Within SYSPRO you can use a number of keyboard shortcuts to either activate a function or accelerate the performance of a task.
The availability of these keyboard shortcuts is often determined by the type of program loaded (e.g. list view shortcut functions are typically available only from within a browse window).
| Function | Keystroke | Description |
|---|---|---|
| Scroll left/right | Ctrl+Cursor left/right | Scroll the contents of the List view pane so that you can quickly navigate through all the columns available in the List view (i.e. the equivalent of using the mouse to browse the columns). |
| List view functions | Ctrl+F1 | Display a list of shortcuts available in the current List view pane |
| Ctrl+F2, Ctrl+Shift+F2 | Output the contents of the List view pane to your current printer destination. | |
| Row Font | Ctrl+F3 | Select a different font, font style and font size for the contents of the List view pane. |
| Alternating Row Color | Ctrl+Shift+F3 | Colorize the background color of alternating rows in the List view pane. |
| Remove Alternating Color | Ctrl+K | Remove the alternating row colors that you have customized. |
| Background Color | Ctrl+F4 | Select a different color for the background of the List view pane. |
| Text Color | Ctrl+Shift+F4 | Select a different color for the foreground objects of the List view pane (i.e. the text in each of the rows). |
| Reset view | Ctrl+F5 | Restore column settings you have changed to their default settings. |
| Best Fit | Shift+Alt+F5 | Automatically adjust column widths for the best fit. |
| Grid Lines | Ctrl+F6 | Add a new row to a data entry grid and set focus on the first column. Only applies when not in Edit mode. Press the Esc key to exit Edit mode. |
| Export/Output as HTML | Ctrl+F7 | Output the contents of the List view pane to an HTML page. A file is created in the \Base\Samples folder of your SYSPRO installation. The naming convention of the file is the operator code and an .htm extension. |
| Export/Output to Excel | Ctrl+F8 | Output the contents of the List view pane to an Excel
Workbook. The naming convention of the file is the
operator code and a
.txt extension. Up to 20 worksheets can
be opened simultaneously. For each additional worksheet
opened, a two digit number is added to the operator code (e.g.
ADMIN.txt,
ADMIN01.txt,
ADMIN02.txt, etc). Leading zeroes are not stripped from fields that Excel considers to be numeric. |
| Change rows to view | Ctrl+F9 | Specify how many rows you want to view for each page of the List view pane. |
| Return all rows | Ctrl+A | Return all rows in the List view for those List views where Ctrl+F9 is available. |
| Filter Rows | Ctrl+F | Search the contents of the List view pane for specific details. |
| Find and Replace | Ctrl+Shift+F | |
| Select Styles | Ctrl+Q | Selectively customize List views where this facility is available. |
| Apply Styles | Ctrl+W | Switch off customization for a List view. |
| Find next occurrence of F3 | Find the next occurrence of your search criteria. | |
| Ctrl+F2, Ctrl+Shift+F2 | Output the contents of the List view pane to a print device. | |
| Export as Excel Chart | Ctrl+Shift+F8 | Outputs the contents of the List view pane to an Excel Chart. |
| Export as XML | Ctrl+Shift+X | Output the contents of the List view pane to an XML file. The file is created using the document path and name that you specify. A stylesheet is also created (.xsl) which is referenced from within the XML file. |
| Drag-and-drop enabled | You can drag-and-drop items within the List view (e.g. to resequence items) | |
| Column Headers | Ctrl+Shift+V | Toggle column headers within a pane (i.e. to remove or replace column headings). |
| Remove Row | Shift+Del | Remove the highlighted row/caption from a pane. |
| Move Row Up | Alt+Up Arrow | Move the highlighted row/caption up one row. |
| Move Row Down | Alt+Down Arrow | Move the highlighted row/caption down one row. |
| Customize By Group | Ctrl+Shift+G | Customize the pane for the current group to which the operator belongs. |
| End Customize By Group | Ctrl+G | End customization of the pane for the current group to which the operator belongs. |
| Customize By Company | Ctrl+Shift+C | Customize the pane for the current company to which the operator belongs. |
| End Customize By Company | Ctrl+C | End the customization of the pane for the current company to which the operator belongs. |
| Save Customization | Ctrl+Shift+S | Save the customization of the pane for the current company or group to which the operator belongs. |
| Smart Link | Shift+Alt+F7 | Toggle the List view Smart Link. |
| Macro for: | Alt+F8 |
Launch the VBScript editor. This is not available if you are logged in with a role. |
| Input alphanumeric characters | Alt+F9 | Enables you to enter alphanumeric characters into a key field when the key for the field is numeric and the browse sequence for the key field is set to an alphanumeric field. |
| Function | Keystroke | Description |
|---|---|---|
| Find | Ctrl+F | Within a List view, this enables you to locate
information about items within SYSPRO according to extensive
search criteria and pattern matching. Within the Invoices & Payments function of the Customer Query program, this enables you to locate the specific customer for which an invoice was created. Once the customer has been matched to the entered invoice, you can view the original details captured for the invoice (this includes the invoice date, the original invoice value and the outstanding value). You can then elect to perform a new search based on a different invoice number, or select the customer for payment processing, or find the next customer for which the same invoice number was created. |
| Quick Find | Shift+F2, Ctrl+Shift+F2 | Perform a detailed search on various categories of information within SYSPRO. |
| System information | Shift+F7, Ctrl+Shift+F7 | Identify which operators are accessing the system and
what programs are currently running. It includes details about your SYSPRO environment and information relating to your printer configuration. |
| Function | Keystroke | Description |
|---|---|---|
| Report preview | Shift+F4 | Toggle the print preview function within SYSPRO. When on, you can preview reports before sending them to the printer as well as e-mail reports to internal and external mail users. |
| Toggle Windows Printing On/Off | Ctrl+W, Ctrl+Shift+W | Toggle Windows printing function within SYSPRO. |
| Page Setup | Shift+F5 | Configure default paper settings for documents that you want to print from within SYSPRO. These settings include the paper size, source and margins, and the orientation (i.e. landscape or portrait) |
| Print Setup | Shift+F6 | Select a printer from the printer setup program. |
| Default printer | Shift+F8 | Assign your current default printer to the current program. |
| Copy page to clipboard | Ctrl+C | (Print Preview Mode) Copy the report to the clipboard so that you can paste it into another application. |
| Go To Page | Ctrl+G | (Print Preview Mode) Go to a specific page in the document. |
| Ctrl+P | (Print Preview Mode) Print a single page, all pages or a range of pages in a document. |
| Function | Keystroke | Description |
|---|---|---|
| Browse | F9 | Same as selecting the magnifying glass icon to load the browse. |
| Add | Ctrl+A | Take on information for a new item. |
| Bitmaps | Ctrl+B | Load the bitmap browser within the Stock Codes program. |
| Change | Ctrl+C | Maintain information for the currently highlighted record. |
| Delete | Ctrl+D | Delete the currently highlighted record from the file. |
| Find | Ctrl+F | Search/find information in a List view. |
| Start at | Ctrl+T | Browse on items at specific point. Depending on the sequence in which you are browsing on items, you can indicate the point at which you want to start viewing items (e.g. If you are browsing stock codes in supplier sequence, then the Start at function enables you to indicate the supplier from which you want to begin the browse on stock codes). |
| Edit Multimedia | Ctrl+E | Associate multimedia objects with key fields in SYSPRO. |
| Play Multimedia | Ctrl+Y | Load multimedia objects that have been associated with an item. |
| First Entry | Ctrl+Home | Go to the first entry in the List view. |
| Previous Page | Ctrl+PageUp | Go to the previous page of entries in the List view (providing it is not the first page). |
| Next Page | Ctrl+PageDown | Go to the next page of entries in the List view (providing it is not the last page). |
| Last Entry | Ctrl+End | Go to the last page of entries in the List view. |
The following table lists the shortcut keys you can use with the Admin Notepad Editor (Rich Text) program:
| Keystroke | Description |
|---|---|
| Ctrl+Tab | Tab |
| Ctrl+Number Pad 5 | Select all |
| Ctrl+A | Select all |
| Ctrl+E | Center alignment |
| Ctrl+R | Right alignment |
| Ctrl+L | Left alignment |
| Ctrl+C | Copy |
| Ctrl+V | Paste |
| Ctrl+X | Cut |
| Ctrl+Z | Undo |
| Ctrl+Y | Redo |
| Ctrl+'+' or (Ctrl+Shift+'=' ) | Superscript |
| Ctrl+'=' | Subscript |
| Ctrl+1 | Line spacing = 1 line |
| Ctrl+2 | Line spacing = 2 lines |
| Ctrl+5 | Line spacing = 1.5 lines |
| Ctrl+' (apostrophe) | Accent acute. After pressing the shortcut key, press the
appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only. |
| Ctrl+` (grave) | Accent grave. After pressing the shortcut key, press the
appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only. |
| Ctrl+~ (tilde) | Accent tilde. After pressing the shortcut key, press the
appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only. |
| Ctrl+; (semicolon) | Accent umlaut. After pressing the shortcut key, press the
appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only. |
| Ctrl+Shift+6 | Accent caret (circumflex). After pressing the shortcut key,
press the appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only. |
| Ctrl+, (comma) | Accent cedilla). After pressing the shortcut key, press the
appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only. |
| Ctrl+Shift+' (apostrophe) | Active smart quotes |
| Backspace | Move one character to the left and delete the character |
| Ctrl+Backspace | Delete previous word. This generates the same as F16 |
| F16 | Same as backspace |
| Ctrl+Insert | Copy |
| Shift+Insert | Paste |
| Insert | Insert/Overwrite toggle |
| Ctrl+Left Arrow | Move cursor one word to the left |
| Ctrl+Right Arrow | Move cursor one word to the right |
| Ctrl+Up Arrow | Move to the beginning of the current line/up one line |
| Ctrl+Down Arrow | Move to the beginning of the current line/down line |
| Ctrl+Home | Move to the beginning of the document |
| Ctrl+End | Move to the end of the document |
| Ctrl+Delete | Delete the next word or the selected characters |
| Shift+Delete | Cut the selected characters |
| Esc | Stop drag-drop. While doing a drag-drop of text. |
| Alt+Esc | Change the active application |
| Ctrl+Shift+A | Set all CAPS - toggles back again |
| Ctrl+Shift+L | Toggle the bullet style |
| Function | Keystroke | Description |
|---|---|---|
| Company date | Ctrl+D, Ctrl+Shift+D | Change the company date, or set a temporary date for the current session. |
| Change company | Ctrl+C, Ctrl+Shift+C | Log in to a different company. |
| Run | Ctrl+R, Ctrl+Shift+R | Run a program without navigating to the menu. |
| Run Last Program | Ctrl+L, Ctrl+Shift+L | Run the last program that you have launched. |
| Undo Delete | Ctrl+Z, Ctrl+Shift+Z | Undo the last deletion from your Favorites menu. |
| Message Inbox | F5, Ctrl+Shift+F5 | View a list of actions in your Message Inbox. |
Operator access to the following activities within this program can be restricted. You configure this using the Operators program.
| Activity | Description |
|---|---|
| Listview/Forms - Export or print data | Controls whether an operator can print the contents of a listview and/or output the contents of a listview to an HTML page, XML document or Excel spreadsheet. |