Admin Notepad Editor (Rich Text)

Notepad

Field Description

File

Save

This saves the notes entered against the key field.

When you add a note to a key field using the Admin Notepad Editor (Rich Text) program, it is allocated a unique number that is generated from the ADMNOT control file (located on the server) and is used to create a unique filename.

The name of the file defaults to: N0000001.RTF, where N0000001 refers to the generated number that is incremented each time you add a note.

These files are saved to the Work\Notes folder on the server.

Print This prints the notes for the current key field.

Send Document as Attachment

This emails the current note text as an RTF attachment called Notes.doc. This enables the recipient to view the attachment using MS Word or MS WordPad.


	The Office Automation module must be installed and the Fax/mail integration required option (Operators) must be enabled.

Edit

Undo	This undoes your previous editing action since last saving the note.
Redo	This repeats the previous action you undid (i.e. undoes the previous undo action).
Cut	This cuts the highlighted text from the note.
Copy	This copies the highlighted text to the clipboard.
Paste	This pastes notes from the clipboard.
Select All	This highlights all the text on the note.
Date Stamp	This pastes the current system date and the current operator code into the note.
Clear Notes	This completely removes the note for the current key field and exits the program.

Format

Bold	This applies bold formatting to the highlighted text.
Italic	This applies italics to the highlighted text.
Underline	This underlines the highlighted text.
Font	This changes the font of the highlighted text.

Alignment

Align Left	This aligns the highlighted line to the left margin.
Center	This centers the highlighted line.
Align Right	This aligns the highlighted line to the right margin.

Preferences

Configure Default Font

This configures a default font to be applied system-wide when any new notes are added, providing your operator code belongs to an administrator group.

Shortcut keys

The following table lists the shortcut keys you can use with the Admin Notepad Editor (Rich Text) program:

Keystroke	Description
Ctrl+Tab	Tab
Ctrl+Number Pad 5	Select all
Ctrl+A	Select all
Ctrl+E	Center alignment
Ctrl+R	Right alignment
Ctrl+L	Left alignment
Ctrl+C	Copy
Ctrl+V	Paste
Ctrl+X	Cut
Ctrl+Z	Undo
Ctrl+Y	Redo
Ctrl+'+' or (Ctrl+Shift+'=' )	Superscript
Ctrl+'='	Subscript
Ctrl+1	Line spacing = 1 line
Ctrl+2	Line spacing = 2 lines
Ctrl+5	Line spacing = 1.5 lines
Ctrl+' (apostrophe)	Accent acute. After pressing the shortcut key, press the appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only.
Ctrl+` (grave)	Accent grave. After pressing the shortcut key, press the appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only.
Ctrl+~ (tilde)	Accent tilde. After pressing the shortcut key, press the appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only.
Ctrl+; (semicolon)	Accent umlaut. After pressing the shortcut key, press the appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only.
Ctrl+Shift+6	Accent caret (circumflex). After pressing the shortcut key, press the appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only.
Ctrl+, (comma)	Accent cedilla). After pressing the shortcut key, press the appropriate letter (e.g. a, e or u). This applies to English, French, German, Italian and Spanish keyboards only.
Ctrl+Shift+' (apostrophe)	Active smart quotes
Backspace	Move one character to the left and delete the character
Ctrl+Backspace	Delete previous word. This generates the same as F16
F16	Same as backspace
Ctrl+Insert	Copy
Shift+Insert	Paste
Insert	Insert/Overwrite toggle
Ctrl+Left Arrow	Move cursor one word to the left
Ctrl+Right Arrow	Move cursor one word to the right
Ctrl+Up Arrow	Move to the beginning of the current line/up one line
Ctrl+Down Arrow	Move to the beginning of the current line/down line
Ctrl+Home	Move to the beginning of the document
Ctrl+End	Move to the end of the document
Ctrl+Delete	Delete the next word or the selected characters
Shift+Delete	Cut the selected characters
Esc	Stop drag-drop. While doing a drag-drop of text.
Alt+Esc	Change the active application
Ctrl+Shift+A	Set all CAPS - toggles back again
Ctrl+Shift+L	Toggle the bullet style

Notes and warnings

Coding considerations

Only regular text characters are recognized when printing notes added using the Admin Notepad Editor (Rich Text) program.

Don't use square brackets in any RTF notes field, specifically the closing square bracket, as it truncates text when printing documents using SRS document printing (i.e. notes on your invoices, delivery notes, purchase orders, quotations, factory documentation, etc, may not be printed in full).

Security

You can prevent the unauthorized maintenance of key field notes by denying access to the Admin Notepad Editor (Rich Text) at group level (Groups). The Admin Notepad Editor (Rich Text) program is located within the System Admin & Shared Programs module, displayed once you have selected Security Access.

Regardless of whether access is denied to the program, the operator can still view the notes held against a key field.