You use this program to print a selective list of stock items according to a cut-off date when last a stock count was performed.
You typically use this program in a situation where you are not running a full stock take, but merely counting and checking stock.
The program is designed to work in two phases. In the first phase, you run the Perpetual stock option to update the last stock count date for the selected stock items with the current system date. When you perform and confirm a stock take, the Stock Take Confirmation program updates the count date. However, if you merely counted and checked the stock, but did not use the Stock Take Confirmation program, then you can use the Perpetual stock option to update the count date.
Once the count dates are updated, you can re-run the report using the Cycle count variance option, which is the second phase. This enables you to print a selective list of stock items where the last stock count date is prior to a specific Stock check date which you enter. This enables you to check when a count was last done for the stock items selected.
You normally use the Stock Take Exception program in conjunction with a manual or offline system of count cycles.
| Field | Description |
|---|---|
| Sequence | |
| Stock code | Select this to generate the report in order of stock codes. |
| Description | Select this to generate the report in order of stock code descriptions. |
| Supplier | Select this to generate the report in order of suppliers. |
| Product class | Select this to generate the report in order of product classes. |
| Report type | |
| Perpetual stock | Select this to update the last stock count date for selective stock items with the current system date. |
| Cycle count variance | Select this to print a selective list of stock items where the last stock count date is prior to the entered Stock check date field below. |
| Stock check date | Enter the stock check date to use with the Cycle count variance option. |
| ABC class selection |
Select stock items based on the ABC classification assigned to them (Stock Codes). Ensure that you have run the ABC Analysis program to assign each stock item to its correct class. |
| Field | Description |
|---|---|
| Stock code selection | Indicate the stock code(s) you want to include in the report. |
| Supplier selection |
This option enables you to include stock items for a selection of suppliers in the report. |
| Cycle count selection | This enables you to select stock items based on the cycle count number assigned to the stock code (Stock Codes). |
| Warehouse selection | Indicate the warehouse(s) for which you want to include stock items in the report. |
| Product class selection |
Indicate the product class(es) for which you want to include stock items in the report. The product class is defined against the stock item. If a specific product class is entered, then only stock items belonging to that product class are included in the report. |
These options enable you to apply a theme to the report and to define multiple output destinations for the report once it has been compiled (SRS Output Options).