You use this program to view details of lots and associated transactions including inspection and sales order details. The transactions displayed may have occurred during the inspection process, or during the life of the lot number itself.
A typical use of this program would be to verify lot details. This could be driven internally from your sales or manufacturing departments, or externally in response to an enquiry from a customer or governing authority.
This program can be run at any time.
There are no dependencies between this program and any other program.
If you are new to this query, then the following information will help you achieve the best results:
If you know the lot number, then you can enter it directly and press the Tab or Enter key to view the information.
If you do not know the lot number, then you can use the browse function to locate the number.
You can personalize this query in a number of ways. These include:
| Field | Description |
|---|---|
| Lot number | Indicate the lot number lot number to query. |
| Play | View any multimedia objects assigned to the lot. |
| Edit | Use the Multimedia program to edit multimedia objects for the lot. |
| Notepad | Use the Admin Notepad Editor (Rich Text) program to view or maintain free format comments for the lot. |
| Stock code | This displays the stock code for the Lot number. |
| Custom Form | View custom form information for the lot. |
| Lot Transactions | View details relating to specific transactions processed against the entered lot/stock code combination. |
| Inspection Details | View details relating to inspection records processed against the entered lot/stock code combination. |
| Outstanding Sales Orders | View details of any outstanding sales orders associated with the lot transaction. |
| WIP Inspection | View WIP inspection details for selected lot. |
This pane displays all the bin/warehouse combinations for the lot and stock code you are querying, together with quantity and date information.
This pane displays details relating to specific transactions processed against the entered lot/stock code combination.
| Column | Description |
|---|---|
| Source |
Indicates the reference from which the lot transaction was created, together with a prefix of PO, RMA, Job or Dis, to denote the source as being a purchase order, return merchandise advise, job, or sales order respectively. The Job, Purchase order and Dispatch note columns can be added to the listview and used to call the relevant query programs via the smart links. |
The details displayed in this pane relate to the currently highlighted line in the Lot Transactions listview.
| Column | Description |
|---|---|
| Created from job | Indicates the job number from which the lot transaction was created. |
| Created from purchase order | Indicates the purchase order number from which the lot transaction was created. |
| Created from purchase order line | Indicates the purchase order line number (within the purchase order number) from which the lot transaction was created. |
This listview displays details relating to inspection records processed against the entered lot/stock code combination.
This listview displays details of outstanding sales orders associated with the lot transaction.
This listview displays Work in Progress inspection details for the selected lots.
Details are only displayed if you have not enabled the setup option: Capture lots at end of WIP inspection (Work in Progress Setup). When this option is enabled, no lot information is available against inspection references because the lot information will only be captured once inspection is complete and the items are accepted into stock.
This pane displays any custom form data defined against the lot (see Custom Forms Entry). Use Add Fields to this Form to load the Custom Form Data Entry program to enter custom form data against the lot.
This displays details of lot files that were archived.
| Field | Description |
|---|---|
| Search up | Use this to establish what was used to manufacture the lot from the raw material. |
| Search down | Use this to establish where the lot number was used. |
| Archive text | Use the Admin Notepad Editor (Monospaced Text) program to view and maintain free format text for the selected archived lot. |
| Archive file | Indicates the archive file name in which the lot number was archived. |
| Records | Indicates the number of records in the archive file. |
| Archive file name |
Indicates the full path name where the file was archived. By default, this is the archive file name prefixed by the current drive/path specifications. If the archive file is called ATRC001 and has been restored into the directory /tmp (a temporary directory under UNIX) then you the archive file name is displayed as /tmp/ATRC001. If the archive file has been restored from backup media and the index portion of the file has not been restored, then you must first reindex the archive file. |
The identity of the lot is determined from details relating to its supply.
You use the Criteria option on the Search Up pane to enter the criteria you require.
The program processes the Inspection file followed by the Lot Master file, searching for any lots or lot transactions matching the entered combinations.
Once a match is found, the program displays information relating to the lot, such as the stock code and version and release level. The search then continues automatically, displaying any matching lots, until either the end of file is reached on the lot master file, or you interrupt the search.
The identity of the lot is determined from details relating to its use.
You use the Criteria option on the Search Down pane to enter the criteria you require.
The program processes the Lot master file, searching for any lots or lot transactions matching the entered combinations.
Once a match is found, the program displays information relating to the lot, such as the stock code and version and release level. The search then continues automatically, displaying any matching lots, until either the end of file is reached on the lot master file, or you interrupt the search.
You use this option to indicate specific properties associated with the lot to query.
Criteria can be defined by selecting the Criteria option on the Search Up or Search Down panes.
You typically use this option if you do not know the specific lot number, or you want to refine your search.
| Field | Description |
|---|---|
| OK | Select this to accept your entries and to return to the search pane. |
| Clear All | Select this to clear all the fields of any previously entered criteria. |
| Autoload Values | These options enable you to indicate how you want to save the
selections made in this pane. You can choose to set all selections as they were when you last ran the program (i.e. Load Previous Form Values) or save your selections in the pane as your default preferences for all companies, or for the current company only (i.e. Save Form Values as Default or Save Form Values for this Company). If you have saved form values for the company or as the default, then you can remove these settings and restore them to the form's default preference selections. |
| Serial number entry required | Select this to locate a lot based solely on the entry
of a serial number. If you select this option and enter a specific serial number, then this alone is the selection criterion used and you cannot access any of the other selection fields. You typically use this function to search for a serialized lot traceable item when you know the serial number. |
| Serial | Indicate the specific serial number for which to locate a lot. |
| Search up criteria | |
| Supplier | Indicate the specific supplier for which to locate a lot. |
| Purchase order | Indicate the specific purchase order for which to locate a lot. |
| Job | Indicate the specific job for which to locate a lot. |
| Stock code | Indicate the specific stock code for which to locate a lot. |
| Delivery note | Indicate the specific delivery note number for which to locate a lot. |
| Certificate | Indicate the specific certificate number for which to locate a lot. |
| Concession | Indicate the specific concession number for which to locate a lot. |
| Search down criteria | |
| Customer | Indicate the specific customer for whom to locate a lot. |
| Invoice | Indicate the specific customer invoice for which to locate a lot. |
| Sales order | Indicate the specific sales order for which to locate a lot. |
| Job | Indicate the specific job for which to locate a lot. |
| Stock code | Indicate the specific stock code for which to locate a lot. |
| Certificate | Indicate the specific certificate number for which to locate a lot. |