Purchase Orders > Blanket Purchase Orders > Blanket Purchase Order History Query

Blanket Purchase Order History Query

You use this program to view all the history against each merchandise line for a contract, with ordered and receipted totals for each scheduled date.

Blanket PO Contract

Field Description
Blanket PO contract Indicate the contract for which you want to query the transactions.
Blanket PO Contract Details The details in this pane are displayed for information purposes.
Contract This indicates the contract you entered in the Blanket PO contract field.
Contract type This indicates the type of contract, which determines how purchase orders are generated against the contract.
Start date This is the start date defined for the contact.
End date This is the end date defined against the contact.
Supplier This is the supplier code defined against the contract.
Supplier This is the supplier name for the supplier code and is displayed for identification purposes.

Blanket PO Contract History Details

When you enter a valid contract, the transactions against the contract and a total of all transactions per scheduled date, for each stock code are displayed in a listview.

Column Description
Stock codes

These are the codes of the stock items for which the contract was raised. The information is arranged in a treeview.

Expand a stock code to display the schedule dates and totals for that stock item.
Purchase order This indicates the purchase order number which was raised against the contract (see Build Purchase Orders).
PO Line This is the line within the purchase order on which the stock item occurs.
Schedule date This is the date of the transaction against the stock item.
Quantity ordered

This is the quantity for which a purchase order was raised against the contract.

This is the total of the values in the Qty received + Completed + Over-receipted columns.
Quantity received This is the quantity received (using the Purchase Order Receipts program) against the purchase order which was raised against the contract.
Completed

This is the difference between the quantity ordered and the quantity received when you receive less than the quantity ordered and you mark the purchase order line as complete.

The quantities of items received into inspection are not included.
Over-receipted

This is the difference between the quantity ordered and the quantity received.

This value is negative because you received more than the quantity ordered. The order line is automatically marked as complete when you over receipt an item.

The quantities of items received into inspection are not included.
Outstanding receipts

This is the quantity not yet received against the order line.

This is calculated as the sum of the Qty received + Completed + Over-receipted columns, irrespective of whether you selected to display over-receipts and completed transactions (Browse on Contracts - Preferences). Therefore, if you selected NOT to display over-receipts and completed transactions, then it could appear as though the values across the line do not add up.

The Outstanding receipts value is only displayed against the Schedule total line and the Stock item header line.
Minimum quantity This is the minimum quantity to be supplied against each purchase order for this line item, according to the contract (see Contract Maintenance).
Total qty This is only displayed for each stock item on the stock item header line and indicates the total quantity to be supplied against the contract (see Contract Maintenance).
Outstanding quantity This is the difference between the Quantity ordered and the Total qty.
Trans date This is only displayed against each transaction line and indicates the date on which the transaction was processed.
Trans time This is only displayed against each transaction line and indicates the time at which the transaction was processed.
GRN This is the Goods Received Note for the purchase order receipt. This is only displayed if you are using GRNs.
Warehouse Indicates the warehouse for the item. It enables you to differentiate between stocked and non-stocked items on the contract.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.