cash Book Setup).