Accounts Payable > GL Integration > AP Disbursement Distribution

AP Disbursement Distribution

You use this program to generate a report of ledger entries created when you process payments against your suppliers.

The report reflects details of the sub-module transactions posted to the GL Journal, grouped by the GL journal number. It is generated from the ledger journals created by the AP Payments GL Integration program and serves as an audit trail of Accounts Payable payment transactions processed.

The report can be run at any time and as often as required.

Report Options

Field Description
Report options  
Report type Indicate the type of report to generate.
OptionDescription
Detail

Select this to print a list (in ledger code sequence) of all disbursement entries posted against each ledger code.

Totals are printed for each ledger code with a distribution total printed at the end of the report.

If Accounts Payable is integrated to the General Ledger in Summary (General Ledger Integration) then you should print this report in detail for reconciliation purposes.

SummarySelect this to print only totals for each ledger code for all selected entries in a period.

Distribution totals are printed at the end of the report.
Entry selection  
Entry selection by: Indicate whether to generate the report for a specific set of journals or a set of distribution entries.
OptionDescription
GL journalSelect this to generate the report for a specific range of General Ledger journal numbers.
Entries groupSelect this to generate the report for a specific range of distribution entry groups.

This only applies to ledger distribution entries created prior to SYSPRO 6.1, in which a new entries group was created in the General Ledger entries file/table for each distribution report printed. This option enables you to print these entries groups.
Current GL period This indicates the period and year that your General Ledger module is currently in. It is displayed for information purposes only and cannot be changed.

Selection criteria

Selection Description

Ledger period
Option Description
Period Indicate the period(s), within the year(s) indicated, for which to generate the report.
Year Indicate the year(s) for which to generate the report.

GL journal

 Indicate the ledger journal number(s) to print.

This selection is only enabled when your Entry selection is by Journal.
Ledger entries group Indicate the entry group(s), within the selected periods and years, for which to generate the report.

This selection is only enabled when your Entry selection is by Entries group.

Ledger code

 Indicate the General Ledger codes for which the report must be generated.

Only the distribution entries for the General Ledger code(s) you select are printed.

Output Options

These options enable you to apply a theme to the report and to define multiple output destinations for the report once it has been compiled (SRS Output Options).

Report Details

  • If you posted all your Accounts Payable ledger journals to the General Ledger, then you can use this report together with the AP Expense Distribution report to assist in balancing Accounts Payable to the General Ledger when discrepancies exist.

  • The term *Multiple* in place of a GL code indicates that, in the sub ledger, a single journal was referenced to more than one control record.

    For example: payments made to customers in two branches in the same session.

  • A Chg transaction type journal is created when you change the exchange rate when processing a payment using the Payment Cycle Maintenance or AP Manual Check Entry programs (i.e. when the invoice rate and the payment rate differs).

  • All journals/entries (whether previously printed or not) are included in the report according to the report options indicated. The Reprint column on the report indicates whether the journal/entry was previously printed.

Notes and warnings

Reprinting

  • You can only reprint disbursement distribution entries for as long you are retaining disbursement distribution entries (Accounts Payable Setup).