You use this program to create purchase order details for the selected contract.
Field | Description |
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Start Review |
Select this to validate the contract and display the contract lines in the Blanket Purchase Order Release listview. Lines on which errors are detected are marked as Excluded. |
Change Criteria | Select this to indicate a different set of criteria according to which you want to build purchase orders. |
Field | Description |
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Contract details | |
Contract |
Indicate the contract from which to create a purchase order. When you tab off the contract number, the contract details defined using the Contract Maintenance program are displayed. |
Contract type | This indicates the type of contract.
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Supplier | This is the supplier defined against the contract. |
Supplier name | This is the name of the supplier defined against the contract. |
Start date | This is the start date defined for the contact. |
End date | This is the end date defined against the contact. |
Warehouse | This is the warehouse for the stock items defined in the contract. |
Required date | This defaults to the current date, but can be changed to the required release date. |
Schedule |
If the contract has a schedule, then you can use this to select a date from the schedule. The date selected is checked to ensure that there is at least one valid schedule date between today and the date selected. |
Copy custom form to purchase orders | Select this to copy any custom form data defined against the blanket purchase order/lines to the purchase order created from the blanket purchase order, providing the same custom forms exist against the purchase order. |
The Start Review function validates the contract and displays this listview showing the selected contract lines according to the options entered. Complete blanket purchase order lines are not displayed in the listview.
Field | Description |
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Include All | Select this to include all the lines from the proposed purchase order. |
Exclude All | Select this to exclude all the lines from the proposed purchase order. This removes all ticks in the Select column enabling you to re-select only the lines you want to include. |
Start Create |
Select this to build the purchase orders required. Once the purchase orders are created, the Creation of Purchase Orders screen displays the contract and newly created or updated purchase order numbers. Purchase orders containing only header information but no detail lines are not created when the option: Retain order when created without lines is not enabled (Purchase Orders Setup). |
Select |
Use this check box to indicate the lines to include or exclude on the proposed purchase order. No purchase order is created for excluded lines. |
Quantity | Indicate the quantity to order. This is the only field in the listview that you can change. |
Before using this program, you would typically have used the Blanket Purchase Order Release program to validate and select the contracts for which the blanket purchase orders must be created.
Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.
Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.
eSignature Transaction | Description |
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PO Blanket Purchase Order Release |
If access is denied to this eSignature, you cannot release blanket purchase orders in the Blanket Purchase Order Release and Build Purchase Orders programs. |