SYSPRO Ribbon bar > Setup > Stationery Formats > AP Label Format

AP Label Format

You use this program to define your page layout for printing supplier labels. A label format must be defined before you can use the AP Label Print program.

Label Format

Field Description
Save Select this to save new formats, changes to existing formats, and preferences.
Change Indicate the preferences and print positions for your labels.
Alignment Prints labels using test characters to verify that the fields you defined are correctly aligned on your stationery.
Print Select this to print the label format information you defined and saved.

It is advisable to keep this report for disaster recovery purposes.

Copy Format Select this to copy a label format from another company to your current company.
Cancel Exit the program without saving any changes made.

Alignment

You use the Alignment function to print labels using test characters to verify that the fields you specified in the format are correctly aligned on your stationery.

Field Description
Number of pages to print Indicate the number of test labels to print. Up to 5 sets of test labels can be printed, one after the other.

This enables you to check whether the information on each label is aligned correctly on the first label and subsequent labels.

Print test label alignment?  
OK Prints the test format alignment.
Cancel Returns to the previous screen. Nothing is printed.

Copy Format

The Copy Format function enables you to copy a label format from another company to your current company.

Field Description
Current company This indicates the company in which you are currently working and is the company to which the label format will be copied.
Copy from company Indicate a valid company from which to copy the label format.
OK Copies the label format to the current company.
Cancel Returns to the previous screen. Nothing is copied.

Preferences Section

The following preferences can be selected when you use highlight the Label preferences line and select the Change function:

Field Description
Total number of lines on label

Specify the number of lines required on each label. This is the height of a label, including the vertical gap before the next label down.

A maximum of 60 lines can be assigned to each label.

Gap from start of one label to next

Indicate the number of columns between the start of one label and the start of the next. This is the width of one label, including the gap before the next label across.

This cannot exceed 66 columns.

Number of labels to view

Indicate the number of labels to print across the page.

This must be in the range 1 to 99.

Number of labels per supplier

Indicate the default number of labels to print for each supplier. This can be overridden at the time of printing labels.

Up to 9999 labels can be printed for each supplier.

Print date format

Indicate the format in which to print dates on the labels.

The system defaults to using the date format configured for the company, but you can select to use the Short date format or the Long date format.

Close Select this to return to the previous screen.

Label Detail Section

The following options are available when you use highlight the Label detail section line and select the Change function:

Field Description
Clear Row/Column

Select this to set the row and column print positions for the highlighted field to zero, so that the field is not printed.

Text Fields Select this to enter the text to print and its specific position on each document.
Change Select this to maintain the row and column print positions for the highlighted field.
Close

Select this to close the current window and return to the previous window. You save the changes you made when exiting the program.

Detail Section Text

This screen is displayed when you select the Text Fields function.

You to enter up to five lines of text (15 characters per line) that you want to print at a specific position on each label.

Field Description
Clear text Select this to clear the text and print positions for the highlighted text field.
Change Select this to maintain the highlighted text line.
Detail Section Text Entry  
Text This indicates the actual text that must be printed on the A/P label.
Row

This indicates the vertical position (i.e. top to bottom) at which you want to print the text entered in the Text field.

The row specification for any field cannot exceed 65.

Column

This indicates the horizontal position (i.e. left to right) at which you want to print the text entered in the Text field.

The column specification for any field cannot exceed 120.

OK Select this to accept the information you entered for the text field.
Cancel Select this to ignore the information you entered for the text field and to return to the previous screen.
Close Select this to return to the previous screen.

Positions

You use the Change function from within the Detail Section to maintain the row and column print positions for the highlighted field in this section.

The Row specification for any field cannot exceed 65 and the Column specification for any field cannot exceed 120.

Field Description
Positions

All measurements are based from the top left hand corner of the page.

For some fields, only the Row or only the Column may be available for you to indicate.

To assist you in positioning the fields correctly, you can use the Print Mask program to print a grid of the required columns and lines. Ensure that the layout mask is output to the printer on which you will be printing your documents.

Row

Indicate the vertical position (i.e. top to bottom) at which you want to print the highlighted field.

Column

Indicate the horizontal position (i.e. left to right) at which you want to print the highlighted field.

OK Select this to accept the print positions you entered.
Cancel Select this to ignore the print position you entered and to return to the previous screen.

Fields

The following table lists the fields which can be printed on Accounts Payable labels:

The majority of these fields are defined against each supplier - see Suppliers.

Field Origin/Remark
Supplier  
Supplier type Supplier status
Supplier class  
Bank  
Bank name Banks
Branch  
Branch name AP Branches
Currency  
Currency description Currencies
Supplier name  
Supplier address line 1 - 5  
Supplier postal/zip code  
Short name  
Telephone  
Contact  
Geographic area  
User defined 1  
Label print date The date on which the labels are printed
Year to date merchandise amt The year to date amount posted to all merchandise expense accounts (using the AP Invoice Posting program).
Company name Company Maintenance
Company address line 1 - 3 Company Maintenance
Company registration number Company Maintenance
Remittance name  
Remittance address line 1 - 5  
Remittance postal/zip code  
Accumulated net payment amt Accumulated net payment amount made to the supplier. Suppliers Accumulated net pay field.

This field is only displayed if your nationality code is defined as USA (Company Maintenance).

PAYE reference number

This field is only displayed if your nationality code is defined as USA (Company Maintenance).